City Council minutes for April 11, 2017

Minutes
North Liberty City Council
April 11, 2017
Regular Session

Call to order
Mayor Terry Donahue called the April 11, 2017 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: Chris Hoffman, Annie Pollock, Jim Sayre, and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Megan Benischek, Tionna Pooler and other interested parties.

Approval of the Agenda
Hoffman moved, Pollock seconded to approve the agenda with moving 2017 Borrowing to after Mayor’s Report. The vote was all ayes. Agenda approved.

Worksession – Stormwater Fees
Heiar led the discussion on Stormwater Fees. Council discussed the table of fees, interest costs for borrowing for projects, incentives and deductions for BMPs and keeping the fee structures simpler. Staff will do some more work on the proposed fee structure and will bring the discussion back to Council soon.

Consent Agenda
Donahue moved, Sayre seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on March 28, 2017; the attached list of Claims; SRF Sponsored Water Quality Project, Pay Application Number 7 to Metro Pavers in the amount of $185,357.13; SRF Sponsored Water Quality Project, Change Order Number 3 to Metro Pavers in the amount of $1,147.18; Phase I Water System Improvements, Division 1 – Water Treatment Plant, Pay Application Number 6 to Portzen Construction, Inc. in the amount of $360,806.27; East Growth Area Water & Sewer Extensions, Change Order Number 8 to Langman Construction Co. in the amount of $9,755.25; North Liberty Road Improvements Project, Pay Application Number 2 to Metro Pavers in the amount of $21,103.06; Phase I –Water System Improvements, Division III – Well Construction and Rehabilitation, Pay Application Number 4 to Gingerich Well & Pump Service in the amount of $351,396.45; Phase II WWTP Improvements, Pay Application Number 19R to Tricon Construction Group in the amount of $408,381.92; Penn Street Project (STP-U-5557(620)—70-52), Pay Application Number 1 to Streb Construction Co., Inc. in the amount of $10,670.00. The vote was all ayes. Consent Agenda approved.
Public Comment
No public comment was offered.

City Planner Report
City Planner Wheatley provided Council with information regarding SEATS fixed route for March. Council discussed the report with Wheatley.

City Engineer Report
City Engineer Trom reported on the Forevergreen Road and utility project. A public information meeting is scheduled for Thursday at 5 p.m. at the Community Center. IDOT staff will be meeting with City staff during the day on Thursday for plan review. The water improvements projects are progressing. Gingerich has completed the Jordan well and is now testing it. The Highway 965 design kick off meeting was last week. The North Liberty Road Phase 2 Project utility relocations have started. The Penn Street Project preconstruction meeting was held last week. Work has started. There will be some intermittent use of flaggers. The Water Storage/Brine Building Project notice of award has been issued. The preconstruction meeting will be scheduled soon. The SRF sponsored project permeable pavers and other parking lot are completed. Council discussed the report with Trom.

City Attorney Report
City Attorney Peterson reported that the City has received a favorable decision on the Weinman condemnation case. He reported that there is still legislation pending preempts city authority in certain areas. He has started on the legislative update, but the State Legislature is making the report more difficult by making policies immediately effective. Council discussed the report with Peterson.

Assistant City Administrator Report
Assistant City Administrator Mulcahey reported that the Joint Entities meeting is scheduled for Monday, April 17. Agenda items are welcome until the end of the day on Wednesday. Six city staff attended the Advancing Racial Equity – the Role of Government Iowa Summit cosponsored by the City last Friday. The City is cosponsoring a stormwater conference on August 24 and 25 in Coralville.

City Administrator Report
City Administrator Heiar reported that a work session on the Civic Campus/Police Station project will be held on May 9. This meeting will provide history of how the City arrived at the plan. On the April 25 Council agenda, there will be a resolution setting a public hearing for the financing of the project. Heiar updated Council on the City’s credit rating upgrade. Heiar and Mayor Donahue will be in Washington DC with the Chamber April 24 – 26. Council discussed the report with Heiar.

Mayor Report
Mayor Donahue reported that on April 17, Mayoral and Council forums will be held from 6:00 – 8:00 p.m. at the Library. The Joint Entities meeting starts at 4:00 p.m. with the social and 4:30 p.m. with the meeting. Donahue presented a legislative update and spoke regarding the CIT meeting memo.

2017 Borrowing
Tionna Pooler, IPA, presented information on the City’s bond rating update and the bond sales. Council discussed the bond sales with Pooler.

Hoffman moved, Pollock seconded to approve Resolution Number 2017-38, A Resolution authorizing and approving a Loan Agreement, authorizing the call of outstanding bonds, providing for the sale and issuance of General Obligation Corporate Purpose and Refunding Bonds, Series 2017A, and providing for the levy of taxes to pay the same. The vote was: ayes – Sayre, Hoffman, Pollock, Wayson; nays – none. Motion carried.

Wayson moved, Sayre seconded to approve Resolution Number 2017-39, A Resolution authorizing and approving a Loan Agreement, authorizing the call of outstanding bonds, providing for the sale and issuance and securing the payment of $1,215,000 Water Revenue Refunding Bonds, Series 2017C. The vote was: ayes – Pollock, Sayre, Wayson, Hoffman; nays – none. Motion carried.

Athletic Field Lighting Ordinance
At 7:19 p.m., Mayor Donahue opened the public hearing regarding proposed athletic field lighting ordinance. No oral or written comments were received. The public hearing was closed.

Wheatley presented information regarding the proposed ordinance amendment. Hoffman moved, Wayson seconded to approve first consideration of Ordinance Number 2017-01, An Ordinance Amending Chapter 169, “Zoning Code – Development Regulations” of the North Liberty Code of Ordinances by Updating Section 169.12 for Certain Outdoor Sports Field Lighting. The vote was: ayes – Hoffman, Pollock, Sayre, Wayson; nays – none. Motion carried.

Sign Ordinance
At 7:25 p.m., Mayor Donahue opened the public hearing regarding the proposed sign ordinance update. No oral or written comments were received. The public hearing was closed.

Wheatley presented information regarding the proposed ordinance amendment. Sayre moved, Pollock seconded to approve the first consideration of Ordinance Number 2017-02, An Ordinance Amending Chapter 173, “Zoning Code – Sign Regulations” of the North Liberty Code of Ordinances by Updating Section 173.08 Adding a Height Limitation for Ground Signs. After discussion, the vote was: ayes – Pollock, Wayson, Hoffman, Sayre; nays – none. Motion carried.

Alternative Water Source
Heiar presented information regarding the Alternative Water Source proposal. Hoffman moved, Wayson seconded Resolution Number 2017-40, A Resolution approving the Task Order 3373-17A, between the City of North Liberty and FOX Engineering Associates, Inc. for services relating to alternative source water evaluation. The vote was: ayes – Pollock, Wayson, Sayre, Hoffman; nays – none. Motion carried.

Old Business
Councilor Pollock asked about the joint meeting for the Aquatic Study. Heiar responded that staff is waiting for a full council before the discussion happens. Councilor Hoffman thanked NLYBS and Parks Department for the clean up of Penn Meadows Park.

New Business
Councilor Wayson attended Muddy Creek cleanup. The event was well attended by Parks staff. He thanked staff for Kite for Kids attendance.

Adjournment
At 7:33 p.m., Mayor Donahue adjourned the meeting.