City Council Minutes for July 11, 2017

Minutes
North Liberty City Council
July 11, 2017
Regular Session

Call to order 
Mayor Terry Donahue called the July 11, 2017 Regular Session of the North Liberty City Council to order at 6:52.  Councilors present:  Chris Hoffman, Jim Sayre and Brian Wayson; absent: Sarah Madsen, Annie Pollock. 

Others present:  Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Megan Benishek, Dan Vandervort, Ben Mitchell, Bryan Hardin, Bill Schmooke and other interested parties.

Approval of the Agenda
Hoffman moved, Sayre seconded to approve the agenda with the addition of a summary of the fireworks ordinance and Council discussion before the public hearing. The vote was all ayes. Agenda approved.

Consent Agenda
Hoffman moved, Wayson seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on June 27, 2017; the attached list of Claims; the Liquor License Application for Tin Roost, Class C Liquor License with Catering Privilege and outdoor service endorsement; Change Order Number 4 for the SRF Sponsored Water Quality Project to Metro Pavers, Inc. in the amount of $1,005.58; Pay Application Number 10 for the SRF Sponsored Water Quality Project to Metro Pavers, Inc. in the amount of $71,250.00; Pay Application Number 7 for the Phase I Water System Improvements Division III Well Project to Gingerich Well & Pump Service in the amount of $16,150.00; Pay Application Number 5 for the North Liberty Road Improvements Project to Metro Pavers, Inc. in the amount of $582,477.06; Pay App Number 22 for the Phase II WWTP Improvements Project to Tricon Construction Group in the amount of $371,972.28; Pay Application Number 1 for the Brine and Water Storage Building Project to Garling Construction, Inc. in the amount of  $12,825.00; Pay Application Number 2 for the Brine and Water Storage Building Project to Garling Construction, Inc. in the amount of  $103,169.19; Pay Application Number 4 for the Penn Street Project to Streb Construction Co., Inc. in the amount of $707,020.36; Pay Application Number 9 for the Phase I Water System Improvements – Division I Water Treatment to Portzen Construction, Inc. in the amount of $1,186,615.89. The vote was all ayes. Consent agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Wheatley was not present at this time due to the storm.

City Engineer Report
City Engineer Trom reported that the precast walls are being installed on the water plant.  Construction continues on the water storage tank.  The wastewater treatment plant project is nearing substantial completion.   The contractor has not submitted a request for an extension.  The North Liberty Road contractor is installing the rock subbase for Phase 2 and is planning to pave later this week. The project is an estimated 45% complete with 45% of working days used.  Paving on the Penn Street Project is complete. Outstanding items include pavement markings, seeding and signage. There will be no more traffic lane closures, but there will be lane shifts. 94% of the work is complete with 64% of the working days used. The contractor on the Water Storage Maintenance and Brine building is working on grading and site work.  Council discussed the report with Trom. 

Madsen arrived at 6:57 p.m.

Pollock arrived at 6:58 p.m.

City Attorney Report
City Attorney Peterson reported that he will be providing the annual legislative update before the next City Council meeting.  He requested feedback on cases council might be interested in knowing more.

Assistant City Administrator Report
Assistant City Administrator Mulcahey reported on closing out the fiscal year and the lunch program.

City Administrator Report
City Administrator Heiar reported that staff will be interviewing for the Special Project Coordinator position next week. The Fire Chief search continues. Twenty-one applicants were sent requests for additional information.  The goal is to reduce the applicants to five to bring in for the interview process on August 2 and 3. Heiar updated Council on the Police Department RFQ form.  Staff is developing the form and will be sending it out on Monday to various firms who have expressed an interest. He anticipates making a recommendation to the City Council in late August or early September.  Comments on the Blues and BBQ event were overwhelmingly positive. It is estimated that 200 people attended Friday nights event and over 15,000 attendees attended Saturday’s event.  Heiar sent out special thanks to all that helped with the great event.

Mayor Report
Mayor Donahue shared a book from the past Sunday’s newspaper.  He offered positive feedback on Blues and BBQ.  Turkey Trot had nearly 200 participants with more than 40,000 pounds of food raised.  Donahue sent Council a memo on CIT.  He requested feedback.    

Squash Bend/Alliant Energy Site Plan
Heiar reported that staff and the Planning Commission recommended approval of the site plan application as presented.

Dan Vandervort, Alliant Energy, was present on behalf of the applicant and offered additional information regarding the adjacency to the gas pipeline.  Council discussed the substation with the applicant. 

Hoffman moved, Sayre seconded to approve Resolution Number 2017-80, A Resolution approving the Development Site Plan for part of Lot 1, Iowa Land and Building Company Second Addition, North Liberty, Iowa.  After discussion, the vote was: ayes – Madsen, Wayson, Pollock, Hoffman, Sayre; nays – none. Motion carried.  

North Liberty Storage Units Site Plan
Wheatley reported that staff and the Planning Commission recommend approval of the site plan application as presented.

Ben Mitchell, MMS Consultants, was present on behalf of the applicant and offered to answer questions regarding the application.  Council discussed the application with Mitchell and staff.

