City Council minutes from December 12, 2017

North Liberty City Council
December 12, 2017
Regular Session
City Council Chambers
1 Quail Creek Circle

Call to order
Mayor Terry Donahue called the December 12, 2017 Regular Session of the North Liberty City Council to order at 6:31 p.m. Councilors present: Chris Hoffman, Annie Pollock, and Brian Wayson; absent – Sarah Madsen and Jim Sayre.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Evan Runkle, Jennifer Goings, Drew Lammers, Josh McKnight and other interested parties.

Approval of the Agenda
Hoffman moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda
Hoffman moved, Wayson seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on November 28, 2017; City Council Minutes from the Special Session-Budget Goal Setting on November 29, 2017; the attached list of Claims; the Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Johncy’s Liquor Store, Inc.; the Liquor License Application for Johncy’s Liquor Store, Inc., Class E Liquor License with Sunday Sales endorsement; the Liquor License Renewal for Café Muse, Class C Liquor License with Sunday Sales and Outdoor Service endorsements; Pay Application Number 14 for the Phase I Water System Improvements to Portzen Construction in the amount of $1,080,470.90; Change Order Number 9 for the Phase I Water System Improvements to Portzen Construction in the amount of $5,385.00; Change Order Number 1 for the Brine & Water Storage Building to Garling Construction in the amount of $3,647.45; and Pay Application Number 27 for the Phase II WWTP Improvements to Tricon Construction Group in the amount of $3,760.26. The vote was all ayes. Consent agenda approved.

Public Comment
Andrew Brown, Molly Drive, asked about the possibility of a firework ban discussion. Heiar responded that sales are allowed, but use is not.

City Planner Report
City Planner Dean Wheatley reported on the ICCSD has hired a third-party firm to evaluate population forecasting for future school planning.

City Engineer Report
City Engineer Kevin Trom reported on the progress of the water plant construction. The raw water main contractor is still moving along. The contractor has installed a long run under the railroad and is currently installing on the north side of Zeller. Comments were received and responded to for the Highway 965, Phase 3 project. The final plans for the trail network updates will be presented to staff before the holiday. The Front Street design work has started. Council discussed the report with Trom.

City Attorney Report
City Attorney Scott Peterson reported on Forevergreen Road project, the land swap and other project updates. Council discussed the speed limit on North Liberty Road with staff.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey provided a Ranshaw Project update. Council discussed the report with Mulcahey.

City Administrator Report
City Administrator Ryan Heiar reported on the Ranshaw Way/Coral Ridge project regarding cost estimates increasing. Heiar reported on the video of project for Ranshaw Way. Council’s goal setting lists are due tomorrow. The second Council meeting of December will be December 21 at 6:30 p.m. with a brief agenda.

Mayor Report
Mayor Terry Donahue reported on the ICCVB banquet. Nick Bergus received the Bravo award. Donahue offered an update on the Emergency Management meeting.

Alliant Energy Presentation
Josh McKnight, Alliant Energy, provided an update to Council on Alliant’s year.

Swearing in of newly elected and reelected officials
Mulcahey swore in newly elected Councilor Jennifer Goings, reelected Councilor Annie Pollock and reelected Mayor Terry Donahue. Mayor Donahue thanked outgoing Councilor Brian Wayson for his service to the City of North Liberty.

Wastewater Superintendent Appointment
Heiar presented information on the appointment of Drew Lammers. Hoffman moved, Pollock seconded to approve the appointment of Drew Lammers as the Wastewater Superintendent. After discussion, the vote was all ayes. Motion carried.

Zoning Ordinance – Rental/Family
At 7:00 p.m., Mayor Donahue opened the Public Hearing on proposed ordinance amendment. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Wayson seconded to approve the second consideration Ordinance Number 2017-11, An Ordinance amending various sections of Chapters 165 to 173 of the North Liberty Code of Ordinances to implement changes related to limiting the number of adults permitted to inhabit any rental dwelling unit. After discussion, the vote was: ayes – Wayson, Pollock, Hoffman; nays – none. Motion carried.

Living Word Church
Wayson moved, Hoffman seconded to approve the second consideration of Ordinance Number 2017-12, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by FIJC, LLC located in North Liberty, Iowa to those set forth in the Municipal Code for the C-2-A Commercial Zoning District. The vote was: ayes – Wayson, Hoffman, Pollock; nays – none. Motion carried.

Iowa Income Offset Program
Mulcahey presented information on the program. Pollock moved, Hoffman seconded to approve Resolution Number 2017-138, A Resolution approving the Memorandum of Understanding between the Iowa Department of Administrative Services State Accounting Enterprise and the City of North Liberty, Iowa for participation in the Income Offset Program. After discussion, the vote was: ayes – Hoffman, Wayson, Pollock; nays -none. Motion carried.

Hoffman moved, Wayson seconded to approve Resolution Number 2017-139, A Resolution approving the Income Offset Program Appeals Process. The vote was: ayes –Wayson, Pollock, Hoffman; nays – none. Motion carried.

Forevergreen Road Project
Heiar presented information regarding this agreement. Wayson moved, Hoffman seconded to approve Resolution Number 2017-140, A Resolution approving the Purchase Agreement for the Forevergreen Road Project (Project: IMN-380-6(344)2—OE-52). The vote was: ayes – Pollock, Wayson, Hoffman; nays – none. Motion carried.

Alliant Easement
Hoffman moved, Pollock seconded to approve Resolution Number 2017-141, A Resolution approving the Underground Electric Line Easement Agreement between Interstate Power and Light Company and the City of North Liberty, Iowa. The vote was: ayes – Pollock, Hoffman, Wayson; nays – none. Motion carried.

Mickelson First Addition
Hoffman moved, Pollock seconded to approve Resolution Number 2017-142, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Hodge Construction Company that establishes the terms and conditions under which stormwater management facilities will be maintained in Mickelson First Addition in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Pollock, Hoffman, Wayson; nays – none. Motion carried.

Crisis Intervention Training
Mayor Donahue led the discussion regarding Crisis Intervention Training facility and programming. The consensus of the Council was that the program is a good concept, but more information is needed, particularly financially, before committing City funds for construction and/or operations.

Old Business
Councilor Pollock reported on Breakfast with Santa; the Kiwanis ginger bread house event, Nick Bergus receiving Bravo award; Councilor Hoffman for serving on the CVB board; and Heiar presenting at CLP government day. She attended the Livable Communities board.

New Business
Councilor Wayson reported on the Emergency Management budget proposal being fairly flat.

Adjournment
At 7:32 p.m., Mayor Donahue adjourned the meeting.