City Council minutes for January 10, 2017

Minutes
North Liberty City Council
January 10, 2017
Regular Session

Call to order
Mayor Pro Tem Terry Donahue called the January 10, 2017 Regular Session of the North Liberty City Council to order. Council members present: Terry Donahue, Chris Hoffman, Jim Sayre, Annie Pollock; absent – Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Kevin Trom, Dean Wheatley, Megan Benischek, Steve Kuhl and other interested parties.

Approval of the Agenda
Hoffman moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda
Sayre moved, Pollock seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on December 27, 2016; the attached list of Claims; the Liquor License Renewal for Red’s Alehouse – Ownership change; t the Liquor License Application for Sugapeach, Special Class C Liquor License with Sunday sales endorsement; the Liquor License Application for Hoosier Bay Chapter of Delta Water Fowl, Special Class C Liquor License; January 27, 2017 Event; Change Order Number 9 for the Wastewater Treatment Plant Project to Tricon Construction Group in the amount of $38,110.05; Pay Request Number 16 for the Wastewater Treatment Plant Project to Tricon Construction Group in the amount of $301,521.89; Pay Request Number 5 for the Sponsored Water Quality Project to Metro Pavers in the amount of $14,823.80; Pay Request Number 1 for the Well Improvement Project to Gingerich Well & Pump Service in the amount of $291,350.75; and Pay Request Number 10 for the Penn Street ICAAP to Metro Pavers in the amount of $3,880.64. After discussion, the vote was all ayes. Consent Agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Wheatley reported on the Assessed Values report for the City. Council discussed the report with Wheatley. Councilor Pollock requested a comparative against other cities in Johnson County.

Wayson arrived at 6:32 p.m.

City Engineer Report
City Engineer Trom reported that the Forevergreen Road utilities project is progressing. Staff participated in a conference call with IDOT. The preliminary layout has started with identifying easement needs. IDOT is planning on a timeframe for bids in the fall of 2018. The water system project is in winter shutdown. The wells project contractor will be pump testing the Silurian well in the next month. Drilling will start on the Jordan well will be starting in the next week. The contractor has met all of the noise requirements, but has added more noise baffles to totally enclose the work site. The third bid package is pretty complete with plans out for bid soon. The wastewater treatment plant is about 84% complete with construction. The public hearing for Phase 2 of the North Liberty Road project is tonight with bids due on Monday. The final plans for the Penn Street Project have been submitted to IODT with a February 14 public hearing and February 21 letting in Ames. The project should be ready to award on February 28. The water storage/brine building is close to 100% complete design. The construction contract should be awarded sometime in the end of March. Council discussed the report with Trom.

Assistant City Administrator Report
Assistant City Administrator Mulcahey reported that she and Heiar are working diligently on the budget. The FY 2016 audit report is on tonight’s agenda.

City Administrator Report
City Administrator Heiar reported that he met with the City’s health insurance broker. Rates are going up 4.56%, below the trend of 10% Heiar updated Council on the Crisis Intervention Training Program. The budget work session is next Tuesday, January 17 at 5:30 p.m. He updated Council on the Fire Department report.

Mayor Pro Tem Report
Mayor Pro Tem Donahue reported that he and Councilor Wayson attended a lunch and learn on the state of emergency operations at the National Guard Armory this past Friday. Donahue requested a volunteer to attend the January MPO meeting. The City of North Liberty app has been temporarily discontinued due to issues with the vendor. Staff is examining other options.

FY 2016 Audit Report
Steve Kuhl; Winkel, Parker & Foster CPA, PC.; presented the audit results for FY 2016. Council discussed the audit with Kuhl.

Wayson moved, Hoffman seconded to approve Resolution Number 2017-01, A Resolution accepting the Audit Report for Fiscal Year 2016 as completed by Winkel, Parker & Foster CPA, PC. The vote was: ayes – Donahue, Hoffman, Sayre, Pollock, Wayson; nays – none. Motion carried.

O’Reilly’s Auto Parts Site Plan
Wheatley presented the updated O’Reilly’s Auto Parts Site Plan.

Pollock moved, Sayre seconded to remove the O’Reilly’s Auto Parts Site Plan from the table. The vote was: ayes – Sayre, Wayson, Pollock, Donahue, Hoffman; nays – none. Motion carried.

Council discussed the application. Hoffman moved, Wayson seconded to approve Resolution Number 2017-02, A Resolution approving the Development Site Plan for Lot A, Wallace First Subdivision, North Liberty, Iowa. After discussion, the vote was: ayes – Pollock, Wayson, Donahue, Sayre, Hoffman; nays – none. Motion carried.

Ogden Agreement
Heiar presented information relating to the agreement. Council discussed the agreement.

Hoffman moved, Sayre seconded to approve Resolution Number 2017-03, A Resolution approving the Agreement between Larry H. Ogden and Mary Jo Ogden and the City of North Liberty, Johnson County, Iowa. After discussion, the vote was: ayes – Donahue, Sayre, Pollock, Hoffman, Wayson; nays – none. Motion carried.

North Liberty Road Improvements Project
At 7:08 p.m., Mayor Pro Tem Donahue opened the public hearing regarding plans and specifications, form of contract and estimate of costs for the North Liberty Road Improvements Project. No oral or written comments were received. The public hearing was closed.

Wayson moved, Pollock seconded to approve Resolution Number 2017-04, A Resolution approving and confirming plans, specifications, form of contract and estimate of cost for the North Liberty Road Improvements Project. After discussion, the vote was: ayes – Pollock, Wayson, Hoffman, Donahue, Sayre; nays – none. Motion carried.

Telecommunications Commission Ordinance
Pollock moved, Hoffman seconded to approve the third consideration and adoption of Ordinance Number 2016-18, An Ordinance amending Chapter 25, “Telecommunications Commission” of the North Liberty Code of Ordinances by repealing current Chapter 25 and adopting new Chapter 25, “Communications Advisory Commission.” The vote was: ayes – Wayson, Donahue, Sayre, Pollock, Hoffman; nays –none. Motion carried.

Mayoral Vacancy
Council discussed the Mayoral vacancy. Sayre suggested taking no action tonight and review at the next meeting after budget work session on January 24 agenda. The consensus was to review this at the January 24 meeting.

Old Business
No old business was presented.

New Business
Councilor Hoffman will be attending the CBJ Economic Forecast lunch. Councilor Wayson reported that NLFD had busiest month ever.

Adjournment
At 7:19 p.m., Mayor Pro Tem Donahue adjourned the meeting.