Posts in Boards and Commissions
NORTH LIBERTY PLANNING COMMISSION
MEETING NOTICE AND AGENDA
February 7, 2012, 6:30 PM
(PDF packet: Complete PZ Packet 2-7-2012)
1. ROLL CALL
2. AGENDA APPROVAL
3. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
4. CONDITIONAL USE: Request of Thomas Connolly to approve a request for outside eating at Stonebridge Promenade, located at the northwest corner of Cherry Street and Highway 965, for the Bluebird Cafe.
(Legal: Lot 15, Liberty Centre Part 1)
a. Staff Presentation
b. Applicants Presentation
c. Public Comments
d. Questions and Comments
e. Recommendation to Board of Adjustment
5. APPROVAL OF PREVIOUS MINUTES
6. OLD BUSINESS
7. NEW BUSINESS
8. CASES UNDER DEVELOPMENT
9. ADJOURNMENT
North Liberty Telecommunications Commission
Meeting Agenda
Monday, February 6, 2012
6:00 PM Regular Session
City Council Chambers, 1 Quail Creek Circle
(PDF version of packet: January NLTC packet for February 12 meeting)
Call to order.
Roll call.
1. Public comment, items not on the agenda.
2. Mediacom update
3. South Slope update.
4. Franchise and community partnership agreements update.
5. Commissioners’ comments.
6. Telecommunications staff report.
7. Last meeting of commissioner Denise Schechinger
8. Approval of most recent meeting minutes.
9. Determine next meeting date: May 7, 2012
Adjourn.
North Liberty Planning Commission
Minutes
January 3, 2012
Roll Call.
At 6:30 p.m., Chairman Mausser called the January 3, 2012 Regular Session of the North Liberty Planning Commission to order. Commission members present: Anderson, Covert, Detlefsen, Haack, Mausser, Moore; absent – Frost.
Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley,
Erika Harper Carter Kurdlre, Brian Wayson, Tom Salm, Duane Musser, Dan Sweeting and other interested parties.
Agenda Approval.
Moore moved, Haack seconded to approve the agenda. The vote was: ayes – Mausser, Haack, Detlefsen, Covert, Moore, Anderson; nays – none; absent – Frost. Motion carried.
Public Comment On Items Not On The Agenda.
No public comment was offered.
Hidden Meadows Residential Site Plan.
Wheatley presented the request of Midwest Home Builders to approve a site plan for multifamily development on property located at the east end of existing Copeland Lane, east of Dubuque Street and north of Penn Street. Staff recommends approval with the following condition:
Prior to City Council action, enhance the design of the 4-plexes to include features such as building offsets, more pedestrian-scaled and private entrances, end wall windows, additional roof breaks, and different roof styles.
Duane Musser and Dan Sweeting made the Applicant’s Presentation. The developer offered to make improvements to the buildings as requested by the Commission prior to Council.
No public comments were offered relating to this item.
The Commission discussed the design of the buildings and offered suggestions. Moore moved, Haack seconded to recommend approval of the Residential Site Plan for Hidden Meadows Subdivision with the following conditions:
Addition of awning windows on ends, dormers on rear of buildings, and shutters on operating windows
The vote was: ayes – Haack, Detlefsen, Covert, Moore, Anderson, Mausser; nays – none; absent – Frost. Motion carried.
Liberty Medical and Commerce – Part Three Final Plat.
Wheatley presented the request of Dean R. Moore to approve a 4-lot final plat, Liberty Medical and Commerce – Part Three, for property generally located south of Penn Street and east of Cameron Way. Staff recommends approval.
Musser made the Applicant’s Presentation for the final plat. Applicant is looking at installing the public improvements as soon as possible due to interest in the property. No public comments were offered.
Moore moved, Detlefsen seconded to recommend approval of the Final Plat for Liberty Medical and Commerce – Part Three with no conditions. The vote was: ayes –Detlefsen, Covert, Moore, Anderson, Mausser, Haack; nays – none; absent – Frost. Motion carried.
Approval of Previous Minutes.
