City Council minutes for June 27, 2017

Minutes
North Liberty City Council
June 27, 2017
Regular Session

Call to order
Mayor Terry Donahue called the June 27, 2017 Regular Session of the North Liberty City Council to order.  Councilors present:  Chris Hoffman, Sarah Madsen, Annie Pollock, Jim Sayre and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Megan Benischek, Dean Colony, Katie Colony and other interested parties.

Approval of the Agenda
Pollock moved, Hoffman seconded to approve the agenda.  The vote was all ayes.  Agenda approved.

Consent Agenda
Wayson moved, Sayre seconded to approve the Consent Agenda including City Council Minutes from the Work and Regular Sessions on June 13, 2017; the attached list of Claims; May Revenues; the Liquor License Renewal for Casey’s #2788, Class E Liquor License with Sunday Sales endorsement; the Liquor License Renewal for Azul Tequila, Class C Liquor License with Sunday Sales endorsement; Change Order Number 5 for the Phase I Water System Improvements Div. I Water System Improvements Project to Portzen Construction, Inc. in the amount of $ 20,635.00; Pay Application Number 8 for the Phase I Water System Improvements Div. I Water System Improvements to Portzen Construction, Inc. in the amount of $ 1,534,923.52; Change Order Number 4 for the North Liberty Road Improvements Project to Metro Pavers, Inc. in the amount of $3,036.47; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for J & A Tap; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Station LLC/Station II; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Three Brothers Liquors LLC/Johncy’s Liquor Store; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Kum & Go #507; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Walgreens #11710; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Casey’s General Store #2788, 595 N. Kansas Avenue; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Casey’s General Store #2479, 625 W. Zeller Street; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Gasby’s; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for LD Express; FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Fareway Stores, Inc. #993; and FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Smokin’ Joe’s Tobacco & Liquor Outlet #12.  The vote was all ayes. Consent agenda approved.

Public Comment
No public comments were offered.

City Planner Report
City Planner Dean Wheatley reported that the GEICO site plan and the Alliant Energy substation are on the next Planning Commission agenda. The Planning Commission will be meeting on Wednesday, July 5, due to the holiday.

City Engineer Report
City Engineer Kevin Trom reported on the water system project.  The walls continue to be constructed on the water plant.  The ground storage walls are almost complete.  The northwest footing settled while the contractor was setting walls last week. The contractor had subs on site right away and began corrective measures.  The North Liberty Road Project Phase 2 first phase of paving is almost completed.  Phase 2 of the paving is under construction. The project is on schedule. The south half of the Penn Street improvements project is completed.  The contactor is working on the north half. It is graded and rock has been placed. Paving could happen as soon as tomorrow.  The contractor is way ahead of schedule.  The contractor has started grading on the Water Maintenance and Storage/Brine building.  Almost all of the punchlist items are completed on the SRF Sponsored Project.  Council discussed the report with Trom.

City Attorney Report
City Attorney Scott Peterson reported on the Iowa City Community School District resolutions that are on tonight’s agenda for the Liberty High School development. He reported that the fireworks ordinance will be in front of Council on July 11. He received a letter last week from an attorney representing a large fireworks company offering an opinion on what the city did with fireworks.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey had nothing to offer tonight.

City Administrator Report
City Administrator Ryan Heiar reported that the Fire Chief search continues with thirty-five applicants nationwide. The consultant has been impressed with the applications. Staff is working with the consultant on scheduling and logistic work for the interview process. Heiar requested that Council put August 2 and 3 on their calendars for the hiring process with a community reception on the evening of August 2.  The new fiscal year starts in a couple of days. The FY 18 budget report will be sent out later next week.  City Hall will be closed on Tuesday, July 4.  Heiar updated Council on the RISE application.

Mayor Report
Mayor Terry Donahue reported that he attended the Area Chamber Roundtable at the Coralville Marriott with a presentation regarding the ICCSD bond referendum.  Donahue updated Council on upcoming CIT meetings.

