City Council Minutes August 24, 2010

Minutes
North Liberty City Council
August 24, 2010
Regular Session

Call to order. At 7:00 p.m., Mayor Salm called the August 24, 2010 Regular Session of the North Liberty City Council to order.  Council members present:  Chipman, Donahue, Hoffman, Kuhl, Wayson; absent – none.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Ellen Colony, Joanne Belknap, Peg Colony, Mary K. Mitchell, Rodger Gwinnup, Bill Mausser and other interested parties.

Approval of the Agenda.  Chipman ¬moved, Wayson seconded to approve the agenda with the deletion of item number 18. The vote was: ayes – Kuhl Wayson, Hoffman, Donahue, Chipman; nays – none. Motion carried.

Consent Agenda.  ¬ Hoffman moved, Kuhl seconded to approve the Consent Agenda including City Council Minutes, Regular Meeting, August 10, 2010; the attached list of claims, July Revenues; Liquor License Renewal, Eggy’s on 965,  1295 Jordan St.-Eggy’s Class C outdoor service Sunday Sales endorsement; Highway 965 Project, Metro Pavers, Change Order Number 2 – $44,343.00; and Highway 965 Project, Metro Pavers, Pay Request Number 4 – $199,134.54.  The vote was: ayes – Wayson, Hoffman, Chipman, Kuhl, Donahue; nays – none. Motion carried.

City Engineer Report.  City Engineer Trom reported on the following items:
•    Buford Garner Elementary traffic has been an issue with the start of the school year. Staff is working with JCCOG to formulate a response to the issues. JCCOG will be observing tomorrow on site to see what might be done.  
•    On the Forevergreen Road project, the contractor is working on driveways, sidewalks, and the Jones Boulevard intersection. Road is still closed to traffic.  Councilor Chipman asked about driveways. Trom responded that many of them are done and curing right now with four or five that are halfway done.  Councilor Chipman indicated that the city has done a good job directing water from homes.
•    Trom indicated that Shive has been very busy with design of the Jones Boulevard & Penn Street projects. Shive has started survey on Dubuque Street trail project.
•    Staff attended the sanitary sewer study kick off meeting today.

City Administrator Report.   City Administrator Heiar reported on the following:
•    The Highway 965 project work continues on the west side of the road. In the next couple of weeks, the contractor will be switching to the east side for the widening project. The contractor is replacing the piece of concrete in front of Clubhouse Drive and hope to have it done in five to ten days. He reminded all that they are working right in the middle of the roadway.
•    Heiar met with Harkin, Loebsack & Grassley’s staff recently. He shared map of all other projects that the city is working on, but the main focus is Highway 965.
•    The TIGER II application was submitted yesterday.  All legislative staffers commented that they will keep the project on the forefront with USDOT.
•    On Friday, August 27, Garner Elementary is hosting an event at 2 p.m. honoring the Garner family.

Ranshaw House Project.  Staff provided information about the project and requested direction from Council as to where to go with the House Project. Mary K. Mitchell presented information about the Certified Local Government Grant application and the potential uses of the project. Heiar presented a summary of the revisions from the original project to the current iteration. Council discussed the elevator removal.  

Hoffman moved, Donahue seconded to approve Resolution Number 10-122, A Resolution in support of a Certified Local Government Grant application.  The vote was: ayes – Donahue, Chipman, Kuhl, Wayson, Hoffman; nays – none. Motion carried.

Transit Task Force Donahue moved, Chipman seconded to appoint Adam McLaughlin, Glenn Siders, James Jetter, Jim Sayre, Josh Sabin, Delbert Long, and Brenda Conry to the Transit Task Force.  After discussion, the vote was: ayes – Hoffman, Wayson, Chipman, Kuhl, Donahue; nays – none. Motion carried.

Councilors to serve as ex officio for the Task Force are Coleen Chipman & Brian Wayson.

Cedar Springs Lift Station Project.  Donahue moved, Hoffman seconded to approve Resolution Number 10-123, A Resolution approving the agreement between the City of North Liberty and Wendler Engineering and Construction for the Cedar Springs Lift Station Project.  The vote was: ayes – Chipman, Donahue, Wayson, Hoffman, Kuhl; nays – none. Motion carried.

2010 North Liberty Chamber Steering Committee Fun Run.  Hoffman moved, Wayson seconded to approve Resolution Number 10-124, A Resolution authorizing the use of City streets and temporary street closings for the Annual North Liberty Chamber Steering Committee Fun Run/Walk. After discussion, the vote was: ayes – Wayson, Kuhl, Donahue, Hoffman, Chipman; nays – none. Motion carried.

Corridor Commercial, Part 5.  Wheatley presented the Corridor Commercial, Part 5 Final Plat Application.  Security has been posted for the improvements. Mausser reported that the Planning and Zoning Commssion approved with no conditions.

Hoffman moved, Wayson seconded to approve Resolution Number 10-125, A Resolution Approving the Final Plat of Corridor Commercial, Part 5, North Liberty, Iowa. After discussion, the vote was: ayes – Hoffman, Wayson, Donahue, Chipman, Kuhl; nays – none. Motion carried.

Transit Agreement.  Hoffman moved, Kuhl seconded to approve Resolution Number 10-126, A Resolution approving a 28E Agreement for limited transit services between the City of Coralville and the City of North Liberty, Johnson County, Iowa.  After discussion, the vote was: ayes – Chipman, Kuhl, Wayson, Donahue, Hoffman; nays – none. Motion carried.

2010 Street Finance Report. Donahue moved, Kuhl seconded to approve Resolution Number 10-127, A Resolution approving the Official Financial Report for City Streets for the Fiscal Year ending June 30, 2010.  The vote was: ayes – Wayson, Kuhl, Donahue, Hoffman, Chipman; nays – none. Motion carried.

Assessment Resolution.  Kuhl moved, Donahue seconded to approve Resolution Number 10-128, A Resolution authorizing the assessment of delinquent amounts owed to the City of North Liberty, Iowa, to individual property taxes. After discussion, the vote was: ayes – Donahue, Hoffman, Kuhl, Chipman, Wayson; nays – none. Motion carried.

Old Business.  Councilor Donahue inquired about the status of the council approved senior living center. Wheatley reported that the project will be under construction. The contractor is working on the site.
Councilor Kuhl asked about the recodification. Staff is working on it. Councilor Donahue requested that Council have the opportunity to review prior to it coming to Council.

New Business.  Councilor Kuhl provided an update on the recent United Way luncheon.  Statistics on Johnson County were presented. He requested that Christine Scheetz come present five to ten minutes to the council in September. The United Way Community Assessment Forum will be held on 9/29/10 from 5:30 – 7:00 p.m. in the  Gerdin Conference Center.  

Councilor Chipman suggested that all private streets be required to construct to city standards. Staff will research and discuss how other cities handle private streets.

Adjourn.  At 8:20 p.m., Kuhl moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.