Call to order.
At 4:30 p.m., Mayor Salm called the February 9, 2012 Special Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: Ryan Heiar, Erika Harper and Tracey Mulcahey.

Approval of the Agenda.
Chipman moved, Kuhl seconded to approve the agenda.  The vote was: Hoffman, Wayson, Donahue, Kuhl, Chipman; nays – none. Motion carried.

Budget Presentation – FY 2013, Part 3.
Employment Conditions of City Employees.
At 4:38 p.m., Kuhl moved, Donahue seconded to move into closed session pursuant to Iowa Code Section 21.9 to discuss strategy relating to employment conditions of City employees.  The vote was: ayes – Wayson, Donahue, Kuhl, Chipman, Hoffman; nays – none. Motion carried.

At 5:03 p.m., Donahue moved, Hoffman seconded to return to open session.  The vote was: ayes – Donahue, Kuhl, Chipman, Hoffman, Wayson; nays – none. Motion carried.

Councilor Donahue presented information about wage increase. Staff will receive a 2% cost of living increase. In consideration of the significant health premium rate increase of 25%. The city will now contribute 87% of the costs, a 2% increase from what happen currently.

Mayor Salm asked for other budget discussion.  Council consensus was to leave the levy as proposed at $11.03.  The public hearing will be held on February 28.  Council expressed thanks for the quality budget process.

Adjournment.
At 5:09 p.m., Hoffman moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Call to order.
At 4:30 p.m., Mayor Salm called the January 31, 2012 special session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Kevin Trom, Don Colony, Shelly Simpson, Guy Goldsmith, Erika Harper, Lori Lindner and other interested parties.

Approval of the Agenda.
Hoffman moved, Chipman seconded to approve the agenda with moving the discussion about the animal shelter before the closed session. The vote was: ayes – Hoffman, Kuhl, Wayson, Donahue, Chipman; nays – none. Motion carried.

Budget Presentation – FY 2013, Part 2.
City Administrator Heiar presented information regarding the requested updates from the first budget meeting. The Fire Chief is working on securing grants for the the Fire Station ventilation system. The project is included in the budget.  Staff is working to secure a cost on the canopy at the Police Department.  Staff has identified challenges in constructing this including the flat roof and support poles that could make the site even tighter than it already is.

Capital Projects
Heiar started the conversation regarding some of the larger Capital Projects for FY 2013. Council discussed the proposed projects including the west side park development.  The consensus was to keep the funds in the budget, but work on plans for potential development of the West Side Park and redevelopment of Penn Meadows Park.

Council discussed proposed play structures and funding mechanisms.

Council discussed a proposed Community Center generator.  Staff asked for direction regarding this project.  Consensus was to move forward with the project funded with GO bonds.

Council discussed proposed North Front Street Project.

Regarding the Jones Blvd design, Phase 2, consensus was to move forward with the project.
The Sanitary Sewer Upgrades proposed in the Capital Improvements plan address the immediate needs identified in the sanitary sewer study including the main on Cherry Street and an additional main on Front Street. The $1.4 million will be funded by revenue bond.

Council proposed other potential projects including an LED sign at the Community Center for announcements, a Centennial Community Project (Patriot Garden at the Ranshaw House), LED signs at the entranceways to the community, replacement of the streets tractor.

ICAD Contribution
Heiar presented information about the ICAD request.  Heiar recommends approval of this amount.  Council discussed the proposed increase. The consensus was to move forward with the increase and evaluate Priority One support annually.

Animal Shelter
Heiar presented background on the project. He has met with Iowa City Manager who suggested that Council make the offer as to what the City is comfortable with paying. It was proposed that the city would contribute contingent on fundraising for the project.  Council discussed the proposal for animal shelter and animal control.  Heiar indicated that the City should have a good idea by the end of the week who is doing what and should be able to create an offer to Iowa City.

FY 13 Wages for Nonunionized Staff — Strategy Relating to Employment Conditions of City Employees.
At 6:19 p.m., Kuhl moved, Hoffman seconded to move into closed session pursuant to Iowa Code Section 21.9 to discuss strategy relating to employment conditions of City employees. After discussion, the vote was: ayes – Kuhl, Wayson, Donahue, Chipman, Hoffman; nays – none. Motion carried.

At 6:54 p.m., Chipman moved, Kuhl seconded to return to open session. The vote was: ayes – Wayson, Donahue, Chipman, Hoffman, Kuhl; nays –none. Motion carried.

Adjournment.
At 6:55 p.m., Donahue moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Call to order.
At 6:30 p.m., Mayor Salm called the January 23, 2012 Regular Session of the North Liberty City Council to order. Council members present:  Chipman, Hoffman, Kuhl, Wayson; absent – Donahue

Others present: Ryan Heiar, Tracey Mulcahey, Dean Wheatley, Kevin Trom, Erika Harper and other interested parties.

Approval of the Agenda.
Kuhl moved, Hoffman seconded to approve the agenda. The vote was: ayes – Kuhl, Wayson, Hoffman, Chipman; nays – none; absent – Donahue. Motion carried.

Consent Agenda.
Kuhl moved, Chipman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on January 10, 2012; City Council Minutes from the Special Session on January 17, 2012; the attached list of Claims; December Revenues; Liquor License Renewal for Panchero’s-Class B-Beer with Wine and Sunday Sales endorsement; and the Jones Boulevard Project Change Order Number 7 for Horsfield Construction, Inc. in the amount of ($285.00).  The vote was: ayes – Wayson, Hoffman, Chipman, Kuhl; nays –none; absent – Donahue. Motion carried.

Public Comment.
No public comment was offered.

City Engineer Report
City Engineer Kevin Trom reported that staff has received the draft Kansas Avenue speed study from the MPO of Johnson County.   The preconstruction meeting for the Streets and Maintenance Facility project will be held next week.  Trom met with the new city inspector, Bill Minor in preparation for spring construction projects.

City Administrator Report.
City Administrator Heiar reported that a local small business owner is seeking assistance in the demolition of the property to be purchased.  Heiar stated that this is an example of a good opportunity for redevelopment. He will be presenting an agreement with the business owner for Council action. Council discussed the proposed project.

Heiar reported that a reporter called today who is doing a story on a potential dog park in North Liberty.  The advocacy group was advised to bring the issue to the Park Board. The Park Board will bring the issue to the City Council.

Heiar reminded Council that the Chamber’s Annual Banquet is February 2.  The City has a table.  From February 6 – 8, the Mayor and City Administrator will be in Washington DC for the Chamber trip. Projects that will be focused on include the Highway 965 project and interchange improvements on Penn Street.  There will be some conversation about the Forevergreen Road interchange, too.

The Council’s goal setting session with Jeff Schott is scheduled for February 13.  On January 24, Councilor Kuhl and Heiar will be attending the Iowa League of Cities’ Legislative Day on January 24.

