City Council minutes for November 22, 2016

MINUTES
North Liberty City Council
November 22, 2016
Regular Session

Call to order 

At 6:30 p.m., Mayor Amy Nielsen called the November 22, 2016 Regular Session of the North Liberty City Council to order.  Council members present: Terry Donahue, Chris Hoffman, Annie Pollock, Jim Sayre and Brian Wayson.

Others present: Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Megan Benischek and other interested parties.

Approval of the Agenda

Pollock moved, Wayson seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Donahue moved, Hoffman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on November 8, 2016; the attached list of Claims; October Revenues; and Change Order Number 1 for the Phase I Water System Improvements Div. 1 Water Treatment Plant to Portzen Construction, Inc. in the amount of $24,780.00. The vote was all ayes. Consent Agenda approved.

Public Comment

No public comment was offered.

City Planner Report

City Planner Dean Wheatley reported that the O’Reilly Auto Parts Site Plan will be on the next agenda.  Council discussed the report with Wheatley.

City Engineer Report

City Engineer Kevin Trom updated Council on the water system projects.  The wastewater treatment plant project is about 80% complete.  The SRF Sponsored Water Quality Project is about 1/3 complete.  The 100% review plans for the North Liberty Road Phase 2 Project are complete and submitted to City staff for review.  The plan is to bid the project in January. The final section of Penn Street improvements final plans will be submitted to IDOT on November 24.  The project is scheduled to be let in February. The Water Maintenance and Brine Building is about 50% complete in design.  Council discussed the report with Trom.

City Attorney Report

City Attorney Scott Peterson reported that the North Liberty Road easements and other agreements will be ready for Council consideration in mid-December.  He attended the Iowa Municipal Attorney’s conference in Des Moines last week.  He reported that he has fielded several questions from Council regarding meeting with one another.  He offered direction and encouraged Council to reach out to him with any questions.

Assistant City Administrator Report

Assistant City Administrator Tracey Mulcahey reported that all $300,000 in SQR funds have been committed.  A waiting list for funds that may come available as a result of less contingency money being necessary for the Centennial Park Project has been started.  Leaf pickup will continue until December 1. City Hall will be closed Thursday and Friday for the Thanksgiving holiday.  She reminded Council of the November 29 Budget Goal Setting Session.  She provided information on the Crisis Center Social Services application. Council discussed the report with Mulcahey.

Mayor Report
Mayor Amy Nielsen spoke regarding turmoil in local communities.  With so many hateful things happening in area, she is glad we haven’t seen it here and hope it continues.

Social Service Discretionary Funding

Kristie Doser, DVIP Executive Director, spoke in regards to the application for DVIP.  Council discussed the application with Doser.  Amey Kollar, ISU Extension, spoke regarding the application from ISU Extension.  Council discussed the application with Kollar. Adam Robinson, RVAP, spoke regarding the application from RVAP.   Council discussed the application with Robinson.  Council consensus was to wait until the next meeting to vote on the applications.

Liberty High School Final Plat

Donahue moved, Hoffman seconded to approve Resolution Number 2016-14, A Resolution approving the Final Plat and Accepting Improvements for Liberty High School, North Liberty, Iowa.  The vote was: ayes – Donahue, Hoffman, Wayson, Pollock, Sayre; nays – none. Motion carried.

Penn Street Project

Sayre moved, Hoffman seconded to approve Resolution Number 2016-117, A Resolution approving the Temporary Construction Easement Agreement between the City of North Liberty and L.L. Pelling Company that establishes the terms and conditions under which a Temporary Construction Easement will be established and maintained in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Hoffman, Pollock, Sayre, Donahue, Wayson; nays – none. Motion carried.

Mayor, City Council, City Administrator Ordinance Amendments

Pollock moved, Donahue seconded to approve the second consideration of Ordinance Number 2016-16, An Ordinance Amending Chapter 15 “Mayor,” Chapter 17 “City Council,” and Chapter 21 “City Administrator of the North Liberty City Code of Ordinances by delineating the powers and duties of the Mayor and City Administrator.  After discussion, the vote was: ayes – Wayson, Pollock, Hoffman, Sayre, Donahue; nays – none. Motion carried.

Building Code Ordinance Amendments

At 7:28 p.m., Mayor Nielsen opened the public hearing regarding proposed amendments.  No oral or written comments were received. The public hearing was closed.

Hoffman moved, Sayre seconded to approve the first consideration of Ordinance Number 2016-17, An Ordinance amending Chapters 90, 96, 155, 156, 157 and 180 of the North Liberty Code of Ordinances regarding Building Department Administrative Provisions and Building Code Requirements.  After discussion, the vote was: ayes – Sayre, Donahue, Pollock, Hoffman, Wayson; nays – none. Motion carried.

FY 16 Annual Financial Report
Donahue moved, Hoffman seconded to approve Resolution Number 2016-118, A Resolution approving the Annual Report for the Fiscal Year ending June 30, 2016 for the City of North Liberty, Iowa.  The vote was: ayes – Sayre, Pollock, Wayson, Hoffman, Donahue; nays – none. Motion carried.

FY 16 Annual Urban Renewal Report
Donahue moved, Wayson seconded to approve the FY 16 Annual Urban Renewal Report.  The vote was: ayes – Sayre, Pollock, Hoffman, Donahue, Wayson; nays – none. Motion carried.

FY 18 Annual Appropriations
Hoffman moved, Sayre seconded to approve Resolution Number 2016-119 A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Heartland Express).  The vote was: ayes – Sayre, Pollock, Donahue, Wayson, Hoffman; nays- none. Motion carried.

Hoffman moved, Wayson seconded to approve Resolution Number 2016-120, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (UICCU). After discussion, the vote was: ayes – Hoffman, Wayson, Sayre, Pollock, Donahue; nays – none. Motion carried.

 

FY 18 TIF Indebtedness

Donahue moved, Pollock seconded to approve FY 18 TIF Indebtedness Certification. The vote was: ayes – Pollock, Hoffman, Wayson, Sayre, Donahue; nays – none. Motion carried.

Dahnovan Estates, Lot 72 Site Plan

Wheatley presented information on the development and reported that Commission and Staff recommended approval of the application.  Council discussed the application with Wheatley.

Mike Bails was present on behalf of the applicant and offered to answer questions regarding the application. Council discussed the application with Bails.

Hoffman moved, Sayre seconded to approve Resolution Number 2016-121, A Resolution approving the Development Site Plan for Dahnovan Estates, Lot 72, North Liberty, Iowa. After discussion, the vote was: ayes – Donahue, Pollock, Sayre, Hoffman, Wayson; nays – none. Motion carried.

Mayoral Vacancy

Peterson presented information regarding upcoming Mayoral vacancy.  Council discussed the issue.   Council requested to have the appointment consideration on the December 13 meeting agenda.

Old Business

No old business was presented.

New Business

Councilor Wayson reported that the University of Iowa and Johnson County EMA have set up a lightning warning system for the area.  Community events can use it for lightning detection.

 Adjournment

At 8:31 p.m., Mayor Nielsen adjourned the meeting.