City Council minutes for September 12, 2017

Minutes
North Liberty City Council
September 12, 2017
Regular Session

Call to order
Mayor Terry Donahue called the September 12, 2017 Regular Session of the North Liberty City Council to order. Councilors present: Chris Hoffman, Sarah Madsen, Annie Pollock, Jim Sayre and Brian Wayson.

Others present: Ryan Heiar, Angela McConville, Tracey Mulcahey, Scott Peterson, Brian Platz, Kevin Trom, Dean Wheatley, Megan Benischek, Brenda Platz, John Hruby, Amanda Hruby and other interested parties.

Approval of the Agenda
Pollock moved, Madsen seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda
Sayre moved, Wayson seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on August 22, 2017; the attached list of Claims; the Liquor License Renewal for Gasby’s II, Class C Beer Permit with Sunday sales endorsement; the Liquor License Renewal for Mirabito’s Italian, Special Class C Liquor License (Beer/Wine); Change Order Number 5 for the North Liberty Road Project to Metro Pavers in the amount of $19,215.71; Pay Application Number 7 for the North Liberty Road Project to Metro Pavers in the amount of $593,353.71; Pay Application Number 24R for the Phase II WWTP Improvements to Tricon Construction Group in the amount of $57,856.83; Change Order Number 6 for the Phase 1 Water System Improvements – Division 1 Water Plant, to Portzen Construction Inc. in the amount of $20,030.00; Pay Application Number 11 for the Phase 1 Water System Improvements – Division 1 Water Plant to Portzen Construction Inc. in the amount of $963,287.65; and Pay Application Number 3 for the North Liberty Brine Facility Project to Garling Construction Inc. in the amount of $30,590.00. The vote was all ayes. Consent Agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Dean Wheatley reported on the MPOJC observations on traffic at the new Liberty High School. Per the report, traffic is functioning “beautifully.” Council discussed the report with Wheatley.

City Engineer Report
City Engineer Kevin Trom reported that he and Street Superintendent Michael Pentecost attended the preconstruction meeting for the Forevergreen Road interchange project. The contractor is starting work this fall. The water plant portion of the Water System Project continues to progress. The contractor is working on the building, site paving and landscaping. The Highway 965, Phase 3 design has received minor comments from IDOT on the preliminary plant submittal. Shive-Hattery is still working on the infoworks video. North Liberty Road Phase 2 Project paving is complete. Accessory work continues. The contractor has used 76% of the time allotted and has completed 93% of the work. The road is expected to be open in approximately four weeks. IDOT had to cancel the appointment for the Penn Street final walk through. It will be rescheduled. The Water Storage/ Maintenance/Brine building project contractor has site utilities complete and is planning to seed and install erosion controls. The contractor estimates that the project will be completed a month early. Site surveys on new projects are underway. Design work will begin soon on the trails network project, Front Street and Kansas Avenue. Council discussed the report with Trom.

City Attorney Report
City Attorney Scott Peterson updated Council on the corrected easement exhibits on the J & A Site Plan agenda item. Peterson provided an update on the Gerard v. Seymour and the City of North Liberty case. He was in court on a fairly routine traffic case today. The police officers are doing very well in their handling of cases. The magistrates have respect for the officers. He attended an informal meeting of Johnson County governmental attorneys today.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported that she will be attending Department of Justice grant administration training in Washington DC next week. Staff will be starting FY 19 budget work. She is working on getting out last funds for SQR. All on the waiting list will be eligible to be assisted. Council discussed the report with Mulcahey.

City Administrator Report
City Administrator Ryan Heiar reported that after the concern on Dubuque Street was brought forward, Pentecost began working with Alliant Energy and Linn County REC regarding proposals on streetlights. The Police Department RFQ review team is recommending the Police Facility Design Group for police station design. The agreement will be on the next Council agenda. Heiar introduced Angela McConville the City’s Special Projects Coordinator.