Library Expansion Project.
Dwight Dobberstein from Neumann Monson presented the proposed Library Addition.  Council discussed the proposed plan with the architect.

Hunting in the City limits.
Heiar summarized the change in the City code relating to discharging firearms as it relates to hunting in the city limits.  Harold Cameron presented information regarding hunting on his property in the city limits. Council discussed allowing hunting vs. culling the population.  Council would like additional information from IDNR before moving forward.

Sign Ordinance Amendment.
Hoffman moved, Wayson seconded to approve the third consideration and adoption of Ordinance 11-18, An Ordinance amending the Code of Ordinances of the City of North Liberty, Iowa, 2011, by amending the Chapter pertaining to Sign Regulations. After discussion, the vote was: ayes – Hoffman, Chipman, Kuhl, Wayson; nays – none; absent – Donahue. Motion carried.

Urban Renewal Plan Amendment.
At 7:14 p.m., Mayor Salm opened the Public Hearing regarding the Urban Renewal Plan amendment. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Chipman seconded to approve Resolution Number 12-04, A Resolution to approve an Urban Renewal Plan Amendment for the North Liberty Urban Renewal Area.  After discussion, the vote was: ayes –Chipman, Kuhl, Wayson, Hoffman; nays – none; absent – Donahue. Motion carried.

Hidden Meadows Development.
Wheatley presented the Staff and Planning Commission recommendations. Staff recommended approval with conditions. The Commission recommended approval.

Duane Musser, MMS Consultants, and Dan Sweeting, Midwest Home Builders, Inc. made the applicant presentation.  Wheatley stated that the council packet does not have the latest version of the storm water plan included.  The correct plans will be the approved, final copies. Sweeting presented the plan for additional accommodations to the existing section of Copeland Meadows.

Hoffman moved, Wayson seconded to approve Resolution Number 12-06, A Resolution approving the Storm Water Management Facility Maintenance Agreement and Easement between the City of North Liberty and Midwest Home Builders, Inc., that establishes the terms and conditions under which storm water management facilities will be maintained in Hidden Meadows in the City of North Liberty, Iowa.  The vote was: ayes – Hoffman, Kuhl, Wayson, Chipman; nays – none; absent – Donahue. Motion carried.

Chipman moved, Wayson seconded to approve Resolution Number 12-07, A Resolution approving the Developer’s Agreement between the City of North Liberty and Midwest Home Builders, Inc. that establishes the terms and conditions under which Hidden Meadows will be developed in the City of North Liberty, Iowa. The vote was: ayes – Kuhl, Wayson, Hoffman, Chipman; nays –none; absent – Donahue. Motion carried.

Hoffman moved, Kuhl seconded to approve Resolution Number 12-08, A Resolution approving the Preliminary and Final Plat of Hidden Meadows, North Liberty, Iowa.  The vote was: ayes – Wayson, Hoffman, Chipman, Kuhl; nays –none; absent – Donahue. Motion carried.

Chipman moved, Wayson seconded to approve Resolution Number 12-09, A Resolution approving the Residential Development Site Plan for Lot 1, Hidden Meadows Subdivision, North Liberty, Iowa.  The vote was: ayes – Hoffman, Chipman, Kuhl, Wayson; nays – none; absent – Donahue,. Motion carried.

Road Use Tax Bond Proceedings.
Kuhl moved, Hoffman seconded to approve Resolution Number 12-10, A Resolution setting the date for the sale of the Road Use Tax Revenue Bonds, Series 2012A, and authorizing the use of a preliminary official statement in connection therewith.  The vote was: ayes –Chipman, Kuhl, Wayson, Hoffman; nays – none; absent – Donahue. Motion carried.

Alliant Agreement.
Kuhl moved, Wayson seconded to approve Resolution Number 12-11, A Resolution approving the Staging Area Lease between the City of North Liberty and Interstate Power and Light Company that establishes the terms and conditions under which property will be leased in the City of North Liberty, Iowa.  After discussion, the vote was: ayes – Chipman, Kuhl, Wayson, Hoffman; nays – none; absent – Donahue. Motion carried.

Assessment Resolution.
Hoffman moved, Wayson seconded to approve Resolution Number 12-12, A Resolution authorizing the assessment of delinquent amounts owed to the city of North Liberty, Iowa, to individual property taxes.  After discussion, the vote was: ayes – Kuhl, Wayson, Hoffman, Chipman; nays – none; absent – Donahue. Motion carried.

Officer Training Reimbursement Agreement.
Kuhl moved, Chipman seconded to approve Resolution Number 12-13, A Resolution approving the Officer Training Reimbursement Agreement between the City of North Liberty and Cody Jacobsen that establishes the terms and conditions under which Police Officer Training will occur. After discussion, the vote was: ayes – Wayson, Hoffman, Chipman, Kuhl; nays – none; absent – Donahue. Motion carried.

New Business.
Councilor Kuhl reported that in the most recent Cityscape magazine there was an article on the forms of government and rules of council. He requested that City Attorney Peterson review to see if anything relevant is in the article for North Liberty’s Council rules.

Councilor Kuhl reported that the MPO of Johnson County is meeting 4 p.m. on Wednesday. He requested that all attend the 5 p.m. presentation regarding the proposed animal shelter.

Adjournment.
At 7:36 p.m., Wayson moved, Kuhl seconded to adjourn. All ayes. Meeting adjourned.

Call to order.
At 4:30 p.m., Mayor Salm called the January 17, 2012 Special Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Kuhl, Wayson; absent – Hoffman.

Others present:  Ryan Heiar, Tracey Mulcahey, Dave Ramsey, Eric Vandewater, Tom Palmer, Greg Metternich, Debra Hilton, Shelly Simpson, Guy Goldsmith, Dean Wheatley, Cheryle Caplinger, Scott Peterson, Erika Harper, Jennie Garner, Kevin Trom, Diane Venenga, Don Colony and other interested parties.

Approval of the Agenda.
Kuhl moved, Chipman seconded to approve the agenda.  The vote was: ayes – Donahue, Kuhl, Wayson, Chipman; nays – none; absent – Hoffman. Motion carried.

Budget Presentation – FY 2013.
City Administrator Heiar presented the plan for the presentation for the meeting. Councilor Kuhl thanked Heiar for inviting department heads here. Council discussed salaries.  Heiar stated that the numbers are simply placeholders until a better number can be determined.

General Fund
The Public Works budget was presented with no proposed amendments from FY 12.  Council had no questions or comments.

The Health and Social Services budget was presented with no proposed changes from the FY 12 budget.  Council had no questions or comments.

The Culture and Recreation budget includes the Library, Parks, Recreation, Community Center, Cemetery and Aquatic budgets.

The Library is requesting to add an additional part time page to the Library staff.  With the new addition, five part time pages will be requested.

