City Council minutes from February 28, 2017

North Liberty City Council
February 28, 2017
Regular Session

Call to order
Mayor Pro Tem Terry Donahue called the February 28, 2017 Regular Session of the North Liberty City Council to order at 6:30 p.m.  Council members present: Terry Donahue, Chris Hoffman, Annie Pollock, Jim Sayre and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Megan Benischek, Mike Warden, Gary Junge, Jason Junge, Ben Mitchell, Scott Ramspott, Aaron Verhorevoort and other interested parties.

Approval of the Agenda
Pollock moved, Hoffman seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda
Sayre moved, Hoffman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on February 14, 2017; the attached list of Claims; January Revenues; the Liquor License Update for Casey’s at 595 N. Kansas Avenue for an update of premises; the Penn Street ICAAP Project, Pay Application Number 11 to Metro Pavers in the amount of $2,006.74; and Penn Street ICAAP Project, Change Order Number 8 for Metro Pavers in a deduct of ($427.00).  The vote was all ayes. Consent Agenda approved.

Public Comment
No public comment was offered.

City Engineer Report
City Engineer Trom reported on the water system projects.  The contractor has mobilized to the water plant site. The well contractor is rehabbing wells three and four and continues drilling of the new wells. The preconstruction meeting will be held for the raw water main project soon. The North Liberty Road preconstruction meeting was held on Monday. The contractor projects to start in early April.  An open house for adjacent property owners is planned for next Thursday at Grace Community Church.  Penn Street bids were received last Tuesday. Five bidders provided bids close to the estimate. The City is waiting for final confirmation from IDOT. The contractor for the SRF Sponsored Water Quality Project is working on site. The permeable pavers are about one third complete. Council discussed the report with Trom.

City Attorney Report
City Attorney Peterson reported tomorrow night BOA training.  He is working on a number of contracts with city staff.

Assistant City Administrator Report
Assistant City Administrator Mulcahey reported that the first information on the 2020 Census came this week. Council discussed the report with Mulcahey.

City Administrator Report
City Administrator Heiar reported that the east side lift station is now operational.  CIT organizers are waiting until the March 28 meeting for Council to appoint an elected official to the CIT steering committee. Heiar is meeting with staff and Shive-Hattery regarding the timeline for a new police station.  More information will be coming in mid-March.  Council discussed the report with Heiar.

Mayor Pro Tem Report
Mayor Pro Tem Donahue provided an update on various legislative bills. He updated Council on events he attended including the Iowa City Optimists Club and Wendell Johnson Hearing.

Junge Ford Site Plan
Heiar summarized the site plan application. He reported that staff and the Planning Commission recommend approval of the application with no conditions.

Mike Warden, Knapp Warden Architects, presented on behalf of the applicant.  Council discussed the application with Warden.  Ben Mitchell, MMS Consultants, provided additional information on the application.

Wayson moved, Hoffman seconded to approve Resolution Number 2017-13, A Resolution approving the Development Site Plan for Lot 28, Liberty’s Gate Part Three and Lot 1, Liberty’s Gate Part Eight with the exception of Auditor’s Parcel 200715, North Liberty, Iowa.  After discussion, the vote was: ayes – Hoffman, Donahue, Pollock, Wayson; nays – Sayre none. Motion carried.

Spotix Update and Request
Heiar presented information on the Spotix request.  Scott Ramspott and Aaron Verhorevoort updated Council on Spotix’s growth. Council discussed the update with Ramspott and Verhorevoort. Pollock moved, Wayson seconded to approve Resolution Number 2017-14, A Resolution amending the Development Agreement with Spotix, Inc. After discussion, the vote was: ayes- Sayre, Donahue, Pollock, Wayson; nays – none; abstain – Hoffman (financial reasons). Motion carried.

McLeodUSA Fiber Optics Agreement– 3rd Addendum
Heiar explained the agreement request. Hoffman moved, Pollock seconded to approve Resolution Number 2017-15, A Resolution approving the Third Addendum to the Tower and Ground Lease with Option between the City of North Liberty and McLeodUSA Telecommunications Services, LLC that establishes the terms and conditions under which fiber optic cables will be installed in the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Pollock, Wayson, Sayre, Donahue; nays –none. Motion carried.

FY 18 Budget
At 7:25 p.m., Mayor Pro Tem Donahue opened the public hearing regarding proposed FY 18 budget. Donahue provided a summary of the budget.   The public hearing was closed.

Hoffman moved, Sayre seconded to approve Resolution Number 2017-16, A Resolution adopting the Annual Budget and Capital Improvements Plan for the Fiscal Year ending June 30, 2018 for the City of North Liberty, Iowa. After discussion, the vote was: ayes – Donahue, Wayson, Hoffman, Sayre, Pollock, nays – none. Motion carried.

Highway 965, Phase Three
Heiar presented information regarding Phase Three of the Highway 965 Project. Wayson moved, Sayre seconded to approve Resolution Number 2017-17, A Resolution Approving the Services Agreement between the City of North Liberty and Shive-Hattery, Inc. for the Highway 965, Phase Three Project.  After discussion, the vote was ayes – Hoffman, Pollock, Sayre, Wayson, Donahue; nays – none. Motion carried.

Creekside South BMP Maintenance Agreement
Trom presented information regarding the BMP Agreement. Hoffman moved, Wayson seconded to approve Resolution Number 2017-18, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Hodge Construction under which stormwater management facilities will be maintained in Creekside South in the City of North Liberty, Iowa. The vote was: ayes – Pollock, Sayre, Wayson, Donahue, Hoffman; nays – none. Motion carried.

Council discussed the scheduling of the next City Council meeting.  Councilor Hoffman will call in.  The meeting will begin at 6 p.m.

Mayoral Appointment
Presentation by applicants
Councilor Hoffman presented his application for appointment to the Mayor position.  Councilor Donahue presented his application for appointment to the Mayor position.

Discussion by Council
The Council discussed appointment versus having a special election.  Council discussed the candidates for appointment.

Motion for appointment
Wayson moved to appoint Terry Donahue as Mayor.  The motion died for lack of a second.   Sayre moved to call for special election, Pollock seconded.  After discussion, the vote was ayes –  Sayre, n, Pollock; nays –  Donahue, Wayson, Hoffman. Motion fails.  Wayson moved to appoint Terry Donahue as Mayor.  The motion died for lack of a second.  Wayson moved to appoint Chris Hoffman as Mayor.  The motion died for lack of a second.  Hoffman moved to appoint Terry Donahue as Mayor, Wayson seconded. The vote was: ayes – Wayson, Hoffman, Donahue; nays – Sayre, Pollock. Motion carried.

Old Business
No old business was presented.

New Business
Councilor Wayson presented information on the fire exercise this weekend.

Adjournment
At 8:06 p.m., the Mayor adjourned the meeting.