Haack moved, Anderson seconded to approve the minutes of the December 6, 2011 Regular Session of the North Liberty Planning Commission. All ayes. Motion carried.
Old Business.
Wheatley updated the Commission on Casey’s site plan. Additional materials were received today. In the preliminary review, it appears to be a substantially different design with features that more closely resemble the Veatch development.
New Business.
No new business or cases under development were presented.
Adjournment.
At 6:50 p.m., Haack moved, Moore seconded to adjourn. All ayes. Meeting adjourned.
North Liberty Telecommunications Commission
Meeting Minutes
November 7, 2011
Attendance:Joseph Wagner, Denise Schechinger, Valerie Hoffman, Brandon Underwood and Katie Colony
Also Present: Telecommunications Director Cheryl Caplinger, Production Coordinator Nick Bergus andPromotion Producer Erika Harper
Hoffmancalled the meeting to order at 6:00 pm.
Comments from the public.None
Mediacom Update.
Lee Grassley was absent from the meeting. There was no update except the information provided in the packet.
South Slope Update.
Dan Swick and Sean Maher were in attendance to represent South Slope. Maher said the MLB channel has been launched. There have been a few other programming changes which were included in the packet. Maher let us know the Business High Speed Plan started last week. And Maher said that drop crews were currently working on Forever Green Rd and 12th Ave followed by cleanup crews.
Franchise and Community Partnership Agreements Discussion
Caplinger said that the community partnership agreements such as Prime Time, live stream from the NLTV office and franchise payments are under discussion. The City Attorney and the City Administrator are now involved and Caplinger said that they hope to come back by spring time with an agreement. Hoffman wanted to know what is your basis. Caplinger said the franchise agreement is the basis regarding the quarterly payments, the way the signal goes out and NLTV’s lineup. Caplinger stated that South Slope moved us to channel 268. There has been a public service announcement to let South Slope customers know about this. Hoffman asked if Caplinger found out what other communities have done regarding the franchise agreement. Caplinger said that the City Attorney is looking into that. Caplinger, the City Attorney and the City Administrator are going to meet after Thanksgiving to discuss and then they will be meeting with South Slope after New Year’s.
Commissioners’ comments.
Hoffman reminded everyone that elections were tomorrow and to remember to vote.
Telecommunications staff report.
Caplinger thanked South Slope who was going to be installing the Business Package which will be faster and has a stronger signal. Caplinger said that there was a lot going on this month and thru the end of the year.
a. Council Chambers Relocation
Caplinger then handed it over to Nick Bergus because he and Erika Harper worked on the new Council Chambers. Bergus said that there were lots of problems with the old facility that they learned from. There are microphones in the back for the audience in case someone who is speaking doesn’t come up to the lectern. Bergus said they’re also speakers in the ceiling for the audience to hear the councilors easier. Their intention was to eliminate paper as much as possible which the iPads help with. Bergus said that there was also a computer in the lectern so people can bring in PowerPoint presentations or maps or whatever else was needed. They plan on being in the current Chambers for six to ten years so they wanted to make sure it was done right. Bergus also stated that due to the extra room they are able to fit more people up front. Caplinger said that we are one of the first to make some of these changes and that the Board of Supervisors is also looking into the iPads. Caplinger also said that Bergus and Harper wrote an article for a trade magazine that will provide more information for other cities and counties. Wagner wanted to know what other North Liberty committees thought, ones who had to make or take more notes. Caplinger said that notepads are still used by some, some write on the iPad or some use a keypad. People are figuring out what works best for them and she is still working through a lot of questions from the users.
b. Channel Move
Caplinger wanted to remind everyone that South Slope moved NLTV to channel 268 and they are still on channel 5 through Mediacom. Wagner asked if this channel was offered to everyone or if it was on a special tier or package. Caplinger said it was offered to everyone and Swick stated that was correct also.
Approval of August 1st, 2011 meeting minutes.
Wagner moved to approve the minutes from August, Colony seconded. Motion passed with all in favor.
Determine Next Possible Meeting Date.
The next meeting is scheduled for Monday, February 6th, 2012.
Colony moved, seconded by Wagner to adjourn the meeting at 6:15 pm. Motion passed with all in favor.