The Parks Department is requesting additional summer help for the landscaping in intersections on Highway 965.  Staff has looked at contracting these services out and found it more cost effective to do it in house.  Two equipment purchases have been requested, snow removal equipment replacement and a large area mower.

The Recreation Department is requesting funds for duct cleaning, cardio equipment updates, replacement of aging BASP van and a phase of the replacement of meeting room tables and chairs.  The department investigated leasing of new cardio equipment. The cost to buy outright was more cost effective than leasing.  The City would have a contract for maintenance in either situation.

Councilor Hoffman arrived at 4:45 p.m.

The Community Center budget is for building maintenance contracts. No change is proposed to the Cemetery budget.

The proposed Aquatic Center budget allocates funds for an ultraviolet unit for the indoor pool, repainting walls of the indoor pool, and repainting of the outdoor slide.

Council discussed the proposed budgets with staff. No changes were proposed.

The Public Safety budget includes Police, Emergency Management, Building Safety, Fire, and Animal Control.

The Police Department budget proposes one new police officer, replacing an aging squad car, replacing both furnaces, software licensing, and radio repair and parts cost.  There is no change to Emergency Management or Building Safety.

The Fire Department budget has many capital projects proposed for FY 13.  These projects, SCBA, training pad, new fire engine, and an ATV, are to be funded with capital reserves. The exhaust removal system, estimated at $50,000 is not included in the budget. The Fire Department management team is proposing to seek grants to fund the system.

The Animal Control budget has increased by $20,000 due to the unknowns in the way animal control is handled by Iowa City.

Council discussed the proposed budgets.  A canopy was proposed to be added to the Police Department’s budget to provide cover for cars.  The Police Department replacement factor worksheet was discussed at length. The Fire Department budget was discussed in detail.  Councilor Hoffman requested the fund balance on the Fire Capital fund. Heiar provided. Councilor Kuhl wants the exhaust system included in the budget with or without grant funds. The system was discussed in detail. Council discussed the proposed SCBA and ATV purchases.   Council discussed the proposed replacement of Fire Engine number 112. The truck is 20 years old. New model will have safety upgrades for better operation.

Council discussed the proposed amendment to the Animal Control budget.

The Community and Economic Development budget includes Planning and Zoning, Economic Development, and Telecommunications.

ICAD is requesting $50,000 for the next four fiscal years. There will be more discussion on this at the next budget meeting.

The Planning and Zoning budget is not significantly different. The Telecommunications budget includes $5,000 for equipment upgrades and/or replacement.

Council discussed the proposed budgets.

The General Government budget includes Mayor and Council, General Administration, Legal, and Personnel budgets.

Heiar stated that there are no significant changes to any of the budgets other than Legal. The City Attorney position is proposed to go to a full time position from the three quarters position.

Councilor Kuhl asked about the potential to bring a City Engineer on staff. Heiar reported that working with a private company brings so many other tools, including other expertise, equipment and software.  Kuhl cited Coralville as an example of City Engineer on staff. Heiar stated that Coralville still contracts much of their engineering work out.

Council discussed the proposed change in the City Attorney position. No changes were proposed.

The Water Budget was presented. A 12% rate increase is proposed. The costs of the ASR well in electricity and the additional testing costs due to population level are resulting in significant additional operational costs.  Council discussed the proposed capital projects. Rate structure was discussed.

The FY 13 Wastewater Budget was proposed.  An 8% increase is recommended. The requested additional employee has been postponed to FY 14. The budget includes a fork lift, a storage building and set aside for membrane train replacement.

Heiar presented the proposed Road Use Tax budget.  Staff has increased the revenue projects in the Road Use Tax fund.  Projects proposed include replacing the ditch mower, electric gate on the south side of the facility, and an overlay on North Dubuque Street. Council discussed debt service and funding of the maintenance facility.  Councilor Kuhl is anxious to get the electrical system completed.

The Storm Water Budget for FY 13 includes the purchase of a leaf vacuum machine.  North Liberty is an MS-4 community resulting in additional regulations.  The City may consider a rate increase in the future.  Council discussed the storm water budget.

General fund revenues were presented and discussed. North Liberty had an 11% growth in valuation.  Councilor Kuhl stated he is satisfied with the budget.
The next budget meeting is proposed for January 31.  At that meeting the Hotel/Motel tax expenditures, Capital projects and Wages/Benefits will be discussed.

Adjourn.
At 6:49 p.m., Donahue moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Call to order.

Mayor Pro Tem Gerry Kuhl called the January 10, 2012 Regular Session of the North Liberty City Council to order. Council members present:  Chipman, Donahue, Hoffman, Kuhl, Wayson; absent – Mayor Salm.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Brian Gotwals, Don Colony and other interested parties.

Approval of the Agenda.
Chipman moved, Hoffman seconded to approve the agenda. The vote was: ayes – Hoffman, Wayson, Donahue, Kuhl, Chipman; nays – none. Motion carried.

Consent Agenda.
Hoffman moved, Wayson seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on December 27, 2011 and the attached list of Claims. The vote was: ayes- Wayson, Kuhl, Chipman, Donahue, Hoffman; nays –none. Motion carried.

Public Comment.
No public comment was offered.

City Attorney Report.
City Attorney Peterson provided an update on the Board/Commission appointment issue. The criteria for boards/commissions have inconsistencies. The Mayor wants to have discussion to provide guidance to staff. This will be on the next agenda.

The Council can establish rules under Iowa law. Peterson has a draft ready.  The rules include general rules of operation, public participation, and rules of procedure.  He will be sending out the draft for Council review. Council was asked to make sure nothing was overlooked.  The Council Rules might be ready for consideration at the next Council meeting.

In reviewing the Open Records Policy and Form, Peterson reported that there is not a need for change at this point and time.

Councilor Chipman requested including gender balance policy for board and commissions in the upcoming discussion.

City Engineer Report.
City Engineer Trom had no report, but offered to answer questions.
City Administrator Report.
City Administrator Heiar reported that staff has been busy with budget preparation.  The packet will be sent out tomorrow morning.

The budget work Session will be held next Tuesday, January 17 at 4:30 p.m. Department heads will be present to answer any questions that might come up.

The next City Council meeting will be held on Monday, January 23 starting at 6:30 p.m.  The meeting is being moved to accommodate the Iowa League of Cities Legislative Day in Des Moines on Tuesday. The earlier start is to accommodate the Library Expansion Project presentation by Neumann Monson.

Heiar is meeting with North Liberty Development next week regarding the Small Business Program. The program will be presented with both North Liberty Development and the Entrepreneurial Center being present.

In the previous City Code, a section was included that was adopted in 2003 that allows for geese and antlerless deer  to be hunted in the city limits. When the new code was adopted, this section was omitted. In 2003, the Council spent time discussing this policy with IDNR. Council would like to see this issue on an upcoming agenda for discussion.  Council recommended asking IDNR to weigh in.

