Posts in City Council Minutes

Minutes
North Liberty City Council
November 27, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the November 27, 2012 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Tracey Achenbach, Dave Wilson and other interested parties.

Approval of the Agenda.
Donahue moved, Hoffman seconded to approve the agenda with removal of the AT&T Tower Application and Agreement. The vote was: ayes – Donahue, Hoffman, Kuhl, Wayson, Chipman; nays – none. Motion carried.

Consent Agenda.
Kuhl moved, Hoffman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on November 13, 2012; the attached list of Claims; October Revenues; Pay Application Number 9 for the Street & Maintenance Facility Project to Garling Construction in the amount of $199,501.72. After discussion, the vote was: ayes – Hoffman, Kuhl, Wayson, Chipman, Donahue; nays – none. Motion carried.

Public Comment.
No public comment was offered.

City Engineer Report.
City Engineer Trom reported on the progress of the Streets Maintenance Facility.  Council discussed tours and open houses of the facility.

City Attorney Report.
City Attorney Peterson presented information on the bike lane concern. Council discussed the bike issue including what other communities are doing regarding this matter. Council suggested exploring with MPOJC and bringing updated language back to Council.

City Administrator Report.
City Administrator Heiar reported on several upcoming meetings. The Telecommunications Commission will meet on December 3. The Joint Council and Park Board meeting will be held on December 6 with a 7 p.m. start. The second Council meeting in December falls on Christmas.  Staff would propose cancelling the meeting with a resolution approving payment of bills that are absolutely necessary to not have a penalty or late fee.  Council will meet as normal in January.   Work on the Ranshaw house progress slowing down. Mulcahey is looking at grants that are due from April to August. Heiar reported that the City is having an EPA visit for the Storm Water program audit.  EPA staff is inspecting many facilities, both public and private.  The AT&T Tower Application was removed due to amendments to the agreement.  He asked if Council sees anything they have issues with, to  please let him know. He anticipates this being on the next meeting agenda.

Mayor Report.
Mayor Salm reported that he will be ringing the Salvation Army bell at Fareway on Thursday, November 29 from 12 -2. He encouraged all to come out and support his cause.

Housing Trust Fund of Johnson County Presentation – Tracey Achenbach.
Tracey Achenbach presented a summary of the Housing Trust Fund of Johnson County including the direct impact of assistance to North Liberty residents.
Hazmat per Capita Levy Change – Dave Wilson.
Dave Wilson presented information on the Hazmat Team and the per capita rate charged by EMA. Wilson is proposing an increase the per capita rate from $0.25 to $0.50. North Liberty’s amount will go from $3,343 to $6,686 to fund truck replacement and increases in operating costs.

Outside Storage Ordinance.
Donahue moved, Chipman seconded to approve the third consideration and adoption of Ordinance Number 12-12, An Ordinance Amending Chapter 169 of the North Liberty Code of Ordinances by Amending Section 169.13, “Other Design Standards” to Establish New Screening and Open Storage Regulations.  The vote was: ayes – Kuhl, Wayson, Chipman, Donahue, Hoffman; nays – none. Motion carried.

Temporary Sign Ordinance.
Hoffman moved, Wayson seconded to approve the third Consideration and adoption of Ordinance Number 12-13, An Ordinance Amending Chapter 173 of the North Liberty Code of Ordinances by Amending Section 173.13, “Temporary Signs” to change the requirements and allowance on temporary signs.  The vote was; ayes – Wayson, Chipman, Donahue, Hoffman, Kuhl; nays – none. Motion carried.

Golf Cart Ordinance.
At 7:32 p.m., Mayor Salm opened the public hearing regarding golf cart ordinance. No oral or written comments were received. The public hearing was closed.

Council discussed the golf cart ordinance.  Councilor Wayson proposed requiring a minimum age of 18 to ride and no rear facing seats.

Kuhl moved, Chipman seconded to approve the first consideration of Ordinance Number 12-14, An Ordinance amending the Code of Ordinances of the City of North Liberty, Iowa by amending Chapter 74 by repealing the “Sunset” Clause.  Wayson moved, Hoffman seconded to amend the motion to include requiring riders to be a minimum age of 18 and not allowing rear facing seats.  After discussion, the vote was: ayes – Hoffman, Wayson; nays – Chipman, Donahue, Kuhl. Motion failed.  Donahue moved, Chipman seconded to include a sunset in the ordinance after two years.  The vote was: ayes – Donahue, Hoffman, Kuhl, Chipman; nays – Wayson. Motion carried.  After further discussion, the vote on the first consideration of the ordinance was: ayes – Kuhl, Chipman, Donahue; nays – Hoffman, Wayson.  Motion carried.

Mutual Aid Agreement.
Donahue moved, Chipman seconded to approve Resolution Number 12-106, A Resolution approving a 28E Agreement for Mutual Aid Fire Protection between the City of North Liberty and certain other cities and independent fire districts in Johnson County, Iowa.  After discussion, the vote was: ayes – Donahue, Hoffman, Kuhl, Wayson, Chipman; nays – none. Motion carried.

FY 12 Annual Financial Report.
Kuhl moved, Wayson seconded to approve Resolution Number 12-107, A Resolution approving the Annual Report for the Fiscal Year ending June 30, 2012 for the City of North Liberty, Iowa. After discussion, the vote was: ayes – Hoffman, Kuhl, Wayson, Chipman, Donahue; nays – none. Motion carried.

FY 12 Annual Urban Renewal Report.
Donahue moved, Hoffman seconded to approve Resolution Number 12-108, A Resolution approving the Annual Urban Renewal Report for the Fiscal Year ending June 30, 2012 for the City of North Liberty, Iowa. After discussion, the vote was: ayes – Hoffman, Kuhl, Wayson, Chipman, Donahue; nays – none. Motion carried.

FY 14 Annual Appropriations.
Chipman moved, Hoffman seconded to approve Resolution Number 12-102, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year. (JM Swank)  The vote was: ayes – Kuhl, Wayson, Chipman, Donahue, Hoffman; nays – none. Motion carried.

Wayson moved, Hoffman seconded to approve Resolution Number 12-103, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year. (Heartland Express) The vote was: ayes – Wayson, Chipman, Donahue, Hoffman, Kuhl; nays – none. Motion carried.

Kuhl moved, Chipman seconded to approve Resolution Number 12-104, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year. (Maytag) After discussion, the vote was: ayes – Chipman, Donahue, Hoffman, Kuhl, Wayson; nays – none. Motion carried.

Kuhl moved, Hoffman seconded to approve Resolution Number 12-105, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year. (Sleep Inn) The vote was: ayes – Donahue, Hoffman, Kuhl, Wayson, Chipman; nays – none. Motion carried.

North Liberty Backup Generator Project.
Wayson moved, Hoffman seconded to approve Resolution Number 12-109, A Resolution accepting the Statement of Qualifications from Shive-Hattery for the North Liberty Backup Generator Project.  After discussion, the vote was: ayes – Hoffman, Kuhl, Wayson, Chipman, Donahue; nays – none. Motion carried.