Respectfully submitted,
Denise Schechinger, Secretary
North Liberty Parks & Recreation Committee Meeting
Thursday, February 2, 2012
Proposal of Agenda
(PDF version of the packet: Rec Packet 2_2_2012)
NEW BUSINESS:
1. Approve minutes from meeting (s) of: Minutes from January meeting.
2. Public Comments/Concerns: Open to public for comments and concerns;
5 minutes per person time limit.
3. Dog Park: Citizen request to be placed on March’s monthly meeting and presentation.
Initial discussion would include land/location; amenities, costs/funding, etc….
Key question is priority & effects on existing CIP projects.
4. Building & Grounds Report: See Guy’s monthly report.
5. Upcoming Events: Boy Scout Chili Supper February 4
Sundown Ski Trip February 10
2012 Chicago Auto Show February 16
NCJH Ski Trip February 20
6. Other Issues/Concerns: Any new issues not on the agenda?
OLD BUSINESS:
1. Recreation Monthly Report: Report included in packet summarizing the past month.
2. Monthly Budget Reports: Request for monthly budget revenue & expenditure reports.
3. Other Issues/Concerns: Any old issues not on the agenda?
CONCLUSION:
1. Next Meeting Thursday, March 1, 2012 at 7:00PM
Location: City Council Chambers at 1 Quail Creek Circle
2. Adjourn
AGENDA
North Liberty City Council
January 31, 2012
Special Work Session
4:30 p.m.
City Council Chambers
(Entire PDF packet: council-budget fy13 #2 013112)
1. Call to order.
2. Roll call.
3. Approval of the Agenda.
4. Budget Presentation – FY 2013, Part 2.
a. Capital Projects
b. ICAD Contribution
c. FY 13 Wages for Nonunionized Staff — Strategy Relating to Employment Conditions of City Employees.
1. Possible closed session pursuant to Iowa Code Section 21.9 to discuss strategy relating to employment conditions of City employees.
d. Animal Shelter
5. Adjourn.
Minutes
North Liberty City Council
January 23, 2012
Regular Session
Call to order.
At 6:30 p.m., Mayor Salm called the January 23, 2012 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Hoffman, Kuhl, Wayson; absent – Donahue
Others present: Ryan Heiar, Tracey Mulcahey, Dean Wheatley, Kevin Trom, Erika Harper and other interested parties.
Approval of the Agenda.
Kuhl moved, Hoffman seconded to approve the agenda. The vote was: ayes – Kuhl, Wayson, Hoffman, Chipman; nays – none; absent – Donahue. Motion carried.
Consent Agenda.
Kuhl moved, Chipman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on January 10, 2012; City Council Minutes from the Special Session on January 17, 2012; the attached list of Claims; December Revenues; Liquor License Renewal for Panchero’s-Class B-Beer with Wine and Sunday Sales endorsement; and the Jones Boulevard Project Change Order Number 7 for Horsfield Construction, Inc. in the amount of ($285.00). The vote was: ayes – Wayson, Hoffman, Chipman, Kuhl; nays –none; absent – Donahue. Motion carried.
Public Comment.
No public comment was offered.
City Engineer Report
City Engineer Kevin Trom reported that staff has received the draft Kansas Avenue speed study from the MPO of Johnson County. The preconstruction meeting for the Streets and Maintenance Facility project will be held next week. Trom met with the new city inspector, Bill Minor in preparation for spring construction projects.
City Administrator Report.
City Administrator Heiar reported that a local small business owner is seeking assistance in the demolition of the property to be purchased. Heiar stated that this is an example of a good opportunity for redevelopment. He will be presenting an agreement with the business owner for Council action. Council discussed the proposed project.
Heiar reported that a reporter called today who is doing a story on a potential dog park in North Liberty. The advocacy group was advised to bring the issue to the Park Board. The Park Board will bring the issue to the City Council.
Heiar reminded Council that the Chamber’s Annual Banquet is February 2. The City has a table. From February 6 – 8, the Mayor and City Administrator will be in Washington DC for the Chamber trip. Projects that will be focused on include the Highway 965 project and interchange improvements on Penn Street. There will be some conversation about the Forevergreen Road interchange, too.