Street and Maintenance Facility Project.
Heiar, Don Colony, Street Superintendent, and Brian Gotwals from Shive-Hattery led the discussion regarding proposed plan for Maintenance Facility. Staff proposes to go ahead with the wash bay bid with additional funding added to the project budget. Other bid items could potentially be picked up if contingencies allow.  Gotwals summarized the bids received and the proposed prioritization of the alternates for the project.  Council discussed the wash bay, allowances in the bids, electrical on the site and emergency power.

Chipman moved, Hoffman seconded to approve the Resolution Number 12-01, A Resolution accepting the bid from Garling Construction for the Streets and Maintenance Facility Project.  After discussion, the vote was: ayes – Kuhl, Hoffman, Chipman, Wayson; nays – Donahue. Motion carried.

Road Use Tax Issuance.
At 7:51 p.m., Mayor Pro Tem Kuhl opened the Public Hearing on a Revenue Loan Agreement in a principal amount not to exceed $2,200,000. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Wayson seconded to approve Resolution Number 12-02, A Resolution taking additional action to enter into a Road Use Tax Revenue Loan Agreement.  The vote was: ayes – Donahue, Chipman, Wayson, Hoffman, Kuhl; nays – none. Motion carried.

Parking Regulations.
Wayson moved, Chipman seconded to approve Resolution Number 12-03, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Chipman, Hoffman, Kuhl, Wayson, Donahue; nays – none. Motion carried.

Sign Ordinance Amendment.
Donahue moved, Hoffman seconded to approve the second consideration of Ordinance 11-18, An Ordinance amending the Code of Ordinances of the City of North Liberty, Iowa, 2011, by amending the Chapter pertaining to Sign Regulations.  The vote was: ayes – Hoffman, Wayson, Donahue, Kuhl, Chipman; nays – none. Motion carried.

Old Business.
Councilor Chipman requested an update on Casey’s project. Wheatley provided an update on his discussions with Casey’s for the updated plan. Casey’s is in the process of modifying plans to have additional masonry installed.  Councilor Donahue would like to review the plan for the building prior to approval by the City Planner.

New Business.
Councilor Kuhl spoke regarding the TIF Forum hosted by Sen. Joe Bolkcom.  He encouraged council to review tape. On January 21, there is a follow up forum at the Johnson County Health and Human Services Building.

Councilor Wayson stated that the snow fences on Forvergreen Road have done a great job this year.

City Administrator Heiar presented information about the City of Literature program happening this weekend, One Book, Two Book.  He encouraged all to google UNESCO Iowa City for additional information.  Cherry Street will be closed intermittently on Sunday for the train portion of the event.

Adjournment.
At 8:02 p.m., Wayson moved, Donahue seconded to adjourn. All ayes. Meeting adjourned.

Call to order.
At 7:00 p.m., Mayor Salm called the December 27, 2011 Regular Session of the North Liberty City Council to order. Council members present:  Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present:  Ryan Heiar, Tracey Mulcahey, Scott Peterson, Dean Wheatley, Erika Harper and other interested parties.

Approval of the Agenda.
Chipman moved, Hoffman seconded to approve the agenda. The vote was: ayes – Hoffman, Donahue, Kuhl, Wayson, Chipman; nays – none. Motion carried.

Consent Agenda.
Hoffman moved, Wayson seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on December 13, 2011; the attached list of Claims; November Revenues; and the Jones Boulevard Project Pay Application Number 5 for Horsfield Construction in the amount of $592,121.23.  The vote was: ayes- Donahue, Kuhl, Wayson, Chipman, Hoffman; nays – none. Motion carried.

Public Comment.
No public comment was offered.

City Attorney Report.
No City Attorney report was given.

City Administrator Report.
City Administrator Heiar reported that he and Kelly Hayworth will be attending the City Development Board meeting in January.

Heiar updated Council on meetings he has been involved in including meeting with the Iowa City School Superintendent to discuss east side growth.  The district is discussing elementrary growth needs and the when and where of a new high school.

Heiar met with Coralville, the University of Iowa, and Nancy Richardson to discuss possible funding options for Highway 965 improvements.

The latest draft of the Economic Development Policy will be sent out later this week with summarized comments and changes.

Heiar reminded Council that the FY 13 Budget Work Session will be held on January 17.
The City has received bids for the street shop. Tonight Council will be asked to set the public hearing for financing for the January 10 meeting. Staff is reviewing bids and options for bid alternates.  Staff will be providing funding recommendations for this project.

Mayor Report.
Mayor Salm thanked the Coralville Fire Department for their hard work on the fire in the other half of his daughter’s duplex.

UNESCO Presentation.
Jeanette Pilak from UNESCO presented an update on the City of Literature USA. She updated Council on events, fund raising, and programming that the City of Literature USA is putting together. The City of Literature USA is taking on a great role in recruitment and retention of businesses. Pilak encouraged staff and Council to utilize it as a tool in economic development.

Highway 965 Phase II Agreement.
Kuhl moved, Hoffman seconded to approve Resolution Number 11-148, A Resolution approving the Services Agreement Amendment Number One between the City of North Liberty and McClure Engineering Company for services relating to the Highway 965, Phase II Improvements Project, North Liberty, Iowa. After discussion, the vote was: ayes – Chipman, Wayson, Kuhl,  Hoffman; nays – Donahue. Motion carried.

Casey’s Site Plan Application.
Wheatley made the Staff and Planning Commission case presentation of Casey’s Site Plan application. The Staff recommendation was for approval with conditions including sidewalk detail and when to install the sidewalks. The southerly sidewalk was discussed at length at the Planning Commission.  The Planning Commission recommended denial of the application after a lengthy discussion about use and appearance issues.

Doug Beech, legal counsel for Casey’s, made the applicant’s presentation of Casey’s Site Plan. The developer agrees to color the concrete on the north side of the building, but does not want to put the sidewalk in on the south side at this time. He reported that Casey’s meets all the legal issues to be approved.

Mayor Salm thanked Casey’s for staying in our community. He requested something a bit aesthetically nicer, not a completely reengineered building. The Liberty Centre area is one we have focused on creating a high quality sense of place. This area will be a diamond when completed, and would like Casey’s to be a part of that. The City Council discussed the application.

Donahue moved, Kuhl seconded to ___ Resolution Number 11-144, A Resolution Approving the Commercial Development Site Plan for Part of Lot 16, Liberty Centre, Part One, North Liberty, Iowa with the conditions of:
•    The sidewalk matter on Cherry Street to be resolved.
•    The southerly sidewalk is deferred until the City constructs Highway 965, but an escrow or letter of credit is required.
•    The Building should be constructed so that at the midpoint of the building there are three to five courses of different material that breaks up the appearance of the brick.
•    The sidewalk from Cherry Street (private sidewalk) is to be colored.
•    The City Planner has the authority to approve the design.
•    The City Attorney is responsible for the legal components of the site plan agreement.