Dubuque Street Trail Project.
Donahue moved, Hoffman seconded to approve Resolution Number 12-110, A Resolution approving the Final Acceptance of the Dubuque Street Trail Project. After discussion, the vote was: ayes – Kuhl, Wayson, Chipman, Donahue, Hoffman; nays – none. Motion carried.

Jones Boulevard Project.
Chipman moved, Wayson seconded to approve Resolution Number 12-111, A Resolution approving the Final Acceptance of the Jones Boulevard Project. The vote was: ayes – Wayson, Chipman, Donahue, Hoffman, Kuhl; nays – none. Motion carried.

Old Business.
Councilor Chipman reported that based on the Iowa League of Cities legislative forum, property taxes are definitely on the agenda this year and an increase to gas sales tax being discussed.

New Business.
Councilor Kuhl reported that he is sitting on panel tomorrow on healthcare delivery at Mercy Hospital from 12 – 2 p.m. Councilor Donahue reported that the Iowa League of Cities
Legislative Day is Tuesday, January 22. Additional details will follow.

Adjournment.
At 8:03 p.m., Wayson moved, Hoffman seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
November 13, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the November 13, 2012 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper and other interested parties.

Approval of the Agenda.
Kuhl moved, Chipman seconded to approve the agenda. The vote was: ayes – Hoffman, Donahue, Kuhl, Wayson, Chipman; nays – none. Motion carried.

Consent Agenda.
Hoffman moved, Wayson seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on October 23, 2012; the attached list of claims; pay application number 5 for the Dubuque Street Trail Project to Peterson Contractors, Inc.  in the amount of $22,343.60; and pay application number 7 for the Jones Boulevard Project to Horsfield Construction in the amount of $297,282.93. After discussion, the vote was: ayes – Donahue, Kuhl, Wayson, Chipman, Hoffman; nays – none. Motion carried.

Public Comment.
Diana Coberley 410 Ashley Court, commented on lack of accessible parking spots, accessible to city building, lack of handicapped in existing developments.  She does inservice training regarding accessibility issues offering helpful and low cost ideas. Trom reported that the MPOJC is working on a transition plan regarding accessibility in existing facilities. Council discussed the possibility of conducting a review of our public buildings and parking.  The suggestion was made to include in the budget discussion tonight.

City Engineer Report.
City Engineer Trom reported that the Streets and Maintenance Facility is getting close to completion. The first final walk through to complete a punch list will be done tomorrow. The Forevergreen Road alignment study open house yielded good comments. Alignments are being evaluated.  Staff will be meeting with the directly impacted property owners.  Council consideration of potential alignment(s) is expected before the end of May.  Jones Boulevard, Phase 2 plans are in the works.  Staff is evaluating project details. Neighborhood meetings along the project area will be held. Plans are expected to be out to bid next year.
The final pay applications on the agenda have taken so long because the contractor got busy and didn’t get the information to the city.  Council discussed the Forevergreen Road project relating to the Dubuque Street and the North Liberty Road traffic studies.

City Attorney Report.
City Attorney Peterson reported that he will be out of office on Friday at the Iowa Municipal Attorney’s Conference.  Discussion on the bike question will be on the next Council meeting or the following one.

City Administrator Report.
City Administrator Heiar updated Council on the golf card ordinance. It is set to sunset on December 31.  It will be on the next agenda for discussion and possible action.  Heiar reported that staff is close to having a packet ready for distribution regarding the park planning. He requested feedback on scheduling a joint meeting with the park board on December 6 at 6:30 p.m. The ECICOG Legislative Open House is scheduled for November 20 at 4 p.m. at the Coralville City Hall.  Heiar provided an update on the Library Expansion Project.  City Offices are closed next Thursday and Friday for Thanksgiving.  Council discussed the plan for a second meeting in December.

Mayor Report.
Mayor Salm reported that he received notification of two INS grant awards, $1,000 to the Optimists for the Winter Essentials Project and $1,000 to the North Liberty Community Pantry for computer network equipment.  Mayor Salm will be ringing the Salvation Army bell at Fareway on November 29 from 12 – 2 p.m. in competition with the Mayors from Coralville and Iowa City.

Mayor Salm proclaimed November 11 through 17, 2012 as Hunger and Homeless Awareness Week in the City of North Liberty.

Outside Storage Ordinance.
Donahue moved, Chipman seconded to approve the second consideration of Ordinance Number 12-12, An Ordinance Amending Chapter 169 of the North Liberty Code of Ordinances by Amending Section 169.13, “Other Design Standards” to Establish New Screening and Open Storage Regulations.  The vote was: ayes- Kuhl, Wayson, Chipman, Hoffman, Donahue; nays –none. Motion carried.

Temporary Sign Ordinance.
Kuhl moved, Donahue seconded to approve the second consideration of Ordinance Number 12-13, An Ordinance Amending Chapter 173 of the North Liberty Code of Ordinances by Amending Section 173.13, “Temporary Signs” to change the requirements and allowance on temporary signs.  After discussion, the vote was: ayes – Wayson, Chipman, Hoffman, Donahue, Kuhl; nays – none. Motion carried.

Board/Commission Appointment.
Donahue moved, Hoffman seconded to appoint Marissa Reed to the Board of Adjustment.  The vote was: ayes – Chipman, Hoffman, Donahue, Kuhl, Wayson; nays –none. Motion carried.

Arlington Ridge Subdivision.
Peterson presented the proposed amendment regarding handicapped sidewalk ramps.  Hoffman moved, Wayson seconded to approve Resolution Number 12-100, A Resolution Approving the Developer’s Agreement between the City of North Liberty and Arlington Development, Inc. that establishes the terms and conditions under which Arlington Ridge, Part 5 will be developed in the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Donahue, Kuhl, Wayson, Chipman; nays – none. Motion carried.

Kuhl moved, Chipman seconded to approve Resolution Number 12-101, A Resolution Approving the Developer’s Agreement between the City of North Liberty and Arlington Development, Inc. that establishes the terms and conditions under which Arlington Ridge, Part 6 will be developed in the City of North Liberty, Iowa. The vote was: ayes – Donahue, Kuhl, Wayson, Chipman, Hoffman; nays – none. Motion carried.

FY 14 Budget Goal Setting.
Council offered their goals and discussed budget matters for the upcoming FY 14 fiscal year.   A summary of the goals will be included in the FY 14 budget materials.

Old and New Business.
Councilor Kuhl talked about the Centennial kickoff and merchandise.  Merchandise is currently available at City Hall from Tracey Mulcahey.  Councilor Chipman will be attending the League of Cities Legislative meeting tomorrow.

Adjournment.
At 8:03 p.m., Wayson moved, Hoffman seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
October 23, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the October 23, 2012 Regular Session of the North Liberty City Council to order.  Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present:  Ryan Heiar, Scott Peterson, Kevin Trom, Dean Wheatley, Tracey Mulcahey, Erika Harper and other interested parties.

Approval of the Agenda.
Kuhl moved, Hoffman seconded to approve the agenda. The vote was: ayes – Hoffman, Wayson, Donahue, Kuhl, Chipman; nays – none. Motion carried.