The Council’s goal setting session with Jeff Schott is scheduled for February 13. On January 24, Councilor Kuhl and Heiar will be attending the Iowa League of Cities’ Legislative Day on January 24.
Library Expansion Project.
Dwight Dobberstein from Neumann Monson presented the proposed Library Addition. Council discussed the proposed plan with the architect.
Hunting in the City limits.
Heiar summarized the change in the City code relating to discharging firearms as it relates to hunting in the city limits. Harold Cameron presented information regarding hunting on his property in the city limits. Council discussed allowing hunting vs. culling the population. Council would like additional information from IDNR before moving forward.
Sign Ordinance Amendment.
Hoffman moved, Wayson seconded to approve the third consideration and adoption of Ordinance 11-18, An Ordinance amending the Code of Ordinances of the City of North Liberty, Iowa, 2011, by amending the Chapter pertaining to Sign Regulations. After discussion, the vote was: ayes – Hoffman, Chipman, Kuhl, Wayson; nays – none; absent – Donahue. Motion carried.
Urban Renewal Plan Amendment.
At 7:14 p.m., Mayor Salm opened the Public Hearing regarding the Urban Renewal Plan amendment. No oral or written comments were received. The public hearing was closed.
Hoffman moved, Chipman seconded to approve Resolution Number 12-04, A Resolution to approve an Urban Renewal Plan Amendment for the North Liberty Urban Renewal Area. After discussion, the vote was: ayes –Chipman, Kuhl, Wayson, Hoffman; nays – none; absent – Donahue. Motion carried.
Hidden Meadows Development.
Wheatley presented the Staff and Planning Commission recommendations. Staff recommended approval with conditions. The Commission recommended approval.
Duane Musser, MMS Consultants, and Dan Sweeting, Midwest Home Builders, Inc. made the applicant presentation. Wheatley stated that the council packet does not have the latest version of the storm water plan included. The correct plans will be the approved, final copies. Sweeting presented the plan for additional accommodations to the existing section of Copeland Meadows.
Hoffman moved, Wayson seconded to approve Resolution Number 12-06, A Resolution approving the Storm Water Management Facility Maintenance Agreement and Easement between the City of North Liberty and Midwest Home Builders, Inc., that establishes the terms and conditions under which storm water management facilities will be maintained in Hidden Meadows in the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Kuhl, Wayson, Chipman; nays – none; absent – Donahue. Motion carried.
Chipman moved, Wayson seconded to approve Resolution Number 12-07, A Resolution approving the Developer’s Agreement between the City of North Liberty and Midwest Home Builders, Inc. that establishes the terms and conditions under which Hidden Meadows will be developed in the City of North Liberty, Iowa. The vote was: ayes – Kuhl, Wayson, Hoffman, Chipman; nays –none; absent – Donahue. Motion carried.
Hoffman moved, Kuhl seconded to approve Resolution Number 12-08, A Resolution approving the Preliminary and Final Plat of Hidden Meadows, North Liberty, Iowa. The vote was: ayes – Wayson, Hoffman, Chipman, Kuhl; nays –none; absent – Donahue. Motion carried.
Chipman moved, Wayson seconded to approve Resolution Number 12-09, A Resolution approving the Residential Development Site Plan for Lot 1, Hidden Meadows Subdivision, North Liberty, Iowa. The vote was: ayes – Hoffman, Chipman, Kuhl, Wayson; nays – none; absent – Donahue,. Motion carried.
Road Use Tax Bond Proceedings.
Kuhl moved, Hoffman seconded to approve Resolution Number 12-10, A Resolution setting the date for the sale of the Road Use Tax Revenue Bonds, Series 2012A, and authorizing the use of a preliminary official statement in connection therewith. The vote was: ayes –Chipman, Kuhl, Wayson, Hoffman; nays – none; absent – Donahue. Motion carried.
Alliant Agreement.
