City Council minutes for May 23, 2017

Minutes
North Liberty City Council
May 23, 2017
Regular Session

Call to order
Mayor Terry Donahue called the May 23, 2017 Regular Session of the North Liberty City Council to order.  Councilors present:  Chris Hoffman, Sarah Madsen, Annie Pollock and Brian Wayson; absent – Jim Sayre.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Megan Benischek, Chief Bill Schmooke, Chief Diane Venenga, Andy Hodge and other interested parties.

Approval of the Agenda
Pollock moved, Madsen seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda
Hoffman moved, Pollock seconded to approve the Consent Agenda including City Council Minutes, Regular Session, May 9, 2017; the attached list of Claims; April Revenues; the Liquor License Renewal for Casey’s General Store, 625 W. Zeller Street. Class C Beer Permit with Sunday sales endorsement includes ownership change; the Liquor License Renewal for Sushiya, Special Class C Liquor License with Outdoor Service endorsement; Pay Application #7 for the Phase I Water System Improvements Division I – Water Treatment Plant to Portzen Construction, Inc. in the amount of $364,555.99; Change Order #4 for the Phase I Water System Improvements Division I – Water Treatment Plant to Portzen Construction, Inc. in the amount of ($61,625.00); Pay Application #11 for the North Liberty Road/Dubuque Street Project to Streb Construction in the amount of $37,607.05; Change Order #9 for the North Liberty Road/Dubuque Street Project to Streb Construction in the amount of $34,500.00; and the ICAD FY 18 Allocation.  After discussion, the vote was all ayes.  Consent Agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Dean Wheatley reported on the MPO Technical Advisory committee meeting.  Funding for a future stage of Highway 965 is on the long range plan.

City Engineer Report
City Engineer Kevin Trom reported that the IDOT Forevergreen Road Project is three projects, the interchange and two local road agreements. The first local road project and the interchange will be bid this year. The other local road project will be bid next year.  The Water Plant project is progressing with all the footings being poured. The walls are scheduled to be delivered tomorrow.  Highway 965, Phase 3 Project 25% complete plans will be submitted to staff on Friday. The Wastewater Treatment Plant Project is 93.8% complete.  North Liberty Road Phase 2 has not moved quickly due to wet and muddy conditions.  The Penn Street ICAAP Project gas main has been relocated.  The north storm sewer is installed. The roadway crossings were installed quickly.  The Water Storage/Maintenance/Brine Project contractor is preparing submittals.  The SRF Sponsored Water Quality Project final site review meeting is scheduled for June 5.  The final owner review meeting for the Ranshaw House was held yesterday. The project will be sent out for bid on Friday, awarded in June and expected to be complete in October.

City Attorney Report
City Attorney Scott Peterson had no report.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported on the Ranshaw House tour with Girl Scouts and preparation for the start of the Summer Lunch Program.

City Administrator Report
City Administrator Ryan Heiar provided an update on programs and projects including the ceremonial renaming of Highway 965 to Ranshaw Way and school speed zone signs. Heiar requested a joint meeting with the Park Board on June 13 regarding the Aquatics Study starting at 6:00 p.m.  City Hall will be closed on Monday, May 29 for Memorial Day.

Mayor Report
Mayor Terry Donahue reported on the local Mayor meeting with the Salvation Army staff.

Creekside South
Wheatley reported that the staff recommends approval of the Final Plat.  Trom reported on the status of the vegetation in the development.  The developer is still obligated to make sure the vegetation grows.

Pollock moved, Wayson seconded to approve Resolution Number 2017-49, A Resolution approving the Final Plat and accepting improvements for Creekside South, North Liberty, Iowa.  The vote was: ayes – Hoffman, Pollock, Wayson, Madsen; nays – none.  Motion carried.

Peterson presented information regarding the Walkway Agreement. The Council discussed the agreement.  Hoffman moved, Madsen seconded to approve Resolution Number 2017–50, A Resolution approving the Walkway Agreement between the City of North Liberty and Hodge Construction Company for Creekside South. The vote was: ayes – Hoffman, Pollock, Wayson, Madsen; nays – none. Motion carried.

Wheatley reported that the Planning Commission and staff recommend approval of the Site Plan.

Andy Hodge, Hodge Construction, was present on behalf of the applicant.

Pollock moved, Wayson seconded to approve Resolution Number 2017-51, A Resolution approving the Development Site Plan for Lot 1, Creekside South, North Liberty, Iowa.  After discussion, the vote was: ayes – Pollock, Hoffman, Madsen, Wayson; nays – none. Motion carried.

