City Council Minutes April 13, 2010

Minutes
North Liberty City Council
April 13, 2010
Regular Session

Call to order.  At _ p.m., Mayor Pro Tem Kuhl called the April 13, 2010 Regular Session of the North Liberty City Council to order. Council members present:  Chipman, Donahue, Hoffman, Kuhl, Wayson; absent:  Mayor Salm.

Others present: Ryan Heiar, Scott Peterson, Kevin Trom, Tracey Mulcahey, Dean Wheatley, Corinne Lemmage, Erika Harper, Doug Lindner, Brian Crawford, Bill Mausser, Tiffin Mayor Royce Phillips and other interested citizens.

Mayor Pro Tem Kuhl recognized the Boy Scouts and their leaders in attendance.

Approval of the Agenda.  Chipman moved, Wayson seconded to approve the agenda as presented. After discussion, the vote was: ayes – Donahue, Kuhl, Hoffman, Wayson, Chipman; nays – none. Motion carried.

Consent Agenda.   Donahue moved, Hoffman seconded to approve the Consent Agenda including: City Council Minutes – Regular Meeting- March 23, 2010; the attached list of Claims and the Penn Way Tobacco License application. After discussion, the vote was: ayes – Kuhl, Chipman, Wayson, Hoffman, Donahue; nays – none. Motion carried.

Public Comment. No public comment was received.

City Attorney Report.  City Attorney Peterson reported that the second Tuesday in April is, “Be kind to Lawyers Day.”

City Engineer Report.  City Engineer Trom reported on the following items:
•    Staff is planning for upcoming streets projects for the next two fiscal years.
•    Staff is reviewing SUDAS (Statewide Urban Designs and Specifications) for a potential change to the City’s municipal design standards. Council discussed the change to SUDAS.
•    The Cornerstone project is almost complete. The meter for power is there. The contractor needs to hook up lights. Trom expects it will happen by the end of the week.
•    With regards to the Forevergreen Road project later on the agenda, staff was very happy with bids.  
•    Trom & Heiar met with private utilities on Forevergreen Road project to set start date.  A meeting with property owners is scheduled for next Monday at 6 p.m. The contractor will be in attendance to talk about more specifics on the project. Info signs will be installed before the project starts.
•    Trom attended a seminar on subgrade stabilization. Local contractors, geotechnical engineers, and others were present to learn about the fly ash process.

City Administrator Report.  City Administrator Heiar reported on the following items:
•    With regards to upcoming street projects. a meeting is scheduled on Monday, April 19 in G-2 at 6 p.m. Shive-Hattery representatives, contractor, and city staff will be present.
•    At the upcoming North Liberty Development mixer, the City will have a booth with information regarding upcoming projects. Heiar will make a presentation there regarding projects.  
•    NLD Mixer is scheduled for April 20 at 7:30 a.m. at Ms. Susan’s.
•    On April 15, NLD is hosting a Biotech mixer at Southslope.
•    On April 20, Council will be touring the Johnson County Emergency Communications Center. For directions or to carpool, Ryan asked Councilors to let him know.
•    Library Fundraiser is recruiting volunteers to solicit donations.
•    A school redistricting committee joint meeting was held with the school board last week. The board was presented with scenarios. They will be meeting on April 20 to discuss. On May 4, the school will hold a public forum.
•    Heiar spoke about evaluating transit system and exploring other options. He would like to talk about how the city can move forward with a review and get feedback.  For the Committee to review transit options, Heiar recommends that Council develop a mission or charge first.  Councilors comments incorporated into draft from goal setting.  Councilor Hoffman said with the interest at goal setting, the City should get a committee started to look at alternatives that may be more efficient, effective, and cost effective with a Mission statement.  Kuhl asked for other funding sources like state and federal money to reduce effect on property taxes.
•    Councilor Wayson suggested poster at the Community Center about upcoming street projects.

Mayor Report.  Mayor Pro Tem Kuhl expressed his positive opinion on the progression of two major street projects on tonight’s agenda, Highway 965 and Forevergreen Road.

Highway 965 Phase 1. Hoffman moved, Chipman seconded to approve Resolution Number 10-35, A Resolution ordering bids and ordering Clerk to publish notice and fixing a date for a public hearing on plans, specifications, form of contract and estimate of costs. The vote was: ayes – Wayson, Chipman, Hoffman, Kuhl, Donahue; nays –none. Motion carried.

Chipman moved, Wayson seconded to approve Resolution Number 10-36, A Resolution approving the Residential Moving Expense agreement between the City of North Liberty and Allen Augustine. The vote was: ayes – Hoffman, Donahue, Kuhl, Chipman, Wayson; nays – none. Motion carried.