Kuhl moved, Wayson seconded to approve Resolution Number 12-11, A Resolution approving the Staging Area Lease between the City of North Liberty and Interstate Power and Light Company that establishes the terms and conditions under which property will be leased in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Chipman, Kuhl, Wayson, Hoffman; nays – none; absent – Donahue. Motion carried.
Assessment Resolution.
Hoffman moved, Wayson seconded to approve Resolution Number 12-12, A Resolution authorizing the assessment of delinquent amounts owed to the city of North Liberty, Iowa, to individual property taxes. After discussion, the vote was: ayes – Kuhl, Wayson, Hoffman, Chipman; nays – none; absent – Donahue. Motion carried.
Officer Training Reimbursement Agreement.
Kuhl moved, Chipman seconded to approve Resolution Number 12-13, A Resolution approving the Officer Training Reimbursement Agreement between the City of North Liberty and Cody Jacobsen that establishes the terms and conditions under which Police Officer Training will occur. After discussion, the vote was: ayes – Wayson, Hoffman, Chipman, Kuhl; nays – none; absent – Donahue. Motion carried.
New Business.
Councilor Kuhl reported that in the most recent Cityscape magazine there was an article on the forms of government and rules of council. He requested that City Attorney Peterson review to see if anything relevant is in the article for North Liberty’s Council rules.
Councilor Kuhl reported that the MPO of Johnson County is meeting 4 p.m. on Wednesday. He requested that all attend the 5 p.m. presentation regarding the proposed animal shelter.
Adjournment.
At 7:36 p.m., Wayson moved, Kuhl seconded to adjourn. All ayes. Meeting adjourned.
AGENDA
North Liberty City Council
Monday, January 23, 2012
Regular Session
6:30 p.m.
City Council Chambers
(Complete packet as PDF: 01-23-12 Council Packet v2)
1. Call to order.
2. Roll call.
3. Approval of the Agenda. (PDF version: Agenda 01-23-12)
4. Consent Agenda. (PDF version: Consent Agenda 01-23-12)
A. City Council Minutes. Regular Session. January 10, 2012.
B. City Council Minutes. Special Session. January 17, 2012.
C. Claims.
D. December Revenues.
E. Liquor License Renewal. Panchero’s-Class B-Beer-wine-Sunday Sales.
F. Jones Boulevard Project. Horsfield Construction, Inc. Change Order Number 7, ($285.00).
5. Public Comment.
6. City Engineer Report
7. City Administrator Report. (PDF version: City Administrator Memo 01-23-12)
8. Mayor Report.
9. Library Expansion Project. (PDF version: Library Expansion Project 01-23-12)
A. Presentation from Neumann Monson
10. Hunting in the City limits. (PDF version: hunting)
11. Sign Ordinance Amendment. (PDF version: Sign Ordinance Amendment 01-23-12)
A. Third consideration and adoption of Ordinance 11-18, An Ordinance amending the Code of Ordinances of the City of North Liberty, Iowa, 2011, by amending the Chapter pertaining to Sign Regulations.
12. Urban Renewal Plan Amendment. (PDF version: Urban Renewal Plan 01-23-12)
A. Public Hearing regarding the Urban Renewal Plan amendment.
B. Resolution Number 12-04, A Resolution to approve an Urban Renewal Plan Amendment for the North Liberty Urban Renewal Area.
13. Hidden Meadows Development. (PDF version – note large file size: Hidden Meadows resized 01-23-12)
A. Staff/Commission recommendations.
B. Applicant Presentation.
C. Resolution Number 12-06, A Resolution approving the Storm Water Management Facility Maintenance Agreement and Easement between the City of North Liberty and Midwest Home Builders, Inc., that establishes the terms and conditions under which storm water management facilities will be maintained in Hidden Meadows in the City of North Liberty, Iowa.
D. Resolution Number 12-07, A Resolution approving the Developer’s Agreement between the City of North Liberty and Midwest Home Builders, Inc. that establishes the terms and conditions under which Hidden Meadows will be developed in the City of North Liberty, Iowa.
E. Resolution Number 12-08, A Resolution approving the Preliminary and Final Plat of Hidden Meadows, North Liberty, Iowa.
