City Council minutes from November 28, 2017

Minutes (Not official until approved by the City Council)
North Liberty City Council
November 28, 2017
Regular Session
City Council Chambers
1 Quail Creek Circle

Call to order
Mayor Terry Donahue called the November 28, 2017 Regular Session of the North Liberty City Council to order. Councilors present: Chris Hoffman, Sarah Madsen, Annie Pollock, Jim Sayre, and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Derek Blackman, Chief Diane Venenga and other interested parties.
Approval of the Agenda
Hoffman moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.
Consent Agenda
Hoffman moved, Madsen seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on November 14, 2017; City Council Minutes from the Special Session on November 21, 2017; the attached list of Claims; October Revenues; October Treasurer Report; the Liquor License Application for The Depot North Liberty LLC, Class E Liquor License with Sunday Sales endorsement; Wastewater Treatment Plant Phase II Improvements, Change Order Number 15, Tricon Construction Group, $3,375.94; Phase I Water System Improvements Division II Water Mains, Pay Application Number 1, Ricklefs Excavating, LTD, $106,727.75; Phase I Water System Improvements Division III Well Construction and Rehabilitation, Pay Application Number 10, Gingerich Well & Pump Service, $56,637.12. The vote was all ayes. Consent agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Dean Wheatley reported that the City Hall plotter/scanner has been replaced with a printer. The existing scanner will be relocated to the building department for the department’s scanning needs.

City Engineer Report
City Engineer Kevin Trom reported that the Water System Project continues will construction at the water plant. The raw water main portion of the project has issues with some piping. The contractor is proceeding with other parts of the project. The overall project remains ahead of schedule. The Highway 965, Phase 3 Project still has not received IDOT comments on the check plan submittal. The project is on the February letting schedule. The Water Storage/Maintenance/Brine building is substantially complete. One change order for the project will coming soon. It is mostly minor items and should be under $5,000. Design work continues for the Front Street Project. The third review submittal is 75% complete. The submittal is due December 8. The Kansas Avenue RISE project staff review of design is on Friday. The project will be bid in April. Council discussed the report with Trom.

City Attorney Report
City Attorney Scott Peterson stated that he has nothing special to report to Council. Council discussed the Highway 965 project with Peterson.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported she has several agenda items on tonight so no specific report for Council.

City Administrator Report
City Administrator Ryan Heiar reported that the FY 19 Budget Goal Setting meeting is tomorrow night. The Police Station Project consultant was in town for a few days to meet with the Chief and staff. Officer Ben Campbell visited City Hall with Falco. Tomorrow is Falco’s first day on duty. Council discussed the report with Heiar.

Mayor Report
Mayor Terry Donahue reported that the MPOJC transportation train from North Liberty to downtown Iowa City project has not changed in regards to the costs. The report estimates 6,200 daily rides and the cost at $30 to 40 million from the southern city limit of North Liberty to Iowa City. The Mayor reported on an article in the Press Citizen regarding plans for the crisis intervention facility that reported that a draft agreement is already in the works.

Park Board Appointment
Mayor Donahue presented the appointment of Troy Carter to the Park Board. Hoffman moved, Pollock seconded to affirm the appointment of Troy Carter to the Park Board. The vote was: ayes – Pollock, Wayson, Madsen, Hoffman, Sayre; nays – none. Motion carried.

Special Emergency Response Team 28E
Chief Venenga presented information regarding the Special Emergency Response Team and the agreement. Council discussed the program with Chief. Madsen moved, Wayson seconded to approve Resolution Number 2017-130, A Resolution approving the 28E Agreement between Johnson County, the City of Coralville, Iowa and the City of North Liberty, Iowa for Tactical Team Training and Response. The vote was: ayes – Pollock, Sayre, Madsen, Hoffman, Wayson; nays – none. Motion carried.