Mayor Report
Mayor Donahue read the Table to Table proclamation. Donahue reported on the Fire Department’s dedication of monument and garden for 9/11. Chief Schmooke spoke regarding the dedication.

Fire Chief Appointment
Chief Schmooke introduced the new North Liberty Fire Chief, Brian Platz. Platz spoke regarding the appointment. Hoffman moved, Wayson seconded to approve Resolution Number 2017-111, A Resolution approving the appointment of Brian R. Platz as the Fire Chief for the City of North Liberty, Iowa. After discussion, the vote was: ayes – Wayson, Madsen, Sayre, Pollock, Hoffman; nays – none. Motion carried.

J & A Tap Revised Site Plan
Wheatley reported that Staff & Commission recommend approval of the application. Council discussed the application with Wheatley.

John & Amanda Hruby presented additional information and offered to answer questions.

Pollock moved, Sayre seconded to approve Resolution Number 2017-106, A Resolution approving the Revised Development Site Plan for J & A Tap, 440 North Dubuque Street, North Liberty, Iowa. After discussion, the vote was: ayes – Madsen, Wayson, Pollock, Sayre, Hoffman; nays – none. Motion carried.

Hoffman moved, Madsen seconded to approve Resolution Number 2017-108, A resolution approving Sanitary and Storm Sewer Easement and Sidewalk Easement Agreements between John Hruby and Amanda Lynne-Hruby, Owners of J&A Tap, and the City of North Liberty, Iowa. The vote was: ayes – Madsen, Wayson, Hoffman, Pollock, Sayre; nays – none. Motion carried.

Harvest Estates II, Part Four
Hoffman moved, Wayson seconded to approve Resolution Number 2017-107, A Resolution approving the Final Plat and accepting improvements for Harvest Estates II, Part Four, North Liberty, Iowa. The vote was: ayes – Pollock, Sayre, Hoffman, Wayson, Madsen; nays – none. Motion carried.

Investment Policy
Mulcahey presented information regarding the updated Investment Policy. Madsen moved, Pollock seconded to approve Resolution Number 2017-109, A Resolution approving the Investment Policy for the City of North Liberty, Iowa. The vote was: ayes – Sayre, Wayson, Hoffman, Pollock, Madsen; nays – none. Motion carried.

Waterway Agreement
Peterson presented information regarding the proposed agreement. Council discussed the agreement with staff. Wayson moved, Sayre seconded to approve Resolution Number 2017-110, A Resolution approving the Waterway Agreement between the City of North Liberty and Colony, Inc. that establishes the terms and conditions under which a new grass waterway will be constructed on Colony Inc.’s property. The vote was: ayes – Wayson, Sayre, Madsen, Pollock, Hoffman; nays – none. Motion carried.

Fats, Oil and Greases Ordinance Amendment
Wayson moved, Hoffman seconded to approve the second consideration of Ordinance Number 2017-10, an Ordinance amending Chapter 97 of the North Liberty Code of Ordinances amending Sections 97.03, 97.04, 97.08 and 97.09 to establish regulations for fats, oil and grease discharge. The vote was: ayes – Hoffman, Wayson, Madsen, Sayre, Pollock; nays – none. Motion carried.

Old Business
Councilor Pollock asked about the information in the Police Department monthly report regarding an officer being deployed for a year. She asked if the city plans to backfill the position. Heiar reported that he and Chief Venenga will be discussing soon. Councilor Pollock requested a more formal strategic planning process. She indicated that goal setting does not meet her request.

New Business
Councilor Wayson reported that Johnson County has a preapproved FEMA plan. He turned in his candidate application for the upcoming election. Councilor Sayre requested an update on the Transit Advisory Committee. Mayor Donahue will establish the process with Heiar and Wheatley. Councilor Pollock’s paperwork is in too.

Adjournment
Mayor Donahue adjourned the meeting at 7:15 p.m.