F. Resolution Number 12-09, A Resolution approving the Residential Development Site Plan for Lot 1, Hidden Meadows Subdivision, North Liberty, Iowa.
14. Road Use Tax Bond Proceedings. (PDF version: Road Use Tax 01-23-12)
A. Resolution Number 12-10, A Resolution….
15. Alliant Agreement. (PDF version: Alliant Energy 01-23-12)
A. Resolution Number 12-11, A Resolution approving the Staging Area Lease between the City of North Liberty and Interstate Power and Light Company that establishes the terms and conditions under which property will be leased in the City of North Liberty, Iowa.
16. Assessment Resolution.
A. Resolution Number 12-12, A Resolution authorizing the assessment of delinquent amounts owed to the city of North Liberty, Iowa, to individual property taxes.
17. Officer Training Reimbursement Agreement. (PDF version: Officer Training Reimbursement 01-23-12)
18. Resolution Number 12-13, A Resolution approving the Officer Training Reimbursement Agreement between the City of North Liberty and Cody Jacobsen that establishes the terms and conditions under which Police Officer Training will occur.
19. Old Business.
20. New Business.
21. Adjournment.
Minutes
North Liberty City Council
January 17, 2012
Special Work Session
Call to order.
At 4:30 p.m., Mayor Salm called the January 17, 2012 Special Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Kuhl, Wayson; absent – Hoffman.
Others present: Ryan Heiar, Tracey Mulcahey, Dave Ramsey, Eric Vandewater, Tom Palmer, Greg Metternich, Debra Hilton, Shelly Simpson, Guy Goldsmith, Dean Wheatley, Cheryle Caplinger, Scott Peterson, Erika Harper, Jennie Garner, Kevin Trom, Diane Venenga, Don Colony and other interested parties.
Approval of the Agenda.
Kuhl moved, Chipman seconded to approve the agenda. The vote was: ayes – Donahue, Kuhl, Wayson, Chipman; nays – none; absent – Hoffman. Motion carried.
Budget Presentation – FY 2013.
City Administrator Heiar presented the plan for the presentation for the meeting. Councilor Kuhl thanked Heiar for inviting department heads here. Council discussed salaries. Heiar stated that the numbers are simply placeholders until a better number can be determined.
General Fund
The Public Works budget was presented with no proposed amendments from FY 12. Council had no questions or comments.
The Health and Social Services budget was presented with no proposed changes from the FY 12 budget. Council had no questions or comments.
The Culture and Recreation budget includes the Library, Parks, Recreation, Community Center, Cemetery and Aquatic budgets.
The Library is requesting to add an additional part time page to the Library staff. With the new addition, five part time pages will be requested.
The Parks Department is requesting additional summer help for the landscaping in intersections on Highway 965. Staff has looked at contracting these services out and found it more cost effective to do it in house. Two equipment purchases have been requested, snow removal equipment replacement and a large area mower.
The Recreation Department is requesting funds for duct cleaning, cardio equipment updates, replacement of aging BASP van and a phase of the replacement of meeting room tables and chairs. The department investigated leasing of new cardio equipment. The cost to buy outright was more cost effective than leasing. The City would have a contract for maintenance in either situation.
Councilor Hoffman arrived at 4:45 p.m.
The Community Center budget is for building maintenance contracts. No change is proposed to the Cemetery budget.
The proposed Aquatic Center budget allocates funds for an ultraviolet unit for the indoor pool, repainting walls of the indoor pool, and repainting of the outdoor slide.
Council discussed the proposed budgets with staff. No changes were proposed.
The Public Safety budget includes Police, Emergency Management, Building Safety, Fire, and Animal Control.
The Police Department budget proposes one new police officer, replacing an aging squad car, replacing both furnaces, software licensing, and radio repair and parts cost. There is no change to Emergency Management or Building Safety.
The Fire Department budget has many capital projects proposed for FY 13. These projects, SCBA, training pad, new fire engine, and an ATV, are to be funded with capital reserves. The exhaust removal system, estimated at $50,000 is not included in the budget. The Fire Department management team is proposing to seek grants to fund the system.