Consent Agenda.
Kuhl moved, Wayson seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on October 9, 2012; the attached list of Claims; September Revenues; Pay Application Number 4 for the Library Expansion Project to Todd Hackett Construction Co. in the amount of $239,596.65; Pay Application Number 8 for the Street and Maintenance Facility to Garling Construction, Inc.  in the amount of $287,812.95; the Liquor License Renewal for  J & A Tap,  Class C Liquor License with Sunday Sales endorsement.; the Liquor License Renewal for Fareway Store,  Class E Liquor License; and the Liquor License Application for the Greiner Wedding Reception,  November 2, 2012 at South Slope. After discussion, the vote was: ayes – Wayson, Donahue, Kuhl, Chipman, Hoffman; nays – none. Motion carried.

Public Comment.
Assistant Scout Master David West of North Liberty Boy Scout Troop 216 introduced members of the troop working on a communications and citizenship in the community badge. West highlighted Scouts community service projects including creek clean up and Avenue of the Flags.

City Engineer Report
City Engineer Trom had no report, but offered to answer questions.

City Attorney Report.
City Attorney Peterson spoke about the email about bicycles and restrictions.  Staff is looking at the issue in house. He plans to have an update by the next City Council meeting.

City Administrator Report.
City Administrator Heiar reported that the fiscal facts chart shows that everything is above budgeted revenue except for the General Fund, but the bulk of the tax revenues come in October.

Heiar reminded all that the City’s voting precincts have been updated. Information on where to vote is on both the City homepage and the County Auditor homepage.  Early voting was held at the Community Center on October 22.

Heiar updated Council on the Library project. The south entrance is closed as of Monday, October 22.  He asked for patience for the next 5 weeks until the new entrance opens.

Heiar reported staff is about to begin the first union negotiation session of the year.

The Penn Meadows/West side park/ballfields issue has been discussed with NLYBS and Babe Ruth representatives. Staff will be updating a few things then planning a joint meeting with the Park Board and Council to move the ball field planning ahead.

Heiar asked Council if they would be willing to hold the FY 14 budget goal setting at the next Council meeting.

Mayor Report.
Mayor Salm thanked the Boy Scouts for all that they do.

Outside Storage Ordinance.
Wheatley presented the proposed amendments to the ordinance. The Planning Commission recommended approval of the amendments.  Council discussed potential redress if an applicant disagrees with staff. The issue would be brought to the Board of Adjustment.

At 6:41 p.m., Mayor Salm opened the Public Hearing regarding proposed ordinance revision. No oral or written comments were received. The public hearing was closed.

Wayson moved, Chipman seconded to approve the First Consideration of Ordinance Number 12-12, An Ordinance Amending Chapter 169 of the North Liberty Code of Ordinances by Amending Section 169.13 to Establish New Screening and Open Storage Regulations. After discussion, the vote was: ayes –Kuhl, Hoffman, Chipman, Donahue, Wayson; nays – none. Motion carried.

Temporary Sign Ordinance.
Wheatley presented the proposed amendments to the ordinance. The Planning Commission recommended approval of the amendments.  Council discussed the ordinance amendments.

At 6:53 p.m., Mayor Salm opened the Public Hearing regarding proposed ordinance revision. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Wayson seconded to approve the First Consideration of Ordinance Number 12-13, An Ordinance Amending Chapter 173 of the North Liberty Code of Ordinances by Amending Section 173.13, “Temporary Signs.” Donahue moved to amend to limit the number of times allowed to three per year.  After discussion, the vote on the amendment was: ayes – Hoffman, Donahue; nays – Chipman, Wayson, Kuhl. Motion failed. After further discussion, the vote on the first consideration of the ordinance was: ayes – Chipman, Donahue, Wayson, Kuhl, Hoffman; nays – none. Motion carried.

Board/Commission Appointments.
Donahue moved, Hoffman seconded to recommend the approval of the appointment of Annie Obrecht to the Planning Commission.  After discussion, the vote was: ayes- Donahue, Wayson, Kuhl, Chipman, Hoffman; nays – none. Motion carried.

Chipman moved, Kuhl seconded to recommend the approval of the appointment of Chris Croy to the Cemetery Board.  The vote was: ayes- Donahue, Wayson, Kuhl, Chipman, Hoffman; nays – none. Motion carried.

General Obligation Urban Renewal Bonds.
Kuhl moved, Wayson seconded to approve Resolution Number 12-97, A Resolution authorizing the issuance of $1,815,000 General Obligation Urban Renewal Library Improvement Bonds, Series 2012B, and providing for the levy of taxes to pay the same. The vote was: ayes – Wayson, Kuhl, Chipman, Hoffman, Donahue; nays – none. Motion carried.

Water Revenue Bonds.
Donahue moved, Kuhl seconded to approve Resolution Number 12-98, A Resolution providing for the issuance and securing the payment of $1,575,000 Water Revenue Refunding Bonds, Series 2012C.  The vote was: ayes – Kuhl, Chipman, Hoffman, Donahue, Wayson; nays – none. Motion carried.

RDLG Library Loan.
Kuhl moved, Hoffman seconded to approve Resolution Number 12-99, A Resolution Authorizing and Approving a Loan from Linn County Rural Electric Cooperative Association and Providing for the Levy of Taxes to Pay the Same. After discussion, the vote was: ayes – Chipman, Hoffman, Donahue, Wayson, Kuhl; nays – none. Motion carried.

Old Business.
No old business was offered.

New Business.
Councilor Kuhl reported that he has received nice comments on Community Center, streets, roads, and trails. He encouraged all to check their voter registration card for updated voting locations.

Wheatley reported that an AT&T tower application will be on an upcoming Council agenda.

Adjournment.
At 7:05 p.m., Wayson moved, Hoffman seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
October 9, 2012
Regular Session

Call to order.
At 6:30 p.m. Mayor Salm called the October 9, 2012 Regular Session of the North Liberty City Council to order.  Council members present:  Chipman, Donahue, Hoffman, Kuhl, Wayson.
Others present:  Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Tionna Pooler, Lori Meyer, Steve Sherman, Mary Byers and other interested parties.
Approval of the Agenda.
Kuhn moved, seconded by Hoffman to approve the agenda.  The vote was: ayes—Wayson, Donahue, Hoffman, Chipman, Kuhl; nays—none.   Motion carried.

Consent Agenda.
Chipman moved, seconded by Hoffman, to approve the Consent Agenda including the City Council Minutes Regular Session of September 24, 2012; the attached list of Claims; Class C Liquor Application for Shannon Wagner Event at South slope on November 17, 2012.  After discussion, the vote was: ayes—Wayson, Kuhl, Hoffman, Donahue, Chipman; nays—none.  Motion carried.

Public Comment.
Steve Sherman is running for the State House of Representatives and wanted to introduce himself to the Council.

City Engineer Report.
Trom reported on the progress of the Street Maintenance Facility.

Trom attended a Stormwater Management Seminar yesterday which was host by Iowa Economic Development and Iowa Association of Municipal Utilities.  .
Trom reminded the council of the Forevergreen Road Alignment Open House on October 10th at 5:30 p.m. at VanAllen Elementary School.
City Attorney Report.
Peterson addressed the council on an e-mail they received on the use of bikes on city streets.  Peterson is going to research the concerns in the e-mail and report back to the council.