Hoffman moved, Wayson seconded to table the item for two weeks. After discussion, the vote on tabling was: ayes – Wayson, Hoffman; nays – Kuhl, Chipman, Donahue. Motion failed.

After discussion, the vote on the motion on the resolution was: ayes – Wayson, Kuhl, Chipman, Hoffman, Donahue; nays – none. Motion carried.

Sign Ordinance Amendment.
Wheatley made the Staff and Commission presentation of proposed sign ordinance amendment. The Planning Commission recommended approval of the amendment. Wheatley summarized the changes in the ordinance.

At 8:30 p.m., Mayor Salm opened the public hearing regarding proposed amendment. No oral or written comments were received. The public hearing was closed.

Chipman moved, Wayson seconded to approve the first consideration of Ordinance 11-18, An Ordinance amending the Code of Ordinances of the City of North Liberty, Iowa, 2011, by amending the Chapter pertaining to Sign Regulations. After discussion, the vote was: ayes – Kuhl, Chipman, Hoffman, Donahue, Wayson; nays – none. Motion carried.

Assessment Resolution.
Kuhl moved, Wayson seconded to approve Resolution Number 11-149, A Resolution of Assessment of delinquent amounts owed to the City of North Liberty, Iowa, to individual property taxes. After discussion, the vote was: ayes- Chipman, Hoffman, Donahue, Wayson, Kuhl; nays – none. Motion carried.

Saints Corridor, Part Two Final Plat.
Wheatley presented the request for Saints Corridor, Part Two Final Plat. All improvements have been made.

Donahue moved, Hoffman seconded to approve Resolution Number 11-150, A Resolution approving the Final Plat of Saints Corridor, Part 2, North Liberty, Iowa.  The vote was: ayes – Hoffman, Donahue, Wayson, Kuhl, Chipman; nays – none. Motion carried.

Progress Park, Part 11 Final Plat.
Kuhl moved, Donahue seconded to approve Resolution Number 11-151, A Resolution approving the Final Plat of Progress Park, Part 11, North Liberty, Iowa. The vote was: ayes – Donahue, Wayson, Kuhl, Chipman, Hoffman; nays – none. Motion carried.

Road Use Tax Issuance.
Kuhl moved, Chipman seconded to approve Resolution Number 11-152, A Resolution to fix a date for a Public Hearing on a Loan Agreement in a principal amount not to exceed $2,200,000. After discussion, the vote was: ayes – Wayson, Kuhl, Chipman, Hoffman, Donahue; nays – none. Motion carried.

Autumn Ridge, Part Three Developer’s Agreement.
Donahue moved, Wayson seconded to approve Resolution Number 11-153,  A Resolution approving the Developer’s Agreement between the City of North Liberty and Autumn Ridge Partners, LC that establishes the terms and conditions under which Autumn Ridge, Part Three will be developed in the City of North Liberty, Iowa. The vote was: ayes – Kuhl, Chipman, Hoffman, Donahue, Wayson; nays – none. Motion carried.

Urban Renewal Plan Update.
Hoffman moved, Chipman seconded to approve Resolution Number 11-154, A Resolution setting a date for the public hearing on the Urban Renewal Plan Amendment. After discussion, the vote was: ayes – Chipman, Hoffman, Donahue, Wayson, Kuhl; nays – none. Motion carried.

Old Business.
No Old Business was brought forward.

New Business.
Councilor Kuhl received info about a small claims action resolved by court. He requested further discussion with staff due to concerns about the issue.

Councilor Chipman stated that there is a conflict on the January 24 City Council meeting with the Iowa League of Cities meeting.  She requested that staff propose a different date.

Mayor Salm encouraged all to check ceiling fans and exhaust fans in bathrooms.

Adjournment.
At 8:45 p.m., Wayson moved, Kuhl seconded to adjourn. All ayes. Meeting adjourned.

Call to order.
At 7:00 p.m., Mayor Salm called the December 13, 2011 Regular Session of the North Liberty City Council to order. Council members present:  Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present:  Ryan Heiar, Scott Peterson, Kevin Trom, Dean Wheatley, Tracey Mulcahey, Erika Harper and other interested parties.

Approval of the Agenda.
Chipman moved, Hoffman seconded to approve the agenda with the meeting adjourned prior to the Strategy Session. The vote was: ayes – Hoffman, Donahue, Wayson, Kuhl, Chipman; nays – none. Motion carried.

Swearing in Ceremony of Re-elected Council Members.
City Clerk Tracey Mulcahey swore in re-elected Council members, Coleen Chipman, Terry Donahue, and Chris Hoffman.

Consent Agenda.
Kuhl moved, Hoffman seconded to approve the Consent Agenda including: City Council Minutes from the Work Session and Regular Meeting on November 22, 2011; the attached list of Claims; and the Liquor License Renewal for Red’s Alehouse – Class C Liquor License with Sunday Sales and Outdoor Service Endorsements. After discussion, the vote was: ayes – Wayson, Chipman, Kuhl, Donahue, Hoffman; nays – none. Motion carried.

Public Comment.
No public comment was offered.

City Attorney Report.
City Attorney Peterson reported that an individual that was approached by two lose dogs asked for letter to be distributed to Councilors.  There have been criminal charges files underlying this incident.  The letter will be distributed at the end of the meeting.

Peterson requested guidance on Library Board position. The various board and commissions have different residency and citizenship requirements. He asked for feedback on the various scenarios prior to the next Council meeting.

City Engineer Report.
City Engineer Trom reported that the Highway 965 traffic signals are all timed. The timing was updated right after Phase 1 was completed.  The police department has not received very many complaints, approximately one per month.  The MPOJC has a signal optimization project. They will be reviewing our signals in 2012, including Highway 965 and Penn Street.

With the left turn lanes at Zeller Street, the plan is to add the removal of the raised medians with Phase 2 of the Highway 965 project.  This change will allow for better visibility at the intersections.

Brian Gotwals from Shive-Hattery is here for the Streets/Maintenance Facility agenda item. Bids are due Thursday at 2 p.m.

City Administrator Report.
City Administrator Heiar presented information about the Iowa City Area Chamber of Commerce’s Blue Zone application.  Heiar will be sending information out later this week asking for Council support.

Council is scheduled for a goal setting session with Jeff Schott on February 13.

On January 4, Heiar will be presenting at a TIF Forum hosted by Sen. Joe Bolkcom.

Heiar has presented the draft of the Economic Development Revolving Loan proposal. He has received comments, but requested additional comments, if there are any.  At an upcoming meeting, the proposal will be discussed. Council requested that North Liberty Development and the John Pappajohn Center be involved in the meeting where the proposal is discussed.