The Animal Control budget has increased by $20,000 due to the unknowns in the way animal control is handled by Iowa City.
Council discussed the proposed budgets. A canopy was proposed to be added to the Police Department’s budget to provide cover for cars. The Police Department replacement factor worksheet was discussed at length. The Fire Department budget was discussed in detail. Councilor Hoffman requested the fund balance on the Fire Capital fund. Heiar provided. Councilor Kuhl wants the exhaust system included in the budget with or without grant funds. The system was discussed in detail. Council discussed the proposed SCBA and ATV purchases. Council discussed the proposed replacement of Fire Engine number 112. The truck is 20 years old. New model will have safety upgrades for better operation.
Council discussed the proposed amendment to the Animal Control budget.
The Community and Economic Development budget includes Planning and Zoning, Economic Development, and Telecommunications.
ICAD is requesting $50,000 for the next four fiscal years. There will be more discussion on this at the next budget meeting.
The Planning and Zoning budget is not significantly different. The Telecommunications budget includes $5,000 for equipment upgrades and/or replacement.
Council discussed the proposed budgets.
The General Government budget includes Mayor and Council, General Administration, Legal, and Personnel budgets.
Heiar stated that there are no significant changes to any of the budgets other than Legal. The City Attorney position is proposed to go to a full time position from the three quarters position.
Councilor Kuhl asked about the potential to bring a City Engineer on staff. Heiar reported that working with a private company brings so many other tools, including other expertise, equipment and software. Kuhl cited Coralville as an example of City Engineer on staff. Heiar stated that Coralville still contracts much of their engineering work out.
Council discussed the proposed change in the City Attorney position. No changes were proposed.
The Water Budget was presented. A 12% rate increase is proposed. The costs of the ASR well in electricity and the additional testing costs due to population level are resulting in significant additional operational costs. Council discussed the proposed capital projects. Rate structure was discussed.
The FY 13 Wastewater Budget was proposed. An 8% increase is recommended. The requested additional employee has been postponed to FY 14. The budget includes a fork lift, a storage building and set aside for membrane train replacement.
Heiar presented the proposed Road Use Tax budget. Staff has increased the revenue projects in the Road Use Tax fund. Projects proposed include replacing the ditch mower, electric gate on the south side of the facility, and an overlay on North Dubuque Street. Council discussed debt service and funding of the maintenance facility. Councilor Kuhl is anxious to get the electrical system completed.
The Storm Water Budget for FY 13 includes the purchase of a leaf vacuum machine. North Liberty is an MS-4 community resulting in additional regulations. The City may consider a rate increase in the future. Council discussed the storm water budget.
General fund revenues were presented and discussed. North Liberty had an 11% growth in valuation. Councilor Kuhl stated he is satisfied with the budget.
The next budget meeting is proposed for January 31. At that meeting the Hotel/Motel tax expenditures, Capital projects and Wages/Benefits will be discussed.
Adjourn.
At 6:49 p.m., Donahue moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.
Minutes
North Liberty City Council
January 10, 2012
Regular Session
Call to order.
Mayor Pro Tem Gerry Kuhl called the January 10, 2012 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson; absent – Mayor Salm.
Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Brian Gotwals, Don Colony and other interested parties.
Approval of the Agenda.
Chipman moved, Hoffman seconded to approve the agenda. The vote was: ayes – Hoffman, Wayson, Donahue, Kuhl, Chipman; nays – none. Motion carried.
Consent Agenda.
Hoffman moved, Wayson seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on December 27, 2011 and the attached list of Claims. The vote was: ayes- Wayson, Kuhl, Chipman, Donahue, Hoffman; nays –none. Motion carried.
Public Comment.
No public comment was offered.
City Attorney Report.
City Attorney Peterson provided an update on the Board/Commission appointment issue. The criteria for boards/commissions have inconsistencies. The Mayor wants to have discussion to provide guidance to staff. This will be on the next agenda.
The Council can establish rules under Iowa law. Peterson has a draft ready. The rules include general rules of operation, public participation, and rules of procedure. He will be sending out the draft for Council review. Council was asked to make sure nothing was overlooked. The Council Rules might be ready for consideration at the next Council meeting.