Colony Pumpkin Patch
Mayor Donahue presented information regarding the Colony Pumpkin Patch agenda item and the County’s request. Dean Colony presented information regarding the Colony Pumpkin Patch applications.  Colony requested that the City Council provide support for the appeal to the County Board of Adjustment. Katie Colony presented information regarding new attractions for this year including a bounce pad and kid sized zip line.  Council discussed the application with the Colonys.

Wayson moved to positively support the Colony Pumpkin Patch’s requests in the Variance Appeal and Conditional Use Application, Madsen seconded.  After discussion, the vote was all ayes.  Motion carried.

Police Station
At 7:06 p.m., Mayor Donahue opened the public hearing on Proposal to Enter into a General Obligation Police Station Loan Agreement.  No oral or written comments were received. The public hearing was closed.

Pollock moved, Hoffman seconded to approve Resolution Number 2017-66, A Resolution Taking Additional Action on Proposal to enter into a General Obligation Loan Agreement. After discussion, the vote was: ayes – Hoffman, Wayson, Pollock, Sayre, Madsen; nays – none. Motion carried.

RFP discussion
Brian Gotwals and Mike Lewis, Shive-Hattery, presented information regarding the police station project.  Council discussed the RFP and Shive-Hattery previous experience.   The Council consensus is to conduct the Request for Proposals process for the Police Station Project and to establish thresholds for the requirement of RFPs for future projects. Staff will assemble a schedule.

Squash Bend/Alliant Energy Final Plat
Wheatley presented information regarding the project location. Council discussed the development with staff.

Madsen moved, Sayre seconded to approve Resolution Number 2017-67, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Interstate Power and Light Company that establishes the terms and conditions under which stormwater management facilities will be maintained in Lot 1, Squash Bend First Addition in the City of North Liberty, Iowa.  The vote was: ayes – Sayre, Pollock, Madsen, Wayson, Hoffman; nays – none. Motion carried.

Hoffman moved, Pollock seconded to approve Resolution Number 2017-68, A Resolution approving the Developer’s Agreement between the City of North Liberty, Centro Inc. and Interstate Power and Light Company that establishes the terms and conditions under which Squash Bend First Subdivision will be developed in the City of North Liberty, Iowa.  The vote was: ayes – Pollock, Sayre, Wayson, Hoffman, Madsen; nays – none. Motion carried.

Wayson moved, Madsen seconded to approve Resolution Number 2017-69, A Resolution approving the Final Plat and accepting the improvements for Squash Bend First Addition, North Liberty, Iowa.   After discussion, the vote was: ayes – Wayson, Pollock, Madsen, Hoffman, Sayre; nays –none. Motion carried.

Highway 965 Renaming
Heiar presented information regarding the Highway 965 Renaming Process.

Wayson moved, Hoffman seconded to approve Resolution Number 2017-71, A Resolution approving the co-naming of Highway 965 in the City limits of North Liberty to Ranshaw Way.  After discussion, the vote was: ayes – Sayre, Wayson, Madsen, Hoffman, Pollock; nays – none. Motion carried.

Blues and BBQ Permit
Hoffman moved, Sayre seconded to approve Resolution Number 2017-72, A Resolution authorizing the use of Centennial Park and city equipment for North Liberty Blues and BBQ.  The vote was: ayes – Wayson, Hoffman, Sayre, Madsen, Pollock; nays – none. Motion carried.

ICCSD Agreements
Hoffman moved, Pollock seconded to approve Resolution Number 2017-73, A Resolution approving the Sanitary Sewer Easement Agreement between the Iowa City Community School District and the City of North Liberty, Johnson County, Iowa.  The vote was: ayes – Wayson, Madsen, Pollock, Sayre, Hoffman; nays – none. Motion carried.

Hoffman moved, Madsen seconded to approve Resolution Number 2017-74, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and the Iowa City Community School District that establishes the terms and conditions under which stormwater management facilities will be maintained in Liberty High School Subdivision in the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Sayre, Wayson, Madsen, Pollock; nays – none. Motion carried.