Staff is working on budget preparation for the January 17 budget work session.  Department heads will be at the meeting to answer specific budget questions.

The December 27 council meeting will be held as scheduled.

Mayor Report.
Mayor Salm had no report.

Autumn Ridge Rezoning.
Donahue moved, Hoffman seconded to approve the second consideration of Ordinance Number 11-17, An Ordinance amending the Zoning Ordinance to change use on property owned by Autumn Ridge Partners L.C. located in North Liberty, Iowa to those set forth in the North Liberty Municipal Code for the RD-10 Duplex Residential District.  The vote was: ayes -   Donahue, Hoffman, Chipman, Kuhl, Wayson; nays –none. Motion carried.

Wayson moved, Hoffman seconded to approve the request to consider additional readings on the same date. After discussion, the vote was: ayes – Kuhl, Wayson, Hoffman, Chipman, Donahue; nays – none. Motion carried.

Donahue moved, Wayson seconded to approve the third consideration and adoption of Ordinance Number 11-17, An Ordinance amending the Zoning Ordinance to change use on property owned by Autumn Ridge Partners L.C. located in North Liberty, Iowa to those set forth in the North Liberty Municipal Code for the RD-10 Duplex Residential District. The vote was: ayes – Chipman, Donahue, Hoffman, Wayson, Kuhl; nays – none. Motion carried.

Autumn Ridge Revised Preliminary Plat.
Wheatley and Bill Mausser made the Staff and Commission case presentation of Autumn Ridge Revised Preliminary Plat application. Staff recommends approval of the application.  The Commission recommended approval with no conditions.

Glenn Siders was present for the applicant’s presentation of Autumn Ridge Revised Preliminary Plat.

Donahue moved, Chipman seconded to approve Resolution Number 11-142, A Resolution Approving the Revised Preliminary Plat application of Autumn Ridge Subdivision, North Liberty, Iowa. The vote was: ayes – Donahue, Wayson, Kuhl, Hoffman, Chipman; nays – none. Motion carried.

Cameron Way Partners Site Plan.
Wheatley and Mausser made the Staff and Commission case presentation of Cameron Way Partners Site Plan application. Staff recommends approval of the application. The Commission recommended approval with no conditions.

Mike Bails made the applicant’s presentation of Cameron Way Partners Site Plan.

Donahue moved, Wayson seconded to approve Resolution Number 11-143, A Resolution Approving the Mixed Use Development Site Plan for Lot 3, Liberty Medical and Commerce Addition, North Liberty, Iowa. The vote was: ayes – Hoffman, Kuhl, Chipman, Wayson, Donahue; nays – none. Motion carried.

Stiltner Site Plan.
Wheatley & Mausser made the Staff and Commission case presentation of Stiltner Site Plan application. Staff recommends approval of the application. The Commission recommended approval with no conditions.

Monty Ellery made the applicant’s presentation of Stiltner Site Plan on behalf of Greg Stiltner.

Chipman moved, Kuhl seconded to approve Resolution Number 11-145, A Resolution Approving Commercial Development Site Plan for Lot 2, Resubdivision of Lot 10, I-380 Industrial Park, North Liberty, Iowa. After discussion, the vote was: ayes – Kuhl, Donahue, Wayson Chipman, Hoffman; nays – none. Motion carried.

West Village, Part 2 Final Plat.
Wheatley and Mausser made the Staff and Commission case presentation of West Village, Part 2 Final Plat Application.  Staff recommends approval. The Commission recommended approval with no conditions.

Wayson moved, Hoffman seconded to approve Resolution Number 11-146, A Resolution Approving the Final Plat of West Village, Part 2, North Liberty, Iowa. The vote was: ayes – Wayson, Hoffman, Chipman, Donahue, Kuhl; nays –none. Motion carried.

Councilor Donahue requested an update on active counts of housing stock at the end of the calendar year.

Maintenance Facility Project.
At 7:35 p.m., Mayor Salm opened the public hearing regarding the proposed plans, specifications, form of contract and estimate for the Maintenance Facility Project. No oral or written comments were received. The public hearing was closed.

Brian Gotwals from Shive-Hattery presented the project. The proposed building is approximately 16,000 square foot, pre-engineered metal with masonry on the front. The building will have geothermal heat for office area and infrared heat in storage and maintenance facilities. 2The building has a 20 year warranty. The five bid alternates are: 1. Vehicle wash bay;  2. Emergency power; 3. Asphalt practice pad for fire department practice; 4. Deduct alternate deletes one bay of the structure based on the bid. 5. Consolidation of Alliant services on the site into a single service.  The estimate is $1.8 million with an additional contingency of $162,000. Eighteen general contractors are holding plans. The project will  have a 12 month construction period beginning in January with substantial completion January 2013. Council discussed the proposed building and alternates.

Kuhl moved, Hoffman seconded to approve Resolution Number 11-147, A Resolution approving the Plans, Specifications, Form of Contract and Estimate of Cost for the Maintenance Facility Project.  After discussion, the vote was: ayes – Hoffman, Chipman, Donahue, Kuhl, Wayson; nays – none. Motion carried.

Old Business.
Kuhl reported that the meeting is here tomorrow afternoon at 4:30 p.m.

New Business.
Councilor Chipman commended Dave Ramsey for his reports. Ramsey included information about using a local machine shop to make wheels for one of his processes affordable. She stated it is evident that staff does what they can to keep the prices down.  Wheatley updated Council on the site plan application for Casey’s.  He will be sending out a memo regarding the  Planning Commission’s action and what the legal options are for this plan.

Adjournment.
At 7:54 p.m., Kuhl moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Negotiation Strategy Session.
From 7:54 p.m. to 8:45 p.m., the City Council held a Negotiation Strategy Session pursuant to Iowa Code Section 20.17(3) to discuss strategy relating to labor negotiations.

Call to order.
At 6:30 p.m., Mayor Salm called the November 22, 2011 Work & Regular Sessions of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.
Others present: Ryan Heiar, Scott Peterson, Kevin Trom, Dean Wheatley, Tracey Mulcahey, Erika Harper and other interested parties.

Approval of the Agenda.
Kuhl moved, Chipman seconded to approve the agenda. The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

FY 13 Budget Goal Setting.
Staff and Council discussed City Council goals for the FY 13 Budget.

Consent Agenda.
Donahue moved, Kuhl seconded to approve the Consent Agenda including City Council Minutes from the Regular Meeting on November 8, 2011; City Council Minutes from the Special Meeting on November 10, 2011; the attached list of Claims; October Revenues; Iguanas Grill Liquor License Renewal, Class C License with Sunday Sales endorsement; Dubuque Street Trail Project payment to Peterson Contractors, Inc. for Pay Application Number 3 in the amount of $75,847.22; Penn Street Project payment to Metro Pavers for Pay Application Number 6 in the amount of $5,486.25; and Highway 965 Project payment to Metro Pavers for Pay Application Number 24 in the amount of $2,114.25. After discussion, the vote was: ayes – Wayson, Donahue, Kuhl, Chipman, Hoffman; nays – none. Motion carried.