In reviewing the Open Records Policy and Form, Peterson reported that there is not a need for change at this point and time.
Councilor Chipman requested including gender balance policy for board and commissions in the upcoming discussion.
City Engineer Report.
City Engineer Trom had no report, but offered to answer questions.
City Administrator Report.
City Administrator Heiar reported that staff has been busy with budget preparation. The packet will be sent out tomorrow morning.
The budget work Session will be held next Tuesday, January 17 at 4:30 p.m. Department heads will be present to answer any questions that might come up.
The next City Council meeting will be held on Monday, January 23 starting at 6:30 p.m. The meeting is being moved to accommodate the Iowa League of Cities Legislative Day in Des Moines on Tuesday. The earlier start is to accommodate the Library Expansion Project presentation by Neumann Monson.
Heiar is meeting with North Liberty Development next week regarding the Small Business Program. The program will be presented with both North Liberty Development and the Entrepreneurial Center being present.
In the previous City Code, a section was included that was adopted in 2003 that allows for geese and antlerless deer to be hunted in the city limits. When the new code was adopted, this section was omitted. In 2003, the Council spent time discussing this policy with IDNR. Council would like to see this issue on an upcoming agenda for discussion. Council recommended asking IDNR to weigh in.
Street and Maintenance Facility Project.
Heiar, Don Colony, Street Superintendent, and Brian Gotwals from Shive-Hattery led the discussion regarding proposed plan for Maintenance Facility. Staff proposes to go ahead with the wash bay bid with additional funding added to the project budget. Other bid items could potentially be picked up if contingencies allow. Gotwals summarized the bids received and the proposed prioritization of the alternates for the project. Council discussed the wash bay, allowances in the bids, electrical on the site and emergency power.
Chipman moved, Hoffman seconded to approve the Resolution Number 12-01, A Resolution accepting the bid from Garling Construction for the Streets and Maintenance Facility Project. After discussion, the vote was: ayes – Kuhl, Hoffman, Chipman, Wayson; nays – Donahue. Motion carried.
Road Use Tax Issuance.
At 7:51 p.m., Mayor Pro Tem Kuhl opened the Public Hearing on a Revenue Loan Agreement in a principal amount not to exceed $2,200,000. No oral or written comments were received. The public hearing was closed.
Hoffman moved, Wayson seconded to approve Resolution Number 12-02, A Resolution taking additional action to enter into a Road Use Tax Revenue Loan Agreement. The vote was: ayes – Donahue, Chipman, Wayson, Hoffman, Kuhl; nays – none. Motion carried.
Parking Regulations.
Wayson moved, Chipman seconded to approve Resolution Number 12-03, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Chipman, Hoffman, Kuhl, Wayson, Donahue; nays – none. Motion carried.
Sign Ordinance Amendment.
Donahue moved, Hoffman seconded to approve the second consideration of Ordinance 11-18, An Ordinance amending the Code of Ordinances of the City of North Liberty, Iowa, 2011, by amending the Chapter pertaining to Sign Regulations. The vote was: ayes – Hoffman, Wayson, Donahue, Kuhl, Chipman; nays – none. Motion carried.
Old Business.
Councilor Chipman requested an update on Casey’s project. Wheatley provided an update on his discussions with Casey’s for the updated plan. Casey’s is in the process of modifying plans to have additional masonry installed. Councilor Donahue would like to review the plan for the building prior to approval by the City Planner.
New Business.
Councilor Kuhl spoke regarding the TIF Forum hosted by Sen. Joe Bolkcom. He encouraged council to review tape. On January 21, there is a follow up forum at the Johnson County Health and Human Services Building.
Councilor Wayson stated that the snow fences on Forvergreen Road have done a great job this year.
City Administrator Heiar presented information about the City of Literature program happening this weekend, One Book, Two Book. He encouraged all to google UNESCO Iowa City for additional information. Cherry Street will be closed intermittently on Sunday for the train portion of the event.
Adjournment.
At 8:02 p.m., Wayson moved, Donahue seconded to adjourn. All ayes. Meeting adjourned.
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