Hoffman moved, Wayson seconded to approve Resolution Number 10-37, A Resolution approving the Residential Moving Expense agreement between the City of North Liberty and Mike Moulds. The vote was: ayes – Chipman, Kuhl, Hoffman, Wayson, Donahue; nays – none. Motion carried.

Wayson moved, Chipman seconded to approve Resolution Number 10-38, A Resolution approving the Rental Reimbursement Agreement between the City of North Liberty and Allen Augustine. The vote was: ayes – Kuhl, Donahue, Wayson, Hoffman, Chipman; nays – none. Motion carried.

Liberty Medical and Commerce.  Wheatley presented the Liberty Medical and Commerce rezoning request and the history of this request.

At 7:30 p.m., Mayor Pro Tem Kuhl opened the public hearing regarding the rezoning request. No oral or written comments were received. The public hearing was closed.

Chipman moved, Hoffman seconded to approve the first consideration of Ordinance Number 10-03, An Ordinance amending the Zoning Ordinance to change the use regulations on property owned by LMC Investment Group, LC, located in North Liberty, Iowa to those set forth in the North Liberty Municipal Code for the RM-12 Multi-Family Residential District. After discussion, the vote was: ayes – Chipman, Hoffman, Wayson; nays – Donahue, Kuhl. Motion carried.

Frog Hollow Day Care Revised Site Plan. Wheatley presented the revised site plan application for Auditor’s Parcel 99073, 410 North Front Street. Brian Crawford, McClure Engineering, presented the application.

Donahue moved, Wayson seconded to approve Resolution Number 10-39, A Resolution Approving the Amended Commercial Development site plan for Frog Hollow Daycare, 410 North Front Street, North Liberty, Iowa. After discussion, the vote was: ayes – Donahue, Kuhl, Wayson, Hoffman, Chipman; nays – none. Motion carried.

Forevergreen Road Project. Hoffman moved, Chipman seconded to approve Resolution Number 10-40, A Resolution Accepting the Bid from Metro Pavers for the 2010 Forevergreen Road Improvement Project.  After discussion, the vote was: ayes – Kuhl, Wayson, Hoffman, Chipman, Donahue; nays – none. Motion carried.

Annexation Moratorium Agreement. At 7:50 p.m., Mayor Pro Tem Kuhl opened the Public Hearing regarding proposed annexation moratorium agreement with Tiffin. Mayor Royce Phillips spoke regarding the agreement. The public hearing was closed.

Donahue moved, Hoffman seconded to approve Resolution Number 10-41, A Resolution approving an Agreement between the City of North Liberty and the City of Tiffin that sets forth the terms and conditions of the Annexation Moratorium Agreement. After discussion, the vote was: ayes – Wayson, Chipman, Donahue, Hoffman, Kuhl; nays – none. Motion carried.

Cedar Springs Lift Station Upgrade.  Chipman moved, Wayson seconded to approve Resolution Number 10-42, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery, Inc. for services relating to Cedar Springs Lift Station Upgrade Improvements, North Liberty, Iowa. After discussion, the vote was: ayes – Wayson, Chipman, Kuhl, Hoffman, Donahue; nays – none. Motion carried.

Fox Run, Part 13.  Wheatley presented the Final Plat application for Fox Run, Part 13.  Hoffman moved, Wayson seconded to approve Resolution Number 10-43, A Resolution Approving the Final Plat for Fox Run, Part 13, North Liberty, Iowa. After discussion, the vote was: ayes – Donahue, Wayson, Chipman, Hoffman, Kuhl; nays – none. Motion carried.

Assessment Resolution.  Donahue moved, Chipman seconded to approve Resolution Number 10-44, A Resolution Authorizing the Assessment of Delinquent Amounts owed to the City of North Liberty Iowa to Individual Property Taxes. The vote was: ayes – Kuhl, Donahue, Hoffman, Wayson, Chipman; nays – none. Motion carried.

Old Business.  Mayor Pro Tem Kuhl attended the JCCOG meeting on March 31. He will have a full report at the next meeting.
Councilor Chipman attended the UNESCO meeting today.   She asked if Council would like to have the new Executive Director come speak.  April 23 is the Day of the Book, in a couple, one gives a rose, the other gives a book.

New Business.  Council Wayson reported that through a program with the Iowa Pharmacy Association both North Liberty pharmacies will accept old medications, other than narcotics, for disposal to keep them from our water supply.

Adjourn.  At 8:05 p.m., Wayson moved, Hoffman seconded to adjourn.  All ayes. Meeting adjourned.