Planning & Zoning Minutes September 1, 2009

NORTH LIBERTY PLANNING COMMISSION
Minutes
September 1, 2009

At 6:30 p.m., Chair Mausser called the meeting to order. Commission members present: Anderson, Frost, Haack, Mausser, Moore, Wilkerson.
Others present: Dean Wheatley, City Planner; Ryan Heiar, City Administrator; Scott Peterson, City Attorney; Tracey Mulcahey, Assistant City Administrator; Corinne Lemmage; Karla Davis; Tom Salm; Geoff Franzenberg, Kevin Roth, Dave Metzler and other interested parties.

Agenda Approval. Moore moved, Frost seconded to approve the agenda with the amendment of adding the election of officers. The vote was: ayes –Frost, Moore, Wilkerson, Anderson, Mausser, Haack; nays – none. Motion carried.

Public Comment. No public comment was received.
Septagon Construction Co., Inc. Site Plan Application.
Wheatley updated the Commission regarding the application for the bowling center. The applicant is requesting a temporary use of metal siding on the north side of the building to allow for future expansion instead of masonry. The developer has requested a five year variance on that requirement or until Penn Court is extended to the North. Staff is recommending an agreement and a binding financial document for the cost of the masonry work on the facility. Staff has recommended that the rooftop equipment be handled through other means than on the roof of the structure. Wheatley provided information regarding the structure design.

Mausser asked about the deferral on masonry to the north and what the appropriate process regarding it. Wheatley characterized it as more of a delay not a variance.

Geoff Franzenberg, Kevin Roth, and Dave Metzler made the presentation of Septagon Construction Co, Inc.’s request for approval of a site plan for a new bowling center, located at the northeast corner of Lininger Lane and Penn Court. The developer is looking to make the project work while maintaining the budgetary integrity of the project. The developer presented responses to the items listed in the staff report.

No oral or written comments were received from the public.
The Commission discussed the application regarding the equipment on the roof, relocation of handicapped parking spaces, landscaping, delay of masonry on the north side of the building, and the design of the structure.

Wilkerson moved, Haack seconded to recommend approval of Septagon Construction Co., Inc.’s Site Plan Application for Commercial Development on Lot 102, Progress Park, Part Seven with the following conditions:
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Relocation of some of the air handling equipment from the roof with the remainder being relocated to the center of the building’s roof.
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Authorize the delay on the masonry requirement on the north side of the building until five years from the date the occupancy permit is issued due to the possibility of expansion. This delay will be authorized with a signed agreement being approved and signed prior to receipt of the occupancy permit.
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Relocation of some handicapped parking spaces to the lounge side of the building.
The vote was: ayes – Wilkerson, Haack, Mausser, Anderson, Frost, Moore; nays – none. Motion carried.
Minutes. Wilkerson moved, Haack seconded to approve the minutes from the August 4, 2009 Planning and Zoning Commission meeting. The vote was: ayes – Mausser, Wilkerson, Anderson, Haack, Frost, Moore; nays – none. Motion carried.

Election of Officers.
Appointment of Chair. Moore moved, Wilkerson seconded to appoint Bill Mausser as Chair. The vote was: ayes – Frost, Moore, Haack, Anderson, Wilkerson; nays – none; abstain – Mausser. Motion carried.
Appointment of Vice Chair. Haack moved, Wilkerson seconded to appoint Dave Moore as Vice Chair. The vote was: ayes – Haack, Anderson, Mausser, Wilkerson, Frost; nays – none; abstain – Moore. Motion carried.

Appointment of Liaison to City Council. Moore moved, Wilkerson seconded to table discussion regarding the Commission liaison to City Council to the next commission meeting. The item was tabled.
New Business. Wheatley offered information about inquiries he has received regarding new commercial business prospects.
At 7:35 p.m., Moore moved, Wilkerson seconded to adjourn. All ayes.
Meeting adjourned.