Pollock moved, Madsen seconded to approve Resolution Number 2017-75, A Resolution approving the Storm Sewer and Drainage Easement Agreement between the Iowa City Community School District and the City of North Liberty, Johnson County, Iowa.  The vote was: ayes – Wayson, Pollock, Madsen, Sayre, Hoffman; nays – none. Motion carried.

Madsen moved, Sayre seconded to approve Resolution Number 2017-76, A Resolution approving the Utility Easement Agreement between the Iowa City Community School District and the City of North Liberty, Johnson County, Iowa.  The vote was: ayes – Hoffman, Wayson, Pollock, Sayre, Madsen; nays – none. Motion carried.

Sayre moved, Pollock seconded to approve Resolution Number 2017-77, A Resolution approving the Water Main Easement Agreement between the Iowa City Community School District and the City of North Liberty, Johnson County, Iowa.  The vote was: ayes – Hoffman, Wayson, Madsen, Pollock, Sayre; nays – none. Motion carried.

Hoffman moved, Wayson seconded to approve Resolution Number 2017-78, A Resolution approving the Offsite Sanitary Sewer, Storm Sewer, Water Main and Public Utility Easement Agreement between the Iowa City Community School District and the City of North Liberty, Johnson County, Iowa.  The vote was: ayes – Wayson, Pollock, Sayre, Madsen, Hoffman; nays – none. Motion carried.

Arby’s Sidewalk Trail Agreement
Heiar presented information regarding the Trail Agreement.

Wayson moved, Sayre seconded to approve Resolution Number 2017-79, A Resolution approving the Public Sidewalk Trail Easement Agreement between Restaurant Concepts, Inc. and the City of North Liberty, Johnson County, Iowa.  The vote was: ayes- Pollock, Wayson, Madsen, Hoffman, Sayre; nays – none. Motion carried.

Ranshaw House Project – 2017
Mulcahey presented information on the bid received for the project.

Wayson moved, Madsen seconded to reject the bid received for the Ranshaw House Project – 2017.  The vote was all ayes. Motion carried.

FY 2018 Capital Projects
Heiar presented information regarding the agreement.

Sayre moved, Hoffman seconded to approve Resolution Number 2017-70, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery, Inc. for Penn Street Study and Preliminary Engineering.  The vote was: ayes – Sayre, Hoffman, Wayson, Madsen, Pollock; nays – none. Motion carried.

Zoning Ordinance Amendment
Wheatley presented information regarding the proposed Ordinance amendment.

Mayor Donahue opened the public hearing regarding proposed zoning ordinance amendment amending side lot line setbacks in the O/RP Zoning District at 7:45 p.m.  No oral or written comments were received. The public hearing was closed.

Hoffman moved, Sayre seconded to approve the first consideration of Ordinance Number 2017-08, An Ordinance amending Chapter 169 “Zoning Code – Development Regulations” of the North Liberty Code of Ordinances to implement changes to the Bulk Regulations of the O/RP Zoning District.  After discussion, the vote was: ayes – Wayson, Madsen, Sayre, Pollock, Hoffman; nays – none. Motion carried.

Old Business
Councilor Pollock asked about the results of the community survey.  Heiar reported that there are  no results available yet.  Pollock asked where Jimmy Jacks is locating. Wheatley reported in the former Charlotte’s facility with outdoor eating area. Councilor Sayre asked about the letter regarding the next steps for the transit program. Mayor Donahue indicated the topic will be on the July 11 agenda for Council consideration.  Councilor Madsen asked about status on Tin Roost. Wheatley responded that they are projecting to be open in August.  Councilor Wayson reported he read an article about the Family Fun Center.

New Business
Councilor Wayson reminded all that Blues and BBQ is Saturday, July 8.  Councilor Hoffman thanked the Rec Center staff for facilitating the Slow Roll bike ride.  Approximately 75 people rode the 8 mile loop.  The Youth Triathlon is scheduled for July 30.

Adjournment
Mayor Donahue adjourned the meeting at 7:50 p.m.