FY 17 Annual Financial Report
Mulcahey presented information regarding this document. Pollock moved, Hoffman seconded to approve Resolution Number 2017-131, A Resolution approving the Annual Report for the Fiscal year ending June 30, 2017 for the City of North Liberty, Iowa. After discussion, the vote was: ayes – Wayson, Sayre, Pollock, Hoffman, Madsen; nays – none. Motion carried.

Annual Appropriations FY 19
Heiar presented information regarding the following resolutions regarding TIF rebates. Council discussed the resolutions with staff. Hoffman moved, Sayre seconded to approve Resolution Number 2017-132, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Heartland Express). The vote was: ayes – Wayson, Sayre, Madsen, Pollock, Hoffman; nays – none. Motion carried.

Wayson moved, Madsen seconded to approve Resolution Number 2017-133, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (University of Iowa Community Credit Union). After discussion, the vote was: ayes – Madsen, Sayre, Pollock, Wayson, Hoffman; nays – none. Motion carried.

Hoffman moved, Sayre seconded to approve Resolution Number 2017-134, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (A & M Development). The vote was: ayes – Wayson, Pollock, Sayre, Hoffman, Madsen; nays – none. Motion carried.

Hoffman moved, Wayson seconded to approve Resolution Number 2017-135, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Spotix, Inc.). The vote was: ayes – Madsen, Wayson, Pollock, Hoffman, Sayre; nays – none. Motion carried.

Wayson moved, Hoffman seconded to approve Resolution Number 2017-136. A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Corridor Media Properties, LLC). The vote was: ayes – Hoffman, Pollock, Madsen, Sayre, Wayson; nays – none. Motion carried.

FY 19 Annual Urban Renewal Funds Certification
Mulcahey presented information regarding the Urban Renewal request. Sayre moved, Wayson seconded to approve the Annual Urban Renewal funds request. The vote was all ayes. Motion carried.

Zoning Ordinance – Rental/Family
At 7:01 p.m., the Mayor opened the public hearing on proposed ordinance amendments. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Madsen seconded to approve the first consideration Ordinance Number 2017-11, An Ordinance amending Chapters 167, 168, and 169 of the North Liberty Code of Ordinances by amending definitions in the zoning code for consistency with State law regarding rental properties. After discussion, the vote was: ayes – Madsen, Pollock, Hoffman, Sayre, Wayson; nays – none. Motion carried.
Living Word Church
At 7:22 p.m., the Mayor opened the public hearing regarding rezoning of property from I-1 (Industrial) to C-2-A (Commercial). No oral or written comments were received. The public hearing was closed.

Pollock moved, Hoffman seconded to approve the first consideration of Ordinance Number 2017-12, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by FIJC, LLC located in North Liberty, Iowa to those set forth in the Municipal Code for the C-2-A Commercial Zoning District. After discussion, the vote was: ayes – Wayson, Pollock, Sayre, Madsen, Hoffman; nays – none. Motion carried.

Utility Connection Agreement
Peterson presented information regarding the agreement. Council discussed the agreement. Wayson moved, Madsen seconded to approve Resolution Number 2017-137, A Resolution approving the Utility Connection Agreement between JT Properties, LLC and the City of North Liberty, Iowa regarding extension of the deadline for connection to the City’s public water and sewer systems. The vote was: ayes – Hoffman, Madsen, Sayre, Wayson, Pollock; nays – none. Motion carried.

Old Business
Councilor Pollock reported that lots of new restaurants have opened in the last month. Councilor Hoffman reported that the CVB annual luncheon is December 12. He is finishing up his term as chair of the JECC committee. JECC is proposing a static budget request for FY 19.

New Business
Mayor discussed the second meeting in December. Two councilors will not be available on December 26. The plan is to move the second meeting tentatively to December 21. Councilor Pollock reported on holiday events and welcomed Troy Carter to the Parks and Rec Commission.

Adjournment
At 7:31 p.m., Mayor Donahue adjourned the meeting.