City Administrator Report.
Mulcahey reported that the Ranshaw House is officially placed on the State Historical Register.

Mayor Report.
The City of North Liberty received an award at the League of Cities meeting for the city’s IPAD paperless technology.

Mayor Salm read a Proclamation for Fire Safety Week.

Centennial Funding Request.
Lori Meyer, Centennial Committee Member, addressed the council on the plans for the Centennial Celebrations, and would like the city to contribute $25,000.00.  The committee will also be soliciting the local businesses for donations also.

Kuhl moved, seconded by Chipman, to approve the $25,000.00 contribution to the Centennial Committee.  After discussion, the vote was: ayes—Hoffman, Donahue, Kuhl, Chipman, Wayson; nays—none.  Motion carried.
Water Revenue Bond Sale.
Kuhl moved, seconded by Donahue, to approve Resolution Number 12-94, A Resolution Awarding $1,575.000 Water Revenue Refunding Bonds, Series 2012C to Banker’s Bank.  After discussion, the vote was: ayes—Hoffman, Donahue, Kuhl, Chipman, Wayson; nays—none.  Motion carried.

General Obligation Urban Renewal Bond Sale.
Kuhl moved, seconded by Donahue, to approve Resolution Number 12-95, A Resolution Awarding $1,815,000 General Obligation Urban Renewal Library Improvement Bonds, 2012B to UMB Bank.  After discussion, the vote was: ayes—Chipman, Wayson, Donahue, Hoffman, Kuhl; nays—none.  Motion carried.

Housing Rehabilitation Project.
Public Hearing was open at 6:55 pm and there were no comments.  Public Hearing was closed.

THE PURPOSE OF THIS HEARING IS TO CONSIDER THE STATUS OF FUNDED ACTIVITIES FOR THE HOUSING REHABILITATION PROGRAM FOR NORTH LIBERTY, IOWA, AS ASSISTED BY THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM.
A CDBG Housing contract in the amount of $214,234.00 was awarded to the City of North Liberty for the Iowa Economic Development Authority with a release of funds issued on January 20, 2010.  The city contributed an additional $24,000.00 local match to the program to cover grant administration and technical services for the program.
Through September 2012, a total of $190,136.00 has been invoiced; $138,096.00 for construction, and $52,040.00 for grant administration and technical services.  Construction items included but were not limited to the replacement of siding, windows, doors, and flooring, general electrical, plumbing and mechanical work, as well as lead reduction items.
All six properties have been rehabilitated to date.  No remaining work remains except the IEDA closeout process.
Contract Amendments number one – number three, were issued to amend the original contract end date of June 30, 2011 to the current project end date of October 31, 2012.
Council would like to see before and after pictures of the homes that benefited from this project.

Waste Water Treatment Plant Building Project.
Donahue moved, seconded by Wayson, to approve Resolution Number 12-96, A Resolution Authorizing the execution of the Standard Form of Agreement between the Owner and Contractor with Robison Construction for the Wastewater Treatment Plant Building Project.  After discussion, the vote was: ayes—Kuhl, Hoffman, Chipman, Wayson, Donahue; nays—none.  Motion carried.

Old Business.
Kuhl reported that he attended the League of Cities Conference and said they had quality speakers and presentations.

Kuhl reminded the council that the NPO Meeting is tomorrow at 4:30 p.m. which there will be an IDOT Power Point and a discussion on the I-380 Feasibility Study.
Kuhl also thanked the department heads for their monthly reports.  He thanked the Street Department for striping the streets;   Waterwater Department for their maintenance to their plant; Water Department for their work on the  ASR Well.
Chipman wanted to be sure that the city fills out the worksheet/spread sheet the League of Cities had at the conference.   It will be helpful to the legislature when there is discussion on commercial property tax deduction for feed back to them on how that would impact  North Liberty.
Chipman would like the council to discuss the rules of going into a Close Session.  The fines and penalties have increase and there have been changes to the law.

New Business.
Annual Meeting of CDB will be Friday, November 9, 2012 from  11:30 am – 1:00 pm at the Coralville Convention Center.

Adjournment.
Kuhl moved, seconded by Wayson, to adjourn the meeting at 7:20 p.m.  The vote was: ayes—Hoffman, Kuhl, Chipman, Donahue, Wayson.  Motion carried.

Minutes
North Liberty City Council
September 24, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the September 24, 2012 Regular Session of the North Liberty City Council to order. Council members present:  Chipman, Donahue, Hoffman, (Kuhl), Wayson; absent – Kuhl.

Others present:  Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Dean Moore and other interested parties.

Approval of the Agenda.
Chipman moved, Hoffman seconded to approve the agenda. The vote was: ayes – Wayson, Donahue, Hoffman, Chipman; nays – none; absent – Kuhl. Motion carried.

Consent Agenda.
Hoffman moved, Wayson seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on September 11, 2012; the attached list of Claims; August Revenues; the Liquor License Renewal for Eggy’s Restaurant, Class C Liquor License with Outdoor Service, Sunday Sales and Catering Privilege endorsements; the Liquor License Application for Charlotte’s event at Southslope on October 12, 2012, Class C Liquor License; and Pay Application #7, for the Streets & Maintenance Facility Project to Garling Construction, Inc.  in the amount of $246,975.30.  After discussion, the vote was: ayes – Donahue, Hoffman, Chipman, Wayson; nays – none. Absent – Kuhl. Motion carried.

Public Comment.
No public comment was offered.

City Engineer Report
City Engineer Trom had no report.

City Attorney Report.
City Attorney Peterson reminded Council that he is willing to offer whatever Council would like for training. He asked for feedback soon as to the Council training needs.

City Administrator Report.
City Administrator Heiar reported on the fund balance report for FY 12. All major funds grew more than they were expected to grow.  On the Moody’s bond rating call, it was stated that they look highly upon the growing fund balances.
Heiar reported that SRF will be reducing interest rates to 2% on new loans and existing loans more than 10 years old.

Staff met with IDOT last Friday to discuss I380 and interchanges in North Liberty.  It is projected that I380 will be expanded to six lanes in a ten year time frame.  All interchanges are mostly locally funded now, rather than state funded.

Mayor Report.
Mayor Salm reported that the League of Cities convention is this week in Sioux City.  He is conducting interviews for board and commission appointments for next Council meeting appointments.  The Council discussed the Planning and Zoning Commission training. The training was postponed until new commission members are appointed and can attend the training.

Water Revenue Bond Sale.
At 6:41 p.m., Mayor Salm opened the Public Hearing regarding proposed water revenue bond sale, Series 2012C. No oral or written comments were received.  The public hearing was closed.

Donahue moved, Chipman seconded to approve Resolution Number 12-92, A Resolution taking additional action to enter into a Loan Agreement, setting date for the sale of Water Revenue Refunding Bonds, Series 2012C and authorizing the use of a preliminary official statement in connection therewith. The vote was: ayes – Hoffman, Chipman, Wayson, Donahue; nays – none; absent – Kuhl. Motion carried.

