Planning and Zoning Commission minutes from July 5, 2017

Planning Commission
Minutes
July 5, 2017

Roll Call
Chair Ronda Detlefsen called the July 5, 2017 Planning Commission meeting to order at 6:30 p.m.  Commission members present:  Jennifer Bleil, Ronda Detlefsen, Adam Gebhart, Jason Heisler, Rebecca Keogh, Kylie Pentecost and Patrick Staber.

Others present: Dean Wheatley, Ryan Heiar, Tracey Mulcahey, Kevin Trom, Derek Blackman, Kevin Kidwell, Carter Kurdlre, Josh McKnight, Ben Mitchell, Dan Vandervort and other interested parties.

Agenda Approval
Bleil moved, Staber seconded to approve the agenda.  The vote was all ayes. Agenda approved.

North Liberty Storage Conditional Use
Staff Presentation
Wheatley presented the request from North Liberty Storage to approve a conditional use for a large storage unit development located on Madison Avenue south of the North Liberty Sleep Inn. Staff recommends approval of the application subject to approval of a high quality site design.

Applicants Presentation
Kevin Kidwell was present on behalf of the applicant and offered to answer questions regarding the application.

Public Comments
No public comments were offered.

Questions and Comments
The Commission discussed the proposed use in this location with staff and the developer.

Recommendation to the Board of Adjustment
Heisler moved, Bleil seconded to recommend approval to the Board of Adjustment as recommended by staff.  The vote was: ayes – Detlefsen, Staber, Bleil, Heisler, Pentecost, Gebhart, Keogh; nays – none. Motion carried.

North Liberty Storage Site Plan
Staff Presentation
Wheatley presented the request of North Liberty Storage to approve a site plan for a new large storage unit development located on Madison Avenue south of the North Liberty Sleep Inn.  Staff recommends approval of the site plan.

Applicants Presentation
Ben Mitchell, MMS Consultants, and Kevin Kidwell were present on behalf of the applicant and presented additional information on the building appearance. The Commission discussed the proposed design with Kidwell.

Public Comments
No public comments were offered.

Questions and Comments
The Commission discussed the design aesthetic of the site plan application, the location of the doors, the management of the facility, cleanliness and maintenance of the facility, berming vs. design quality, and access to storage units for multifamily units close by.

Recommendation to the City Council
Pentecost moved, Bleil seconded to recommend approval of the North Liberty Storage Site Plan application to the City Council with no conditions.  The vote was: ayes – Bleil, Gebhart, Pentecost, Detlefsen, Keogh, Staber, Heisler; nays – none. Motion carried.

The Villas at Liberty Executive Park – Part Six Preliminary Plat
Staff Presentation
Wheatley presented the request of A&M Development to approve a preliminary plat for a portion of “The Villas at Liberty Executive Park” recorded plats, Parts 2, 4, and 5; located generally on Landon Road west of Kansas Avenue and north of St. Andrews Drive. Staff recommends approval of the preliminary plat.

Applicants Presentation
Ben Mitchell, MMS Consultants, was present on behalf of the applicant and offered to answer questions.

Public Comments
No public comments were offered.

Questions and Comments
The Commission had no questions or comments.

Recommendation to the City Council
Bleil moved, Staber seconded to recommend approval of The Villas at Liberty Executive Park – Part Six Preliminary Plat to the City Council with no conditions. The vote was: ayes – Pentecost, Keogh, Detlefsen, Staber, Heisler, Bleil, Gebhart; nays – none. Motion carried.

Lot 2, The Villas at Liberty Executive Park – Part Six, Site Plan
Staff Presentation
Wheatley presented the request of Bourn Advisory Services, LLC to approve a site plan for a new office building located generally on Landon Road west of Kansas Avenue and north of St. Andrews Drive.  Staff recommends approval of the site plan.

Applicants Presentation
Ben Mitchell, MMS Consultants, was present on behalf of the applicant and offered to answer questions.

Public Comments
No public comments were offered.

Questions and Comments
The Commission discussed the application including the design of the building, expansion options, trail connections, traffic flow to the site, and paving of Kansas Avenue.

Recommendation to the City Council
Gebhart moved, Pentecost seconded to recommend approval to the City Council of the site plan application for Lot 2, The Villas at Liberty Executive Park – Part Six with no conditions. The vote was: ayes – Gebhart, Staber, Heisler, Bleil, Pentecost, Keogh, Detlefsen; nays – none. Motion carried.

Lot 1, Squash Bend Addition Site Plan
Staff Presentation
Wheatley presented the request of Interstate Power and Light to approve a site plan for a new electric substation located on North Dubuque Street midway between W Penn Street and 965. Staff recommends approval of the site plan application.

Applicants Presentation
Dan Vandervort, Alliant Energy, was present on behalf of the applicant and offered additional information on the project and offered to answer questions.

Public Comments
No public comments were offered.

Questions and Comments
The Commission discussed the sidewalk along the property, construction time, the future of the existing substation, prairie plantings on the property, and the quality of the design of the substation.

Recommendation to the City Council
Staber moved, Gebhart seconded to recommend approval of the site plan application for Lot 1, Squash Bend Addition to the City Council with no conditions.  The vote was: ayes – Staber, Bleil, Detlefsen, Gebhart, Pentecost, Keogh, Heisler; nays – none. Motion carried.

 Approval of previous minutes
Gebhart moved, Staber seconded to approve the minutes from the June 6, 2017 Planning Commission meeting.   The vote was all ayes with Detlefsen abstaining due to absence. Minutes approved.

Election of 2018 Chair and Vice-Chair
The Commission discussed the appointments.  Bleil moved, Heisler seconded to appoint Detlefsen as Chair. The vote was all ayes. Motion carried.  Detlefsen moved, Staber seconded to appoint Bleil as Vice Chair. The vote was all ayes. Motion carried.

Old Business
No old business was presented.

New Business
Wheatley reported that no cases were received for August. Detlefsen welcomed Keogh to the commission and thanked Covert for his service on the commission.

Adjournment
At 7:26 p.m., Staber moved, Gebhart seconded to adjourn. All ayes. Meeting adjourned.