City Council Minutes January 25, 2010

Minutes
North Liberty City Council
January 25, 2010
Regular Session

Call to order.  At 7:00 p.m., Mayor Salm called the Regular Session of the North Liberty City Council to order.  Council members present:   Chipman, Donahue, Hoffman, Kuhl, Wayson; absent:  none.

Others present: Ryan Heiar, Tracey Mulcahey, Erek Sittig, Kevin Trom, Dean Wheatley, Corinne Lemmage, Steve Kuhl and other interested citizens.

Approval of the Agenda.  Hoffman moved, Kuhl seconded to approve the agenda with the addition of reports, public comment and new and old business.  The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Consent Agenda.  Hoffman moved, Donahue seconded to approve the Consent Agenda including City Council Minutes, January 12, 2010 Regular Session; City Council Minutes, January 19, 2010 Special Session; ASR Well Project, Bid Pack #2, Pay Application Number 4 – WRH, Inc. $446,836.50; ASR Well Project, Bid Pack #2, Change Order Number 3 – $47,994.52; the attached list of claims; and December Revenues.  The vote was: ayes – Wayson, Donahue, Chipman, Kuhl, Hoffman; nays – none. Motion carried.

Public Comment. None was offered.

City Engineer Report.  City Engineer Trom reported that the ASR Well final construction meeting was held last week. Mayor encouraged all to visit to see the quality of the structure.

City Attorney Report.   Sittig had no report tonight.

City Administrator Report.  City Administrator Heiar reported that he took Councilor Wayson to visit a number of community facilities and city departments.  He offered the opportunity to other council members that may be interested.

He reported that the move last week went very well. Everything was moved Friday morning and the City was open for business Monday. Staff did a good job of getting the word out of the move. The new city hall is located at 3 Quail Creek Circle. He offered a special thanks to all the staff who helped with this project. He also offered special thanks to Councilor Donahue for his assistance in the move.  Heiar is very proud of all the staff for the hard work and great job on the move.

The Police Department move started Saturday a.m. Heiar is scheduled to meet with Fire Department soon for their transition.

Proposed Budget meeting is scheduled for February 1 at 6:30 p.m. Telecommunications meeting has been moved to February.  

Heiar relayed that Cheryle Caplinger offered a reminder that Super Bowl party is February 7 at the Gerdin Center.

Council Goal setting will be held on Wednesday starting at  4 p.m.  

JCCOG Policy Board has called meeting on proposed stimulus funds, part 2.  North Liberty was recommended for $400,000 for Phase 1 of Hwy 965. Mayor will be attending on behalf of the City.

Mayor’s Report.  City hall was a busy place on Friday with smiling faces everywhere. By Saturday everything was settled in. Mayor Salm commented on the budget planning process with Department heads. He is comfortable that we will have a good, working budget when all is done.

Ranshaw House.  Council discussed the proposed Ranshaw House project.  Donahue moved,Hoffman seconded to approve Resolution Number 10-16, A Resolution Authorizing the Assessment of the Viability of the Ranshaw House Project.  After discussion, the vote was: ayes – Donahue, Kuhl, Hoffman, Chipman, Wayson; nays – none. Motion carried.

Labor Negotiator Contract. Chipman moved, Kuhl seconded to approve Resolution Number 10-11, A Resolution Approving the Contract between the City of North Liberty and Ray and Associates for Labor Negotiation Services. After discussion, the vote was: ayes – Kuhl, Chipman, Wayson, Hoffman, Donahue; nays – none. Motion carried.

Arlington Ridge Subdivision.  Donahue moved, Hoffman seconded to approve Resolution Number 10-12, A Resolution Approving the Extension for the Preliminary Plat for Arlington Ridge Subdivision, North Liberty, Iowa from February 9, 2010 to August 9, 2011.  The vote was: ayes – Chipman, Wayson, Hoffman, Donahue, Kuhl; nays – none. Motion carried.

Cherry Street Signalization.  Chipman moved, Kuhl seconded to approve Resolution Number 10-13, A Resolution Approving the Agreement between the City of North Liberty and Advanced Electrical Services, Inc. for the Cherry Street Signalization Project. After discussion, the vote was: ayes – Hoffman, Donahue, Kuhl, Wayson, Chipman; nays – none. Motion carried.

Kuhl asked about the schedule for the project. Heiar indicated that the timeline will be ironed out during the preconstruction meeting.

FY 09 Audit. Auditor Steve Kuhl from Greenwood and Crim, P.C. presented the Audit Report for Fiscal Year 2009.  Hoffman asked about the TAG authorized signers.  Heiar indicated that staff will be meeting to discuss this week.

Kuhl moved, Donahue seconded to approve Resolution Number 10-14, A Resolution Accepting the Audit Report for Fiscal Year 2009 as completed by Greenwood and Crim, P.C.  After discussion, the vote was: ayes – Donahue, Wayson, Chipman, Kuhl, Hoffman; nays – none. Motion carried.

Cedar Springs, Part 10.  Hoffman moved, Chipman seconded to approve Resolution Number 10-15, A Resolution Approving the Developer’s Agreement between the City of North Liberty and Cedar Springs Partners, LLC that establishes the terms and conditions under which Cedar Springs, Part Ten will be developed in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Wayson, Kuhl, Hoffman, Chipman, Donahue; nays – none. Motion carried.

New Business.  Councilor Wayson reported on his tour of the City. He stated that city staff are doing a fine job and enjoy their jobs.

Adjourn.  At 7:38 p.m., Chipman moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.