General Obligation Urban Renewal Bond Sale.
Wayson moved, Donahue seconded to approve Resolution Number 12-93, A Resolution setting the date for the sale of General Obligation Urban Renewal Bonds, Series 2012B and authorizing the use of a preliminary official statement in connection therewith.  After discussion, the vote was: ayes – Chipman, Wayson, Donahue, Hoffman; nays – none; absent – Kuhl. Motion carried.

Penn Street Overlay District.
At 6:43 p.m., Mayor Salm opened the public hearing regarding proposed amendments to the Penn Street Overlay District. No oral or written comments were received. The public hearing was closed.

Donahue moved, Chipman seconded to approve the first consideration of Ordinance Number 12-11, An Ordinance amending Chapter 168 of the North Liberty Code of Ordinances by amending provisions of the Penn Street Overlay District.  The vote was: ayes – Wayson, Donahue, Hoffman, Chipman; nays – none; absent – Kuhl. Motion carried.

Donahue moved, Hoffman seconded to approve the suspension of the requirement of three separate readings on three separate occasions as set forth in Iowa Code Section 380.3.  After discussion, the vote was: ayes – Donahue, Hoffman, Chipman, Wayson; nays – none; absent – Kuhl. Motion carried.
Hoffman moved, Chipman seconded to approve the second consideration of Ordinance Number 12-11, An Ordinance amending Chapter 168 of the North Liberty Code of Ordinances by amending provisions of the Penn Street Overlay District.  The vote was: ayes – Hoffman, Chipman, Wayson, Donahue; nays – none; absent – Kuhl. Motion carried.

Donahue moved, Wayson seconded to approve the third Consideration and adoption of Ordinance Number 12-11, An Ordinance amending Chapter 168 of the North Liberty Code of Ordinances by amending provisions of the Penn Street Overlay District.  The vote was: ayes- Chipman, Wayson, Donahue, Hoffman; nays – none; absent – Kuhl. Motion carried.

Hunting within the City Limits discussion.
Council discussed hunting within the city limits. The consensus was to not allow hunting within the city limits and to look at a plan for nuisance control of deer, geese and to review raccoons and possum with the IDNR.

Adjournment.
At 7:06 p.m., Hoffman moved, Wayson seconded to adjourn.  All ayes. Meeting adjourned.

Minutes
North Liberty City Council
September 11, 2012
Regular Session

Call to order.
At 6:30 p.m. Mayor Salm called the September 11, 2012 Regular Session of the North Liberty City Council to order.  Council members present: Chipman, Donahue, Kuhl, Wayson, Hoffman.

Others present: Tracey Mulcahey, Scott Peterson, Dean Wheatley, Erika Harper, Mary Byers, Duane Musser, Lori Linder, Dean Moore and other interested citizens.

Approval of the  Agenda.
Kuhl moved, seconded by Chipman, to approve the agenda.  The vote was: ayes—Chipman, Donahue, Kuhl, Wayson, Hoffman; nays–none.  Motion carried.

Consent Agenda.
Hoffman moved, seconded by Kuhl, to approve the Consent Agenda including the City Council Minutes from the Regular Session on August 28, 2012; the attached list of claims; Liquor License Renewal for Johncy’s Class E-B-C with Sunday Sales endorsement; Liquor License Application for Kyodai Japanese Grill-575 Cameron Way, Class C Liquor License with Sunday Sales endorsement; Library Expansion Project, Todd Hackett Construction with pay request #3 $194,653.10; Streets and Maintenance Facility, Garling Construction Change Order #3 $8,567.81.  After discussion, the vote was:  ayes—Wayson, Chipman, Hoffman, Donahue, Kuhl; nays—none.  Motion carried.

Public Comment.
No public comment was offered.

City Engineer Report.
Trom gave an update on the progress of the new city shop facility.  The Forevergreen Alignment Study Open House will be at Van Allen Elementary School on October 10 from 5:30 pm to 7:00 pm with the City of Coralville.  MPOJC will also be at the meeting to present the Dubuque Street Study.

Staff has been working on switching are Municipal Design Standards to State Urban Design Standards, and this is almost completed.  The document should come before council in the near future.

City Attorney.
Peterson reported that he is now doing the prosecutions and the civil enforcements for the city.

Mayor Report.
Mayor reported that the DNR Hunting Regulations will be on the next agenda for discussion.

The applicants for Board and Commissions vacancies will be on the agenda within the next couple of meetings.  The Mayor would like any feedback or comments e-mailed to him before the item is on the agenda.

The Mayor encouraged the public to attend the Iowa City School Board Meeting on Tuesday, September 18 and also read the newspaper on articles relating to the transferring of funds for the third high school.

Interstate Power and Light Franchise Agreement (Alliant Energy).
Donahue moved, seconded by Wayson, to approve the Third consideration and adoption of Ordinance Number 12-10, An Ordinance granting an Electrical Franchise Agreement to Interstate Power and Light Company.  After discussion, the vote was: ayes—Donahue,  Kuhl, Hoffman, Wayson, Chipman; nays—none.  Motion carried.

FY 2012 Road Use Tax Annual Report.
Kuhl moved, seconded by Wayson, to approve Resolution Number 12-88, A Resolution approving the Official Financial Report for the City Street for the Fiscal Year ending June 30, 2012.  After discussion, the vote was: ayes—Chipman, Hoffman, Donahue, Kuhl, Wayson; nay—none.  Motion carried.

Great Adventures LLC Industrial Development Site Plan.
Planning Commission recommended approval to the City Council with no conditions.

Donahue moved, seconded by Wayson, to approve Resolution Number 12-89 Approving the Storm Water Management Facility Maintenance Agreement and Easement between the City of North Liberty and R. Dean Moore and Great Adventures Development Company, LLC that establishes the terms and conditions under which storm water management facilities will be maintained in Intercity Industrial Park, Part 3A in the City of North Liberty, Iowa.  After discussion, the vote was: ayes—Wayson, Hoffman, Donahue, Chipman, Kuhl; nays—none.  Motion carried.

Donahue moved, seconded by Wayson, to approve Resolution Number 12-90, A Resolution approving the Industrial Development Site Plan for Lot 1, Intercity Industrial Park, Part 3A, North Liberty, Iowa.  After discussion, the vote was: ayes—Wayson, Hoffman, Donahue, Chipman, Kuhl; nays—none.  Motion carried.

Water Revenue Bond Sale.
Chipman moved, seconded by Hoffman, to approve Resolution Number 12-91, A Resolution to fix a date for a public hearing on a loan agreement in a principal amount not to exceed $1,650,000.  After discussion, the vote was: ayes—Kuhl, Chipman, Donahue, Hoffman, Wayson; nays—none.  Motion carried.

Old Business.
No old business was discussed.

New Business.
Donahue reported that he attended the open house for the North Liberty Living Center.
Kuhl reported that the Metropolitan Planning Organization of Johnson County and they passed MAP 21 (Moving Ahead for Progress in the 21st Century) effective October 1, 2012.  Kuhl told of some upcoming changes with MAP 21 that the city should be aware of.

Kuhl reported that the Home Town Rewards is need of pledges and would encourage people to pledge and take part in the program.

Adjournment.
Kuhl moved, seconded by Wayson to adjourn the meeting at 7:15 p.m.  After discussion, the vote was: ayes-Kuhl, Chipman, Donahue, Hoffman, Wayson; nays—none.  Motion carried.