Fire Chief Position
Heiar presented information regarding the Fire Chief Search contract.  Chief Schmooke presented information on the assessment center component of the hiring process.  Hoffman moved, Wayson seconded to approve Resolution Number 2017-53, A Resolution approving the Agreement between Moulder and Associates and the City of North Liberty, Iowa regarding the Fire Chief Position Executive Search. After discussion, the vote was: ayes – Hoffman, Madsen, Wayson, Pollock; nays – none. Motion carried.

Police Station Project
At 6:59 p.m., Mayor Donahue opened the Public Hearing on Proposed Amendment to the North Liberty Urban Renewal Area.  No oral or written comments were received. The public hearing was closed.

Heiar presented information on the Urban Renewal Plan Amendment.  Pollock moved, Wayson seconded to approve Resolution Number 2017-54, A Resolution to Approve Urban Renewal Plan Amendment for the North Liberty Urban Renewal Area.  The vote was: ayes – Madsen, Wayson, Hoffman, Pollock; nays – none. Motion carried.

Pollock moved, Hoffman seconded to approve Resolution Number 2017-55, Resolution setting the date for a public hearing on proposal to enter into a General Obligation Urban Renewal Loan Agreement and to borrow money thereunder in a principal amount not to exceed $5,000,000.  The vote was: ayes – Madsen, Hoffman, Pollock, Wayson; nays – none. Motion carried.

FY 2017 Budget
At 7:03 p.m., Mayor Donahue opened the Public Hearing regarding proposed budget amendment. No oral or written comments were received. The public hearing was closed.

Mulcahey presented information regarding the budget amendment. Madsen moved, Hoffman seconded to approve Resolution Number 2017-56, A Resolution approving the City Budget Amendment and Certification – FY 17 – Amendment #1.  The vote was: ayes – Pollock, Wayson, Madsen, Hoffman; nays – none. Motion carried.

Backflow Prevention Ordinance
Wayson moved, Hoffman seconded to approve the third consideration and adoption of Ordinance Number 2017-03, An Ordinance adding Chapter 90 of the North Liberty Code of Ordinances to Address Backflow Prevention in the City’s Water Service System.  The vote was: ayes – Wayson, Pollock, Madsen, Hoffman; nays – none. Motion carried.

Electrician/Plumber Ordinance
Hoffman moved, Wayson seconded to approve the third consideration and adoption of Ordinance Number 2017-04, An Ordinance amending Chapter 125, “Electrician and Plumber Licenses,” of the North Liberty Code of Ordinances  by repealing Chapter 125.  The vote was: ayes – Wayson, Madsen, Pollock, Hoffman; nays – none. Motion carried.

Water Rate Ordinance
Pollock moved, Hoffman seconded to approve the second consideration of Ordinance Number 2017-06, An Ordinance amending Chapter 92.02, entitled “Rates for Service,” of the Municipal Code of North Liberty by adopting a new Section 92.02 to increase the charges for water used.  After discussion, the vote was: ayes – Hoffman, Wayson, Madsen, Pollock; nays – none. Motion carried.

Sewer Rate
Wayson moved, Hoffman seconded to approve the second consideration of Ordinance Number 2017-07, An Ordinance amending Chapter 99.02 entitled, “Rate,” of the Municipal Code of North Liberty by adopting a new Section 99.02 to increase the charges for sanitary sewer services.  The vote was: ayes – Pollock, Hoffman, Madsen, Wayson; nays – none.

Fireworks Discussion
Peterson presented regarding information he sent out to the City Council regarding fireworks sales and use.  Council discussed the potential of a moratorium.  The consensus was to have a resolution on a moratorium on the sales on June 13.   Council discussed maintaining the ban on use of fireworks.    Chief Venenga presented information regarding the use of fireworks.  Chief Schmooke presented additional information regarding fireworks injuries and impact of usage on public safety. Both recommend maintaining the current ordinance as it stands.  Council consensus was to maintain the current usage ordinance as written that does not allow the use of fireworks.

IDOT Agreement – West Forevergreen Road Project
Wayson moved,  Hoffman seconded to approve Resolution Number 2017-52, A Resolution approving the Cooperative Agreement for Primary Road Project between the Iowa Department of Transportation and the City of North Liberty, Iowa regarding the West Forevergreen Road Project  (AGREEMENT NO. 2015-16-255).  After discussion, the vote was: ayes – Hoffman, Pollock, Wayson, Madsen; nays – none.  Motion carried.

Old Business
No old business was presented.

New Business
Councilor Hoffman reported on his meeting with University of Iowa staff regarding how students can be of assistance to communities of all sizes.   Councilor Madsen reported that Chief Venenga honored by Iowa Women’s Foundation last week.

Adjournment
Mayor Donahue adjourned the meeting at 7:28 p.m.