City Council minutes from November 14, 2017

Minutes
North Liberty City Council
November 14, 2017
Regular Session
City Council Chambers
1 Quail Creek Circle

Call to order
Mayor Terry Donahue called the November 14, 2017 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: Chris Hoffman, Sarah Madsen, Annie Pollock, Jim Sayre and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Derek Blackman, Nick Bergus, Brian Platz, Bill Schmooke, Jennifer Goings and other interested parties.

Approval of the Agenda
Hoffman moved, Pollock seconded to approve the agenda. The vote was all ayes. The agenda was approved.
Consent Agenda
Hoffman moved, Sayre seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on October 24, 2017; the attached list of Claims; the FY 2018 Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Depot; Pay Application Number 13 for the Phase 1 Water System Improvements Division 1 – Water Treatment Plant to Portzen Construction, Inc. in the amount of $1,006,130.71; Change Order Number 8 for the Phase 1 Water System Improvements Division 1 – Water Treatment Plant to Portzen Construction, Inc. in an increase of $4,026.00; Pay Application Number 9 for the North Liberty Road Improvements Project to Metro Pavers, Inc. in an amount of $5,890.04; Change Order Number 6 for the North Liberty Road Improvements Project to Metro Pavers, Inc. in an increase of $950.19; Pay Application Number 6 for the North Liberty Brine Facility to Garling Construction, Inc. in the amount of $127,424.69; Pay Application Number 26 for the Phase II WWTP Improvements Project to Tricon Construction Group in the amount of $20,370.39. The vote was all ayes. Consent Agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Dean Wheatley had no report, but offered to answer questions.

City Engineer Report
City Engineer Kevin Trom reported that the contractor on the water system improvements project is doing a good job on the ground storage reservoir and building. The water main project contractor has installed main from the well site on Zeller Street almost to Hills Bank. They will be boring under Ranshaw Way soon and moving on toward Parkview Court. Highway 965, Phase 3 check plans were submitted to IDOT with no comments received. The final city staff meeting was held last week. Staff continues to work on easements and acquisitions. The water maintenance and brine facility will be substantially complete soon. The project will be done about a month ahead of schedule. The trail network project will be bid in January. The Front Street project will be bid in February. The Kansas Avenue RISE project design work has started. Bidding will happen in April. Council discussed the report with staff. The Penn Street and Front Street project study will occur in January.

City Attorney Report
City Attorney Scott Peterson reported that a special meeting will be necessary to approve easements for the Highway 965, Phase 3 Project. He will be at a conference on Friday.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported that this is the time of year for reporting on the previous fiscal year, managing the current fiscal year and compiling the budget for the next fiscal year. Heiar reported that meetings with department heads will happen soon.

City Administrator Report
City Administrator Ryan Heiar reported on upcoming meeting dates. The budget goal setting session is November 29. He requested feedback be submitted regarding the goals by November 21. The second regularly scheduled meeting in December is on the 26th, a City holiday. Heiar and the Mayor are discussing whether the second meeting is necessary. On January 16, the Budget Work Session with Department Heads will begin at 5:30 p.m. Thursday, January 25 is the Council goal setting session with Jeff Schott. Heiar is requesting input for that meeting. West Bank is hosting a luncheon on November 21at South Slope. The Legislative Open House is scheduled for that day in Coralville. On Thursday and Friday of next week, city offices will be closed for the holiday. Council asked about the Veteran’s Day luncheon.

Mayor Report
Mayor Terry Donahue reported that the CIT meeting is tomorrow. The meeting is a work session with the Johnson County Board of Supervisors. Councilor Hoffman will be replacing Councilor Wayson on the MPOJC. Donahue updated Council on the I380 study and the commuter train study that the MPO will be discussing.
Fire Chief Swearing In
Mulcahey swore in the new Fire Chief, Brian Platz. Mayor Donahue recognized Interim Chief Bill Schmooke.

Highway 965, Phase 3
Madsen moved, Hoffman seconded to approve Resolution Number 2017-122, A Resolution approving the Warranty Deed from TwoPoint2, LLC to the City of North Liberty for the establishment of right-of-way. The vote was: ayes – Sayre, Madsen, Wayson, Pollock, Hoffman; nays – none. Motion carried.

Sayre moved, Madsen seconded to approve Resolution Number 2017-123, A Resolution approving the Warranty Deed from Joshua M. Figg, Brian R. Duffy, Ethan P. Valentine, Ann M. Valentine, Alissa J. Schwarz, Chelsea Bentley, Todd Alexander, Deborah K. McMann, Elisabeth A. Chretien, Julie R. Kinsinger, David A. Dahle, Gail M. Hirtz, Michael R. Hamm, and Lynn A. Burleson, III to the City of North Liberty for the establishment of right-of-way. After discussion, the vote was: ayes – Madsen, Wayson, Pollock, Hoffman, Sayre; nays – none. Motion carried.

FY 17 Annual Urban Renewal Report
Mulcahey summarized the Urban Renewal Report. Council discussed the report. Wayson moved, Hoffman seconded to approve the FY 17 Annual Urban Renewal Report. After discussion, the vote was ayes: Sayre, Madsen, Hoffman, Wayson, Pollock; nays – none. Motion carried. Report approved.

Speed Limit Resolution
The resolution was discussed with staff. Hoffman moved, Wayson seconded to approve Resolution Number 2017-125, A Resolution approving special speed limits in the City of North Liberty, Iowa. The vote was: ayes – Wayson, Sayre, Madsen, Hoffman, Pollock; nays – none. Motion carried.

Zoning Ordinance – Rental/Family
Wheatley presented background information on the necessary changes to the ordinance to comply with the state code that will go into effect in January. Council discussed the proposed amendment. Consensus was to move ahead with the proposed language at the next regularly scheduled meeting.

Farmer’s Market
Ryan Heiar and Nick Bergus presented information on the history of Farmer’s Market in North Liberty. Council discussed the Farmer’s Market. Consensus was to not take over the Farmer’s Market at this time.

Transit Commission
Mayor reported that the Transit Advisory Committee has requested to be formalized like other City Boards and Commissions. Council discussed the request. The consensus was to consider formalizing the committee in the future when transit is fully established. The committee will continue with monthly meetings, gathering information from a variety of sources and compiling information to make decisions on recommendations.

Streetlight Resolution
Heiar presented information regarding the streetlight addition along Dubuque Street. Council discussed the resolution. Pollock moved, Madsen seconded to approve Resolution Number 2017-126, A Resolution approving the addition of street lights according to the terms set forth in the existing street light contract. The vote was: ayes – Hoffman, Wayson, Madsen, Sayre, Pollock; nays – none. Motion carried.

Old Business
Councilor Pollock thanked staff and the community for Business Boom. She attended Trunk or Treat and Senior Dining to obtain idea on growing the program. She attended a job meeting last Thursday. Tonight, she attended an Elder Services fundraiser.

New Business
Councilor Wayson offered a shout out to Mary McCann regarding her email during the election. He really appreciated the email and thoughtfulness. Councilor Hoffman attended Pizza with Politicians at the Library. Hoffman offered feedback on the sustainability report.

Adjournment
Mayor Donahue adjourned the meeting at 8:16 p.m.