City Council Minutes June 10, 2008

North Liberty City Council
June 10, 2008
City Council Chambers

Mayor Tom Salm called the regular City Council meeting of the City of North Liberty to order at 7:00 p.m.

Council members present: Chipman, Donahue, Hoffman, Kuhl, Wozniak.

Others present: City Administrator Ryan Heiar, City Attorney Scott Peterson, Assistant City Administrator Tracey Mulcahey, City Planner Dean Wheatley, Arie Hovenkamp, Lori Lindner, Tionna Pooler – Public Financial Management, Troy Miller, Jake Henkle, Brian Crawford, Bill Mausser, and other interested citizens.

Agenda. Chipman moved, Wozniak seconded to approve the agenda. The vote was: ayes – Donahue, Kuhl, Wozniak, Chipman, Hoffman, nays – none. Motion carried.

Consent Agenda. Hoffman moved, Kuhl seconded to approve the consent agenda including department head reports, Parks & Recreation Commission minutes, Planning and Zoning Commission minutes, Tree and Stormwater Board minutes, Telecommunications Commission minutes, City Council Minutes – Regular Meeting – May 27, 2008, Liquor License Renewal — Cigarette Outlet Inc.; Class E liquor Carryout beer & wine, Liquor License Application — Lehman-Coohey Wedding Reception; August 2, 2008, Class C liquor license at Southslope Banquet Facility, Liquor License Application – Eggy’s event at Southslope Banquet Facility, June 28, 2008, Class C Liquor License, I-380/Penn Street Project; Metro Pavers, Pay Request Number 1, and the attached list of bills. After discussion, the vote was: ayes – Wozniak, Hoffman, Donahue, Chipman, Kuhl; nays — none. Motion carried.

Public Comment. None was received.

City Attorney Report. City Attorney Peterson had nothing special to report.

City Engineer Report. City Engineer Trom reported on project progress.

The monthly progress meeting for the Wastewater Treatment Plant was held today. The overall completion of membrane system is 93%. Xenon confirmed June 23 as the start of their commissioning of the plant.

The contractor on the I380/Penn Street Project has done about everything they can with rain issues. The contractor has only been charged with eleven working days so far.

The City is seeking bids for North Front Street. On June 20, the process will be closed. The project is an asphalt overlay from Zeller to Cherry Street.

Trom reported that a Neighborhood Watershed Conference will be held in Coralville on August 14. The conference will be focusing on stormwater quality, streambank vegetation, and funding options for these projects.

City Administrator Report. City Administrator Heiar reported that on June 17, Council will be holding a worksession with North Liberty Development. On June 24, Council will have a worksession regarding the Highway 965 update at 6p.m. prior to the regular Council meeting at 7 p.m. On June 24, Council will have a closed session to discuss potential property acquisitions.

The Iowa Department of Natural Resources called on Friday to report that they have spotted our infamous black bear sixty-four miles south of here.

Heiar updated Council regarding Planning and Zoning Commission Appointments. The City has been advertising for commission members. If staff receives applications next week, they will be provided to Council for June 24 or first meeting in July. Two Planning & Zoning positions are available.

The Gerdin Conference Center Divider project has been redesigned into a six room layout as contained in the packet. This will allow for more flexibility in setting up rooms. The city will be moving forward with this and postponing the upstairs’ divider project to next fiscal year (FY10).

City staff has been assisting with flooding in Iowa City and Coralville. The Streets Department and two water department employees assisted at the Corps Facility yesterday. Councilor Kuhl complimented Don Colony and city staff for assistance and equipment loans.

Mayor Salm reported on IDOT conference and presentations. North Liberty 965 and I-380 projects. The City was presented traffic sign for being located on the Avenue of the Saints.

City Bond Issuance. Tionna Pooler from Public Financial Management Group presented information regarding the city’s General Obligation bond issuance in the amount of $1,940,000. Four bids were received. UMB Bank, N.A. Kansas City, Missouri was the top bid with a true interest cost of 3.591465% on the ten year bond. This will fund $1,800,000 in projects. The winning bidder is UMB Bank. Pooler recommends that Council accept that bid and award the bonds to UMB Bank. Hills Bank assisted UMB with their bidding.

Kuhl moved, Donahue seconded to approve Resolution Number 08-57, Resolution providing for the sale and issuance of $1,940,000 General Obligation Corporate Purpose Bonds, Series 2008B and providing for the levy of taxes to pay the same. After discussion, the vote was: ayes – Hoffman, Chipman, Wozniak, Donahue, Kuhl; nays – none. Motion carried.