Public Comment.
No public comments were offered.

City Attorney Report.
City Attorney Peterson reported that he attended labor and employment seminar and city attorney conference. He requested to move Mar Lee Parkland donation item to the top of the agenda.
Kuhl moved, Hoffman seconded to move the Marlee Park Land Dedication agenda item to next on the agenda. The vote was all ayes. Motion carried.

Mar Lee Park Land Dedication.
City Attorney Peterson presented the proposed Park Land Dedication from N Liberty L.L.C. The Council discussed the proposed land dedication
Donahue moved, Chipman seconded to approve Resolution Number 11-141, A Resolution authorizing the City to accept real estate for use as a recreational park and authorizing execution of agreement between the City of North Liberty, Iowa and N Liberty L.L. C. regarding the terms and conditions under which the property will be dedicated. The vote was: ayes – Hoffman, Donahue, Wayson, Chipman, Kuhl; nays – none. Motion carried.

City Engineer Report.
City Engineer Trom reported that the Streets & Maintenance Facility plans are complete. The plans will be sent out to bidders soon. At the first meeting in December, the public hearing will be held. At the second meeting in December, the consideration of awarding the contract will be on Council’s agenda.
Trom reported that Jones Boulevard Project paving is completed except for sidewalks. The contractor is planning to open the street tomorrow later in the day.

City Administrator Report.
City Administrator Heiar reported on inaccurate dates in his memo. City Hall is closed November 24 and 25. The Park Board is scheduled for December 1. Heiar requested feedback and comments from the Council regarding the Animal Control Issue memo they received. A meeting has been scheduled in January to further discuss this issue.

Mayor Report.
Mayor Salm presented information about the JECC budget process.
Councilor Chipman reported on her attendance at a League of Cities meeting. Topics for this next legislative session include property tax and TIF, economic development, the Governor’s Property Tax Committee. She encouraged us to be prepared to tell our story to the legislature of how the changes will affect our budgets.

Midwest Home Builders Rezoning.
Donahue moved, Hoffman seconded to approve the third consideration and adoption of Ordinance Number 11-16, An Ordinance amending the Zoning Ordinance to change use on property owned by Midwest Home Builders located in North Liberty, Iowa to those set forth in the North Liberty Municipal Code for the RM-8 Multifamily Residential District. The vote was: ayes – Donahue, Hoffman, Chipman, Kuhl, Wayson; nays – none. Motion carried.

Autumn Ridge Rezoning.
Wheatley presented the application being made by Autumn Ridge for rezoning from single family to duplex residential zoning. Staff recommended RD-8 zoning with 100 ft lot widths rather than RD-10 with 80 ft. lot widths. The developer proposed RD-10 with 90 and 100 foot lot widths. The developer has submitted the preliminary plat with the proposed widths for the December Planning Commission. The Planning Commission recommended approval of the compromise presented by the developer.
At 8:03 p.m., Mayor Salm opened the public hearing regarding the rezoning request for Autumn Ridge. No oral or written comments were received. The Council discussed the application. The public hearing was closed.
Kuhl moved, Hoffman seconded to approve the first consideration of Ordinance Number 11-17, An Ordinance amending the Zoning Ordinance to change use on property owned by Autumn Ridge Partners L.C. located in North Liberty, Iowa to those set forth in the North Liberty Municipal Code for the RD-10 Duplex Residential District. After discussion, the vote was: ayes – Kuhl, Chipman, Hoffman, Wayson, Donahue; nays – none. Motion carried.

Ranshaw House Project.
Hoffman moved, Chipman seconded to approve Resolution Number 11-132, A Resolution approving an agreement between the City of North Liberty and the Iowa Department of Cultural Affairs regarding the Ranshaw House Renovation Project, Phase II. The vote was: ayes – Chipman, Donahue, Wayson, Hoffman, Kuhl; nays – none. Motion carried.

Annual Financial Report – FY 2011.
Kuhl moved, Donahue seconded to approve Resolution Number 11-133, A Resolution approving the Annual Report for the Fiscal Year ending June 30, 2011 for the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Kuhl, Wayson, Donahue, Chipman; nays – none. Motion carried.

Annual Appropriations
Hoffman moved, Wayson seconded to approve Resolution Number 11-134, A Resolution obligating funds from the urban renewal tax revenue fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (JM Swank). The vote was: ayes – Wayson, Donahue, Kuhl, Chipman, Hoffman; nays – none. Motion carried.
Chipman moved, Hoffman seconded to approve Resolution Number 11-135, A Resolution obligating funds from the urban renewal tax revenue fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Heartland Express). After discussion, the vote was: ayes – Donahue, Kuhl, Chipman, Hoffman, Wayson; nays – none. Motion carried.
Wayson moved, Hoffman seconded to approve Resolution Number 11-136, A Resolution obligating funds from the urban renewal tax revenue fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Maytag). After discussion, the vote was: ayes – Kuhl, Chipman, Hoffman, Wayson, Donahue; nays – none. Motion carried.
Hoffman moved, Wayson seconded to approve Resolution Number 11-137, A Resolution obligating funds from the urban renewal tax revenue fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (NL Hospitality). The vote was: ayes – Chipman, Hoffman, Wayson, Donahue, Kuhl; nays – none Motion carried.

Mowing Assessment Resolution.
Chipman moved, Donahue seconded to approve Resolution Number 11-138, A Resolution authorizing the assessment of delinquent amounts owed to the city of North Liberty, Iowa, to individual property taxes. The vote was: ayes – Wayson, Kuhl, Donahue, Hoffman, Chipman; nays – none. Motion carried.

Front Street Speed Limits
Donahue moved, Wayson seconded to approve Resolution Number 11-139, A Resolution approving special speed limits in the City of North Liberty, Iowa. The vote was: ayes – Donahue, Chipman, Kuhl, Hoffman, Wayson; nays – none. Motion carried.

Corridor Commercial, Part 6.
Wheatley presented the application for final plat for Corridor Commercial, Part 6.
Wayson moved, Donahue seconded to approve Resolution Number 11-140, A Resolution approving the Final Plat of Corridor Commercial Subdivision, Part 6, North Liberty, Iowa. After discussion, the vote was: ayes – Kuhl, Chipman, Hoffman, Wayson, Donahue; nays – none. Motion carried.

Old Business.
No old business was presented.

New Business.
Council discussed the scheduling of the second meeting in December.

Adjournment.
At 8:15 p.m., Wayson moved, Hoffman seconded to adjourn. All ayes. Meeting adjourned.

