City Council minutes for August 8, 2017

Minutes
North Liberty City Council
August 8, 2017
Regular Session

Call to order
Mayor Terry Donahue called the August 8, 2017 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: Sarah Madsen, Jim Sayre and Brian Wayson; absent: Chris Hoffman and Annie Pollock.

Others present: Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Megan Benischek and other interested parties.

Approval of the Agenda
Madsen moved, Sayre seconded to approve the agenda moving Resolution Number 2017-93 from the Consent Agenda until after the City Engineer’s report. The vote was all ayes. Agenda approved.

Consent Agenda
Wayson moved, Madsen seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on July 25, 2017; the attached list of Claims; North Liberty Road Project, Pay Application Number 6 to Metro Pavers in the amount of $345,847.91; East Growth Area Water & Sewer Extensions, Change Order Number 9 to Langman Construction Co. in the deduct amount of ($120,349.50); East Growth Area Water & Sewer Extensions, Pay Application Number 15 to Langman Construction Co. in the amount of $53,931.49; East Growth Area Water & Sewer Extensions, Pay Application Number 16 to Langman Construction Co. in the amount of $240,308.34; Phase II WWTP Improvements, Pay Application Number 23R to Tricon Construction Group in the amount of $112,524.41; Penn Street Project, Change Order Number 3 to Streb Construction Co. in the amount of $1,182.50; and Penn Street Project, Pay Application Number 5 to Streb Construction Co. in the amount of $195,649.02. The vote was all ayes. Consent agenda approved.

Public Comment
There was no public comment.

City Planner Report
City Planner Dean Wheatley reported that after the legislative session, he is working on the definition of family for the zoning ordinances. Council discussed the report with Wheatley. Two people attended the public forum on the transit program ending.
City Engineer Report
City Engineer Kevin Trom reported that city staff met with IDOT staff on the Forevergreen Road and interchange project. The project bids came in under estimate. The water system improvements project water plant walls are up and the roof is in progress. The contractor is working on utility work, site paving and painting the ground storage reservoir. Highway 965, Phase 3 had the 50% design review meeting. The preliminary plan submittal is due August 15. The City is working on acquiring easements for this project. Seventy-five percent of the North Liberty Road Project paving is complete. Trom asked the contractor when the project is expected to be open to traffic. Contractor estimates late September or early October. The Penn Street Project is close to completion. The contractor on the Water Storage/Maintenance/Brine building is working on the foundation and grading work. The SRF Sponsored Project is complete with the final pay application and release of retainage coming soon. Council discussed the report with Trom.

Wayson moved, Sayre seconded to approve Resolution Number 2017-93, A Resolution approving the final acceptance of the East Growth Area Water & Sewer Extensions Project. The vote was ayes – Sayre, Wayson, Madsen; nays – none. Motion approved.

City Attorney Report
City Attorney Scott Peterson had no report.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported on GASB 77 reporting, City Clerk certification, Summer Lunch Finale/Ranshaw Way Event and IDOT Commission meeting. Council discussed the report with Mulcahey.

Mayor Report
Mayor Terry Donahue reported on Fire Chief interviews last week. He and Mulcahey will be attending the midsized cities meeting Friday in Des Moines. Council discussed the report with Mayor.

Annexation
Wheatley presented information on the annexation request.
Mayor Donahue opened the public hearing regarding proposed annexation of property at 6:46 p.m. No oral or written comments were received. The public hearing was closed.

Sayre moved, Madsen seconded to approve Resolution Number 2017-94, A Resolution approving annexation of certain property to the City of North Liberty. After discussion, the vote was: ayes – Sayre, Madsen, Wayson; nays – none. Motion carried.

OnBase Software Maintenance Agreement
Mulcahey presented information on the agreement. Wayson moved, Madsen seconded to approve Resolution Number 2017-95, A Resolution approving the Software Maintenance Agreement between the City of North Liberty and Integrated Data Products Inc. regarding annual maintenance of the City’s OnBase Records Management System. The vote was: ayes – Sayre, Madsen, Wayson; nays – none. Motion carried.

USGS Joint Funding Agreement
Donahue presented information on the agreement. Madsen moved, Sayre seconded to approve Resolution Number 2017-96, A Resolution approving the agreement between the City of North Liberty and the United States Geological Survey to jointly fund a Streamgaging Station on Muddy Creek. The vote was: ayes – Wayson, Madsen, Sayre; nays – none. Motion carried.

Fireworks Ordinance Amendment
Wayson moved, Sayre seconded to approve the third consideration and adoption of Ordinance Number 2017-09, An Ordinance amending Chapter 41 of the North Liberty Code of Ordinances by amending Section 41.10 to permit the sale of fireworks. After discussion, the vote was: ayes – Madsen, Wayson, Sayre; nays – none. Motion carried.

Retirement Agreement
Peterson recommended going into Closed Session pursuant to Code of Iowa 21.5(1)(i) “to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.” Sayre moved, Madsen seconded to move into Closed Session pursuant to Code of Iowa 21.5(1)(i) “to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.” at 6:56 p.m. The vote was: ayes – Sayre, Madsen, Wayson; nays –none. Motion carried.

At 7:17 p.m., Madsen moved, Wayson seconded to return to open session. The vote was: ayes – Madsen, Wayson, Sayre; nays – none. Motion carried.

Wayson moved, Sayre seconded to approve Resolution Number 2017-97, A Resolution approving the Retirement Agreement between the City of North Liberty and David H. Ramsey. The vote was: ayes – Madsen, Wayson, Sayre; nays – none. Motion carried.

Old Business
No old business was presented.

New Business
No new business was presented.

Adjournment
Mayor Donahue adjourned the meeting at 7:19 p.m.