Minutes
North Liberty City Council
August 28, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the August 28, 2012 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Kuhl, Wayson; absent – Hoffman.
Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Dean Wheatley, Erika Harper and other interested parties.

Approval of the Agenda.
Kuhl moved, Chipman seconded to approve the agenda. The vote was: ayes – Donahue, Kuhl, Wayson, Chipman; nays – none; absent – Hoffman.

Consent Agenda.
Kuhl moved, Wayson seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on August 14, 2012; the attached list of Claims; July Revenues; Pay Application Number 6 for the Street and Maintenance Facility Project to Garling Construction in the amount of $290,770.30; and Final Pay Application Number 2 for the North Dubuque Street Project to LL Pelling in the amount of $ 6,893.75. The vote was:
ayes – Donahue, Kuhl, Wayson, Chipman; nays – none; absent – Hoffman. Motion carried.

Public Comment.
Sally Stutsman Candidate for House District 77 and Johnson County Supervisor updated council. The County has hired a new full time Veterans Affairs Director.

City Engineer Report
City Engineer Trom reported that the Street and Maintenance Facility Construction is progressing nicely. The City successfully had the Dubuque Street Trail Project audit with the Iowa DOT.

City Attorney Report.
City Attorney Peterson discussed with Council the plan for handling the legislative update after the Iowa League of Cities Conference.

At 6:37 p.m., Councilor Hoffman joined the meeting.

City Administrator Report.
City Administrator Heiar updated Council on the Street and Maintenance Facility project. He offered to let Council visit the site, but asked for a heads up prior to the visit. Heiar and Mayor Salm met with Rebecca Neades from the Chamber and Sherry Kuntz, Senator Harkin’s aide. They had the opportunity to make the case for Highway 965. The City received three packets for the East Trunk Sewer Project from Fox Engineering, McClure
Engineering and Veenstra & Kimm. Heiar met with North Liberty Development. They are planning a breakfast mixer in October. They asked how they might be helpful to the City. Heiar is meeting with Babe Ruth this week and NLYBS soon. A joint meeting in October is planned with the Council and the Park Board. He reminded all that City Hall is closed on Monday for Labor Day.

Hunting within the City Limits
Heiar presented information regarding the history of hunting in the city limits. Heiar requested that Council provide information. Bill Bunger and Tim Thompson from the Iowa Department of Natural Resources were present regarding the allowance of hunting in the City limits. Council discussed the information provided. The consensus was that hunting for recreation would not be allowed, but hunting for management would be considered. Staff will work with IDNR to put together a plan for goose management and to provide a map of areas where hunting would be allowed.

Interstate Power and Light Franchise Agreement. (Alliant Energy)
Donahue moved, Chipman seconded to approve the second consideration of Ordinance Number 12-10, An Ordinance granting an Electrical Franchise Agreement to Interstate Power and Light Company. The vote was: ayes – Kuhl, Wayson, Chipman, Hoffman,
Donahue; nays – none. Motion carried.

USGS Agreement.
Donahue moved, Kuhl seconded to approve Resolution Number 12-84, A Resolution approving an agreement between the City of North Liberty and the United States Geological Survey to jointly fund a stream gage station on Muddy Creek. The vote was: ayes – Wayson,
Chipman, Hoffman, Donahue, Kuhl; nays – none. Motion carried.

Transit Agreement.
Hoffman moved, Chipman seconded to approve Resolution Number 12-85, A Resolution approving the second amendment to that certain 28E Agreement between the City of Coralville and the City of North Liberty for the provision of limited transit services. After discussion, the vote was: ayes – Chipman, Hoffman, Donahue, Kuhl, Wayson; nays – none.
Motion carried.

Police Officer Reimbursement Agreement.
Donahue moved, Kuhl seconded to approve Resolution Number 12-86, A Resolution approving the agreement between Travis L. Clubb and the City of North Liberty, Iowa, for repayment of law enforcement training costs. The vote was: ayes – Hoffman, Donahue,
Kuhl, Wayson, Chipman; nays – none. Motion carried.

Great Places Application.
Hoffman moved, Wayson seconded to approve Resolution Number 12-87, A Resolution in support of a Great Places application. After discussion, the vote was: ayes – Donahue, Kuhl, Wayson, Chipman, Hoffman; nays – none. Motion carried.

Old Business.
Councilor Kuhl reported on the Chamber luncheon. Council discussed the Hometown Rewards Project. Staff was asked to provide regular updates on the number of pledges made and perhaps have the Program Coordinator attend a Council meeting to present.

New Business.
Councilor Kuhl reported that the MPOJC meeting is September 5 4:30 in Coralville. Kuhl expressed concern in community with Mediacom and poor customer service they are providing. He encouraged residents to attend the Telecommunications meeting on Monday, Councilor Wayson stated that Friday, August 31 is a Full Moon. Neil Armstrong’s family expressed the wish that all would go out and observe the moon in honor of him. Mayor Salm asked for a substitute for the JECC meeting in September, while he is at the League of Cities conference. Councilor Donahue reported that the food pantry groundbreaking is tomorrow. Council discussed the second meeting in September with the League Conference conflict.

Adjournment.
At 7:26 p.m., Wayson moved, Hoffman seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
August 14, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the August 14, 2012 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Jeff Mekota, Chad Wiltz, Keith Sherman, Don Colony, Jennifer Levy, Lori Linder, Rev. Andrew Richard, Gary Burge and other interested parties.

Approval of the Agenda.
Donahue moved, Kuhl seconded to approve the agenda. The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Consent Agenda.
Kuhl moved, Chipman seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on July 24, 2012; the attached list of Claims; the Liquor License Renewal for Café Brown Bottle, Class C Liquor License with outdoor service and Sunday sales endorsements; Change Order Number Two in the deduct amount of ($1,307.50) for the Library Expansion and Remodel Project to Todd Hackett Construction; Pay Request Number Two in the amount of $88,033.17 for the Library Expansion and Remodel Project to Todd Hackett Construction; Pay Application Number One in the amount of  $130,981.26 for the Dubuque Street Overlay Project to LL Pelling; Pay Application Number Five in the amount of $340,087.00 for the Streets and Maintenance Facility Project to Garling Construction. The vote was: ayes – Wayson, Kuhl, Donahue, Chipman, Hoffman; nays – none. Motion carried.

Public Comment.
Jennifer Levy, 480 Carlisle Drive, requested a “Not a Through Truck Route” sign at corner of Front Street and Penn Street to assist with semis backing up into Arlington Ridge.

City Engineer Report
City Engineer Trom updated Council on the Street and Maintenance Facility. Construction is progressing nicely.

City Attorney Report.
City Attorney Peterson asked Council for feedback on a proposed Legislative Update.  Council requested specific information on open meetings, TIF legislation, and any other items deemed relevant by the City Attorney.   Council suggested having the update be fifteen to thirty minutes prior to a regular city council meeting.