Board/Commission Appointment Ordinance. Kuhl moved, Wozniak seconded to approve the first consideration of Ordinance Number 08-21, An Ordinance Amending Certain Chapters of Title 2, Entitled “Administration and Personnel”, and Certain Sections of the Zoning Ordinance of the North Liberty Municipal Code by amending provisions pertaining to city boards and commissions with the request that city staff have written policy and procedure as discussed for the next Council meeting. After discussion, the vote was: ayes – Donahue, Kuhl, Hoffman, Wozniak, Chipman; nays – none. Motion approved.

Heritage Christian School Site Plan. Brian Crawford from McClure Engineering presented Heritage Christian School’s site plan application for development at 255 Hackberry Street, Lot 1, Heritage Addition. The development consists of a 23,000 square foot school building, a stormwater detention facility, parking lots, and water and sewer improvements. All staff comments have been met.
The Planning and Zoning Commission recommended approval with no conditions. City Planner Wheatley presented information regarding the stormwater detention facility on the site. All those involved have been great to work with.

Donahue moved, Hoffman seconded to approve Resolution Number 08-58, A Resolution Approving the School Development site plan for Lot 1, Heritage Addition, North Liberty, Iowa. The vote was: ayes – Chipman, Donahue, Kuhl, Hoffman, Wozniak; nays – none. Motion carried.

Locust Ridge Estates, Part 2 Final Plat. City Planner Wheatley presented the William H. Olin final plat of Locust Ridge Estates, Part 2, a rural subdivision within the extraterritorial review jurisdiction of the city.

The Planning and Zoning Commission recommended approval of the final plat.

Kuhl moved, Chipman seconded to approve Resolution Number 08-59, A Resolution Approving the Preliminary and Final Plat of Locust Ridge Estates, Part 2, Johnson County, Iowa. The vote was: ayes – Kuhl, Wozniak, Donahue, Hoffman, Chipman; nays – none. Motion carried.

Core Fitness Master Sign Plan. City Planner Wheatley presented the request of Core Fitness to approve a master sign application at 1395 Jordan Street.

The Planning and Zoning Commission recommended approval of the Master Sign Application.

Hoffman moved, Wozniak seconded to approve Resolution Number 08-60, A Resolution Approving the Master Sign Application for Core Fitness, 1395 Jordan Street, North Liberty, Iowa. After discussion, the vote was: ayes – Donahue, Hoffman, Chipman, Kuhl, Wozniak; nays – none. Motion carried.

Alberhasky Property Rezoning. Mayor Salm opened the public hearing at 7:30 p.m. regarding proposed request of Alberhasky Family Farms Limited Partnership to approve multiple rezoning requests for an area generally west of Front Street and south of Zeller Street. No oral or written comments were received. The public hearing was closed.

The Planning and Zoning Commission recommended approval of the rezoning request. Wheatley presented a display regarding the layout of the request. Multi-family lot development will be subject to site plan review. Wheatley reported on the Good Neighbor Meeting. No objections were received at that meeting. A traffic study with preliminary plat for assessing impacts on the streets is required.

Kuhl moved, Wozniak seconded to table all of the rezoning requests relating to the Alberhasky Farms Limited Partnership. After discussion, the vote was: ayes – Wozniak, Hoffman, Donahue, Chipman, Kuhl; nays – none. Motion carried.

Attorney for the Alberhasky family, Mike Pugh presented information regarding the proposed rezoning requests.

Old Business. None.

New Business. Councilor Kuhl reported on the Affordable Housing Task Force meeting. Councilor Chipman inquired about the League of Cities conference in September.

Possible closed session to discuss a matter presently in litigation pursuant to Iowa Code Section 21.5(c). Kuhl moved, Wozniak seconded to move into closed session to discussion a matter presently in litigation pursuant to Iowa Code Section 21.5(c) at 8:17 p.m. The vote was: ayes – Kuhl, Hoffman, Donahue, Chipman, Wozniak; nays – none. Motion carried.

At 9:25 p.m., Hoffman moved, Kuhl seconded to leave the closed session. The vote was: Kuhl, Hoffman, Donahue, Chipman, Wozniak; nays—none. Motion carried.

Possible closed session to evaluate the performance of certain individuals pursuant to Iowa Code Section 21.5(i). At 9:27 p.m., Kuhl moved, Chipman seconded to move into closed session pursuant to Iowa Code Section 21.5(i) to evaluate the performance of the City Engineer and City Attorney. The vote was: ayes – Hoffman, Donahue, Chipman, Wozniak, Kuhl; nays – none. Motion carried.

At 9:55 p.m., Chipman moved, Wozniak seconded to leave closed session pursuant to Iowa Code Section 21.5(i). The vote was: ayes – Donahue, Chipman, Wozniak, Kuhl, Hoffman; nays – none. Motion carried.

Adjourn. At 9:56 p.m., Kuhl moved, Wozniak seconded to adjourn. All ayes. Motion carried.