Call to order.
At 6:30 p.m., Mayor Salm opened the November 10, 2011 Special Session of the North Liberty City Council. Council members present: Chipman, Donahue, Kuhl, Wayson; absent – Hoffman.  Others present: Ryan Heiar, Tracey Mulcahey, Brian Motley, Shelly Simpson, Guy Goldsmith, Jamie Maxson, Carmen Noska, Shelby Behrens, Dan Skemp, Erika Harper and Lori Lindner.

Kuhl moved, Chipman seconded to approve the agenda. The vote was: ayes – Wayson, Kuhl, Donahue, Chipman; nays – none. Absent – Hoffman. Motion carried.

Comprehensive Parks Plan.
The City Council had a joint discussion of current the Comprehensive Parks Plan with the Parks and Recreation Committee.  Heiar presented a summary of the history in getting to this point. He also presented information regarding the proposed layout of the park. The group discussed the layout and additional areas of open space.   Councilor Wayson proposed moving the baseball/softball complex to the west side park location and renovating Penn Meadows Park into a community park. Staff will investigate the cost of the creation of a new ball complex.  Councilor Kuhl entered the letter from Ron Bandy regarding his non support of the additional ball field at Penn Meadows Park. The Council and Board discussed the proposed layout B. Parking at the complex and on adjacent streets was discussed. The group discussed removable fences. Timelines for development of a field at Penn Meadows versus the development of a new complex was discussed. Staff was asked to look at parking and orientation and bring additional information back for consideration.

Adjournment.
At 7:30 p.m., Donahue moved, Chipman seconded to adjourn. All ayes. Meeting adjourned.

Call to order.
At 7:00 p.m., Mayor Salm called the November 8, 2011 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper and other interested parties.

Approval of the Agenda.
Kuhl moved, Hoffman seconded to approve the agenda.  The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Consent Agenda.
Kuhl moved, Chipman seconded to approve the Consent Agenda including City Council Minutes from the Regular Meeting on October 25, 2011; the attached list of Claims; Pay Application Number 5 for the Golfview Drive Improvements Project to Iowa Bridge and Culvert in the amount of $97,448.92.  The vote was: ayes – Donahue, Kuhl, Chipman, Wayson, Hoffman; nays – none. Motion carried.

Public Comment.
No public comments were offered.

City Attorney Report.
City Attorney Peterson had no report.

City Engineer Report.
City Engineer Trom reported that the Jones Boulevard contractor’s paving machine will be here on Thursday.  The street is expected to be paved to completion by Friday. The sidewalk will not be installed until spring.

Staff has reviewed final plans on the street shop. The public hearing will be held scheduled for the first Council meeting in December.  The contract will be awarded at the second meeting in December.

Council asked about the timeline and the process for completion of construction projects.

City Administrator Report.
City Administrator Heiar reported that the joint meeting with the Park Board is scheduled for Thursday, November 10 at 6:30 p.m.

Staff will be scheduling a budget goal setting session in conjunction with the next council meeting starting at 6:30 p.m. Council will be creating general goals for the upcoming budget year.

Heiar is starting to meet with department heads on their budgets this week.

Heiar is working on the Economic Development Strategy. Regarding small business assistance, he is working with the John Pappajohn Center. He hopes to have materials for review by the end of the month.

The City received a Great Places Grant for Ranshaw House renovations. $52,500 of the $75,000 project will be funded with grant funds.

Chipman requested an update on Hometown Rewards.  Mulcahey reported that the group is working on revising the committees to work on achieving goals.  Mulcahey invited all interested to visit the City’s website or to contact her to pledge to participate in energy conservation or participate in a committee.

Councilor Kuhl reported that the Legislative Open House is scheduled for November 22 from 4 – 6 in Coralville. Council discussed the timing of the work session.

Mayor Report.
Mayor Salm proclaimed November 12 – 20, 2011 as Hunger and Homelessness Awareness Week. Mayor Salm reported on successful grant applications that he and Council have written letters of support for.

Liberty Medical and Commerce, Part 3.
Wheatley reported on the Preliminary Plat application for replatting of previously platted parcels. The parcels include a three acre multifamily parcel on the north end and three duplex lots on the south end.

Planning Commission Chair Mausser reported that the Commission recommends approval with no conditions.

Donahue moved, Wayson seconded to approve Resolution Number 11-127, A Resolution approving the Preliminary Plat of Liberty Medical and Commerce, Part 3, North Liberty, Iowa. The vote was: ayes – Kuhl, Wayson, Hoffman, Chipman, Donahue; nays – none. Motion carried.

Parking Resolution
Donahue moved, Chipman seconded to approve Resolution Number 11-128, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Wayson, Chipman, Donahue, Hoffman, Kuhl; nays – none. Motion carried.

Library Service Contract
Chipman moved, Wayson seconded to approve Resolution Number 11-129, A Resolution approving the services agreement between the City of North Liberty and Johnson County for Library Service to Rural Johnson County, Iowa. After discussion, the vote was: ayes – Chipman, Hoffman, Kuhl, Donahue, Wayson; nays – none. Motion carried.

Saints Corridor Commercial Park, Part Two.
Donahue moved, Hoffman seconded to approve Resolution Number 11-130, A Resolution approving the developer’s agreement between the City of North Liberty and Saints Corridor Investments, L.C. that establishes the terms and conditions under which Saints Corridor Commercial Park, Part Two will be developed in the City of North Liberty, Iowa.  The vote was: ayes – Donahue, Kuhl, Hoffman, Wayson, Chipman; nays – none. Motion carried.

Progress Park, Part 11.
Chipman moved, Wayson seconded to approve Resolution Number 11-131, A Resolution approving the developer’s agreement between the City of North Liberty and MAJ Properties I LLC that establishes the terms and conditions under which Progress Park, Part 11 will be developed in the City of North Liberty, Iowa.  The vote was: ayes – Hoffman, Chipman, Kuhl, Wayson, Donahue; nays – none. Motion carried.

TIF Ordinance.
Kuhl moved, Hoffman seconded to approve the third consideration and adoption of Ordinance Number 11-15, An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2010 Addition to the North Liberty Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa.” The vote was: ayes – Kuhl, Donahue, Wayson, Chipman, Hoffman; nays – none. Motion carried.

Midwest Home Builders Rezoning.
Donahue moved, Hoffman seconded to approve the second consideration of Ordinance Number 11-15, An Ordinance amending the Zoning Ordinance to change use on property owned by Midwest Home Builders located in North Liberty, Iowa to those set forth in the North Liberty Municipal Code for the RM-8 Multifamily Residential District. The vote was: ayes – Wayson, Chipman, Hoffman, Donahue, Kuhl; nays –none. Motion carried.

Old Business.
No old business was brought forward.

New Business.
No new business was presented.

Adjournment.  At 7:21 p.m., Kuhl moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.