City Administrator Report.
City Administrator Heiar updated Council on the Library Project.  Construction is progressing nicely. The City was granted an extension for the first CAT grant draw.  Heiar reported that the front entrance to the Community Center will be closed for construction for four weeks coming up soon. More press will be given to this when the precise timing is determined.  Heiar reported on the interruptible power and cost savings at the wastewater plant.  He presented information from the Water Department’s report. The City had its highest pumpage ever in July with over 50 million gallons being produced. The plant has kept up with the demand. The ASR well has not been necessary.  Council discussed the generators and water conservation.

Mayor Report.
Mayor Salm reported on the Kid’s Triathlon.  He was amazed at all of the young athletes. He offered kudos to Katie Gerot and all the volunteers.  Salm announced a Food Pantry fundraising event scheduled for August 23 from 5-7 p.m. at the UI Athletic Club. Tickets are available for adults, $30, and kids, $15.  Tim Dwight will be the highlight of the evening.

Interstate Power and Light Franchise Agreement. (Alliant Energy)
At 6:52 p.m., Mayor Salm opened the public hearing regarding the proposed franchise agreement with Alliant Energy. No oral or written comments were received. The public hearing was closed.

Donahue moved, Hoffman seconded to approve the first consideration of Ordinance Number 12-10, An Ordinance granting an Electrical Franchise Agreement to Interstate Power and Light Company.  After discussion, the vote was: ayes – Kuhl, Donahue, Chipman, Hoffman, Wayson; nays – none. Motion carried.

Penn Prairie Pond.
Council discussed the additional information provided regarding Penn Prairie Pond. Gary Burge spoke on behalf of the homeowner’s association. Council consensus was to not provide funding support to private ponds. Staff was asked to work on a private pond policy.

AmeriCorps Assistance.
Heiar presented information regarding the request of CCIA for funding for the local AmeriCorps program. CCIA is requesting $4,000 annually.  Council discussed the proposed request.  Chipman moved, Hoffman seconded to approve the $4,000 contribution with annual evaluation.  After discussion, the vote was: ayes – Chipman, Hoffman, Wayson, nays – Kuhl; abstain – Donahue. Motion carried.

Liberty Medical & Commerce Part Three, Lot 1 Residential Site Plan Application.
Wheatley presented the site plan application for Liberty Medical & Commerce. The Planning Commission voted 3-2 to recommend denial of the application.  Staff recommended approval of the application. The developer presented additional information regarding the application. Council discussed the application with the developer.

Donahue moved, Hoffman seconded to approve Resolution Number 12-78, A Resolution approving the Residential Development Site Plan for Liberty Medical & Commerce Part Three, Lot 1, North Liberty, Iowa. After discussion, the vote was: ayes – Chipman, Hoffman, Wayson, Kuhl, Donahue; nays – none. Motion carried.

Fun Run.
Wayson moved, Chipman seconded to approve Resolution Number 12-79, A Resolution Authorizing the use of City streets and temporary street closings for the Annual North Liberty Chamber Steering Committee Fun Run/Walk. The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Housing Rehabilitation Program Documents.
Hoffman moved, Donahue seconded to approve Resolution Number 12-80, A Resolution adopting the Community Development Block Grant Procurement Policy. The vote was: ayes – Wayson, Kuhl, Donahue, Chipman, Hoffman; nays – none. Motion carried.

Chipman moved, Wayson seconded to approve Resolution Number 12-81, A Resolution adopting a Code of Conduct. The vote was: ayes – Kuhl, Donahue, Chipman, Hoffman, Wayson; nays – none. Motion carried.

Hoffman moved, Donahue seconded to approve Resolution Number 12-82, A Resolution approving an extension to the Housing Fund Administrative Services Agreement between the City of North Liberty and the East Central Iowa Council of Governments for Services Relating to Owner-Occupied Housing Rehabilitation Project.  The vote was: ayes – Donahue, Chipman, Hoffman, Wayson, Kuhl; nays – none. Motion carried.

Street Department Equipment.
Don Colony offered information regarding the proposed amendments to his street department capital project spending. Heiar summarized the changes.  Council discussed the equipment proposal.

Kuhl moved, Donahue seconded to approve the proposed amendments to the Street Department Capital Expenditure Plan.  The vote was: ayes – Chipman, Hoffman, Wayson, Kuhl, Donahue; nays – none. Motion carried.

Speed Limit Resolution.
Kuhl moved, Donahue seconded to approve Resolution Number 12-83, A Resolution approving special speed limits in the City of North Liberty, Iowa with the speed limit being set at 35 miles per hour for the entire length of the street from Penn Street to Forevergreen Road.  After discussion, the vote was: ayes – Kuhl; nays – Hoffman, Wayson, Donahue, Chipman. Motion failed.  Hoffman moved, Wayson seconded to approve the resolution as drafted.  After discussion, the vote was: ayes – Hoffman, Wayson, Kuhl, Chipman; nays – Donahue. Motion carried.

Old Business.
Councilor Hoffman reported that Street Superintendent Don Colony was on NPR speaking on the fastest growing city segment.

New Business.
Councilor Kuhl attended Iowa City Chamber luncheon and toured Bourlaug Elementary.  He will be attending the Chamber event at noon tomorrow at Red’s Alehouse.

Councilor Wayson offered his condolences to the City of Marshalltown in the loss of their mayor.

Heiar reminded Council that Salute to Summer, the Fire Department’s Fundraiser, is scheduled for Saturday at Bobbers.

Adjournment.
At 8:22 p.m., Donahue moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
July 24, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the July 24, 2012 Regular Session of the North Liberty City Council to order. Council members present: Donahue, Hoffman, Kuhl, Wayson; absent – Chipman.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper, Glen Siders, Rev. Andrew Richard, Cheryle Caplinger, Dave Moore, Rebecca Neades, Nate Byers, Lori Lindner and other interested parties.

Approval of the Agenda.
Kuhl moved, Hoffman seconded to approve the agenda. The vote was: ayes – Kuhl, Donahue, Wayson, Hoffman; nays – none; absent – Chipman. Motion carried.

Consent Agenda.
Donahue moved, Kuhl seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on July 10, 2012; the attached list of Claims; July Revenues; the Liquor License Renewal for the Fieldhouse, Class C Liquor License with Sunday Sales endorsement; the Liquor License Renewal for Corridor Convenience, Class C Beer Permit, Class B Wine Permit with Sunday Sales Endorsement; the Liquor License Update for Casey’s General Store #2788, Class E Liquor License adding Class B Carryout Native Wine endorsement; Pay Application Number 1 for the Library Addition and Remodel Project to Todd Hackett Construction Co. in the amount of $ 70,246.80; Change Order Number 1 for the Ranshaw House Project to  Roger Gwinnup Construction in the  amount of $11,122.00, Pay Application Number 1 for the Ranshaw House Project to Roger Gwinnup Construction in the amount of $25,614.82.  After discussion, the vote was: ayes – Donahue, Hoffman, Wayson, Kuhl; nays – none; absent – Chipman. Motion carried.

Public Comment.
No public comment was offered.

City Engineer Report
City Engineer Trom updated Council on the Harvest Estates II Subdivision. Construction will be starting as early as tomorrow on the infrastructure improvements.  The Streets and Maintenance Facility progress meeting is scheduled for tomorrow. The construction is continuing.  The contractor continues to start working early hours and has not fielded complaints.