Pollock moved, Hoffman seconded to approve Resolution Number 2017-81, A Resolution approving the Development Site Plan for Lot 31, Revised Liberty’s Gate, Part Seven, North Liberty, Iowa with the addition of greenery similar to what is shown in the rendering.  The vote was: ayes – Wayson, Sayre, Pollock, Hoffman, Madsen; nays – none. Motion carried.  

GEICO Site Plan
Wheatley presented additional information regarding the preliminary and final plat application.

Ben Mitchell, MMS Consultants, was present on behalf of the applicant and offered to answer questions regarding the application. 

Wayson moved, Hoffman seconded to approve Resolution Number 2017-82, A Resolution approving the Preliminary and Final Plats for The Villas at Liberty Executive Park – Part Six, North Liberty, Iowa.  The vote was: ayes – Pollock, Sayre, Madsen, Wayson, Hoffman; nays – none. Motion carried.

Wheatley reported that staff and the Planning Commission recommend approval of the site plan application as presented.

Ben Mitchell was present on behalf of the applicant and offered to answer questions regarding the site plan application.  Council discussed the applicant with the Council.

Wayson moved, Pollock seconded to approve Resolution Number 2017-83, A Resolution approving the Development Site Plan for The Villas at Liberty Executive Park, Part 6, Lot 2, North Liberty, Iowa.  Pollock moved to amend the motion by requiring the addition of trees on the east side.  Madsen seconded. After discussion, the vote was: ayes – Hoffman, Wayson, Sayre, Pollock, Madsen; nays – none. Amendment approved.   Hoffman moved to amend the motion by reducing parking spaces by 14.  Madsen seconded. After discussion, the vote was: ayes – none; nays – Sayre, Pollock, Madsen, Hoffman, Wayson. Motion failed.  Hoffman moved, Madsen seconded to reduce parking by fourteen spots to be replaced with greenspace.  After discussion, the vote was: ayes – Madsen, Hoffman, Sayre; nays – Pollock, Wayson.  Amendment approved.  The vote on the original motion with two approved amendments was: ayes – Madsen, Hoffman, Wayson, Sayre, Pollock; nays – none. Motion carried.

Smigel Part 3
Wheatley presented information regarding Smigel, Part 3. Hoffman moved, Pollock seconded to approve Resolution Number 2017-84, A Resolution approving the Final Plat and accepting improvements for Smigel Third Addition, North Liberty, Iowa.  After discussion, the vote was: ayes – Sayre, Madsen, Wayson, Hoffman, Pollock; nays – none. Motion carried.  

Parking Resolution
Heiar presented information regarding the proposed parking revision on Juniper Street. Pollock moved, Madsen seconded to approve Resolution Number 2017-85, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa.  After discussion, the vote was: ayes – Sayre, Hoffman, Pollock, Madsen, Wayson; nays – none. Motion carried.  

Fireworks Ordinance Amendment
Peterson presented information regarding the fireworks ordinance amendment process. Council discussed the amendment with staff.

At 8:26 p.m., Mayor Donahue opened the Public Hearing regarding proposed ordinance amendment regarding fireworks sales and use.  No oral or written comments were received. The public hearing was closed.

Hoffman moved, Sayre seconded to approve the first consideration of Ordinance Number 2017-09, An Ordinance amending Chapter 41 of the North Liberty Code of Ordinances by amending Section 41.10 to permit the sale of fireworks.  The vote was: ayes – Hoffman, Pollock, Wayson, Madsen, Sayre; nays – none. Motion carried.  
Zoning Ordinance Amendment
Pollock moved, Madsen seconded to approve the second consideration of Ordinance Number 2017-08, An Ordinance amending Chapter 169 “Zoning Code – Development Regulations” of the North Liberty Code of Ordinances to implement changes to the Bulk Regulations of the O/RP Zoning District.  The vote was: ayes – Sayre, Madsen, Wayson, Hoffman, Pollock; nays – none. Motion carried.  

Transit
Mayor Donahue presented information on transit and requested feedback from Council on the current service. Council discussed the transit system.  Wayson moved to terminate in city bus service as of Sept 1, 2017 with a meeting of the transit committee to discuss  alternatives to the current system, Madsen seconded. The vote was all ayes.  Motion carried.  

Donahue stated that the Council is requesting that the Transit Committee be reconvened to look at the Coralville service, review options, consider suggestions from the general public on destinations, engage with Kelly Schneider, Johnson County Mobility Coordinator, and to consider integrating North Liberty into a larger system.  Donahue requested that applicants for the transit committee submit an email with contact information, length of residency, and interest in serving.  Applications need to be received by the next Council meeting for consideration.  These positions will be additions to the existing committee.  

Old Business
Councilor Sayre offered thanks to all that help with Blues and BBQ.  Councilor Wayson reported that the site was much cleaner this year. He requested considering vending soda in the beer tent.

New Business
Councilor Madsen asked about the policy on cancellation of meetings in light of tonight’s tornado warning. Mayor Donahue asked that in a weather situation, councilors stay close to their phones for notification.

Adjournment
Mayor Donahue adjourned the meeting at 8:55 p.m.