City Attorney Report.
City Attorney Peterson reported that the Franchise Agreement with Alliant will be on the next City Council agenda.

City Administrator Report.
City Administrator Heiar reported on the conduit bonding proposal. Council consensus was to not move forward with the proposal. Heiar reported that the Youth Triathlon scheduled for August 4 is full with 90 youth participating.  The Library Project is moving along. The contractor found some bad soil that had to be removed and replaced.  The Ranshaw House project is progressing nicely. Heiar noted the lack of a dumpster on site as the contractor reuses much of the materials.

Mayor Report.
Mayor Salm reported that he and Heiar presented at Hiawatha work session – presentation on small business program.

Autumn Ridge, Part 3 Final Plat.
Wheatley presented the Final Plat Application. The developer has met all the requirements and installed all improvements including the extension of Stewart Street to Zeller Street. Glen Siders presented information regarding the storm sewer issue and agreement. The developer, Southgate will warranty the improvement over the storm sewer for five years.

Donahue moved, Wayson seconded to approve Resolution Number 12-73, A Resolution approving the Final Plat and accepting public improvements for Autumn Ridge, Part Three, North Liberty, Iowa. The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue; nays – none; absent – Chipman. Motion carried.

Donahue moved, Kuhl seconded to approve Resolution Number 12-74, A Resolution approving the Storm Sewer Repair Agreement between the City of North Liberty and Autumn Ridge Partners, LC in North Liberty, Iowa.  After discussion, the vote was: ayes – Wayson, Kuhl, Donahue, Hoffman; nays – none; absent – Chipman. Motion carried.

North Liberty Blues and BBQ Update.
Cheryle Caplinger and Dave Moore updated Council on North Liberty Blues and BBQ 2012 and plans for the event in 2013.

Liberty Centre, Part 1, Lot 11 Site Plan.
Wheatley reported that the Planning Commission recommended approval of the proposed site plan with no conditions.  Council discussed pedestrian connectivity with adjacent lots. Nate Byers of McClure spoke on behalf of the applicant.  Byers stated that connectivity exists between developments utilizing the public walk along the right-of-ways.  Council further discussed the proposed walkway requirement and pedestrian accommodations.

Kuhl moved, Hoffman seconded to approve the Resolution Number 12-75, A Resolution approving the commercial development site plan for Liberty Centre Part One, Lot 11, North Liberty, Iowa with the condition that an interconnecting sidewalk be added at the discretion of the City Planner. After discussion, the vote was: ayes –Kuhl, Hoffman, Wayson; nays – Donahue; absent – Chipman. Motion carried.

Cedar Springs, Part 9.
Hoffman moved, Donahue seconded to approve Resolution Number 12-76, A Resolution approving and authorizing the removal of the access limitation on Lot 293, Cedar Springs Part Nine, North Liberty, Iowa. After discussion, the vote was: ayes –Donahue, Kuhl Hoffman, Wayson; nays – none; absent – Chipman. Motion carried.

Salary Resolution.
Wayson moved, Kuhl seconded to approve Resolution Number 12-77, A Resolution authorizing salaries and hourly wages for City employees for the Fiscal Year of July 1, 2012 through June 30, 2013. The vote was: ayes –Hoffman, Donahue, Wayson, Kuhl; nays – none; absent – Chipman. Motion carried.

Adjournment.
At 7:20 p.m., Donahue moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
July 10, 2012
Regular Session

Call to order.
At 6:30 p.m., Mayor Salm called the July 10, 2012 Regular Session of the North Liberty City Council to order. Council members present:  Chipman, Hoffman, Kuhl, Wayson; absent – Donahue.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Erika Harper and other interested parties.

Approval of the Agenda.
Kuhl moved, Chipman seconded to approve the agenda. The vote was: ayes – Hoffman, Wayson, Kuhl, Chipman; nays – none; absent – Donahue. Motion carried.

Consent Agenda.
Kuhl moved, Hoffman seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on June 26, 2012 and the attached list of claims.  The vote was: ayes – Wayson, Kuhl, Chipman, Hoffman; nays –none; absent – Donahue. Motion carried.

Public Comment.
Pastor Andrew Richard, of the St. Silas Lutheran Church, introduced himself to council. He is planting a new church in the community.

City Engineer Report
City Engineer Trom reported that the North Dubuque Street project is almost complete.  The Streets and Maintenance Facility project is progressing well. The contractor worked on the holiday and in the extreme heat. The contractor is coordinating with staff to make sure they are not receiving noise complaints from starting early in the day.  Water usage is high.  The City is getting close to capacity at the plant.  The ASR well has been tested, but has not been used.  Council discussed water emergency policies and water restriction policies.

At 6:40 p.m., Councilor Donahue arrived.

City Attorney Report.
City Attorney Peterson offered to answer questions council might have.

City Administrator Report.
City Administrator Heiar reported that the Fire Department Rescue Truck will be here at City Hall on July 24 at 6 p.m. for Council to check it out.  The meeting will start at 6:30 p.m.   The City has applied for a preemption grant.  The grant would fund devices in trucks and on stoplights to change the light without delay for emergency situations. The estimated cost for North Liberty is $132,000 with 80% federally funded.  Staff received notification that the City’s TIGER IV application was not funded. Two Iowa projects, Clinton and Des Moines, received funding.  President Obama signed a new highway bill.  The bill extends funding for FY 14 at the same levels with inflation.  Heiar expects that the MPO of Johnson County will provide details soon.  Heiar presented the request from Dorsey and Whitney for a conduit bonding project. City assists a non-profit with borrowing.  Heiar will forward the letter. He requested feedback on the potential conduit bonding project.

Council discussed the use of firepits and open burning.

Collective Bargaining Agreement.
Donahue moved, Kuhl seconded to approve Resolution Number 12-72, A Resolution approving the Collective Bargaining Agreement between the City of North Liberty and Public Professional and Maintenance Employees Local 2003 for the period of July 1, 2012 through June 30, 2013. The vote was: ayes – Kuhl, Donahue, Chipman, Hoffman, Wayson; nays –none. Motion carried.

City Attorney Evaluation.
At 6:51 p.m., Chipman moved, Hoffman seconded to move into closed session according to Iowa State Code Section 25.1.i, to evaluate the professional competency of an individual whose performance is being considered as requested by that individual.  The vote was: ayes – Donahue, Chipman, Hoffman, Wayson, Kuhl; nays – none. Motion carried.

At 7:05 p.m., Chipman moved, Donahue seconded to return to open session. The vote was: ayes – Chipman, Hoffman, Wayson, Kuhl, Donahue; nays – none. Motion carried.

City Administrator Evaluation.
At 7:06 p.m., Donahue moved, Hoffman seconded to go into a closed session according to Iowa State Code Section 25.1.i, to evaluate the professional competency of an individual whose performance is being considered as requested by that individual. The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

At 7:19 p.m., Kuhl moved, Hoffman seconded to return to open session. The vote was: ayes – Wayson, Kuhl, Donahue, Chipman, Hoffman; nays – none. Motion carried.

Adjournment.
At 7:20 p.m., Hoffman moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.