Minutes
North Liberty City Council
February 23, 2010
Regular Session

Call to order.  At 7:00 p.m., Mayor Salm called the Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Kuhl, Wayson; absent – Hoffman.

Others present:  Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Corinne Lemmage, Hilary Copeland, Bill Mausser, Duane Musser, Lori Lindner, Kyra Corbett and other interested citizens.

Approval of the Agenda. Chipman moved, Wayson seconded to approve the agenda.  The vote was: ayes – Wayson, Kuhl, Donahue, Chipman; nays – none; absent – Hoffman. Motion carried.

Consent Agenda. Kuhl moved, Wayson seconded to approve the Consent Agenda including: City Council Minutes, Regular Meeting, February 9, 2010; City Council Minutes, Special Meeting, February 16, 2010, ASR Well Project, Bid Pack 2, WRH, Inc. Pay Application Number 5, $22,705.36, the attached list of claims; and January Revenues.  The vote was: ayes – Hoffman, Donahue, Chipman, Wayson, Kuhl; nays – none; absent – Hoffman. Motion carried.

Public Comment.  No public comment was offered.

City Attorney Report.  None was presented.

City Engineer Report.  City Engineer Trom reported on the ASR Well project. The water department will begin testing on Monday.  Trom explained the testing process and the cycles. If the well passes all the tests, the well can be utilized.  

Councilor Wayson expressed that the stormwater presentation was useful.

City Administrator Report.  City Administrator Heiar reported on the following:
•    Projects have been presented to DC staffers in lieu of the Chamber trip this year. Ear marks will be slim according to staffers, but they appreciated the project presentations.
•    The City was not awarded TIGER grant.  The application will assist with future requests.  Two projects in Iowa were funded in Dubuque and Ames.
•    The Forevergreen Road project bid opening date is set for April 8 with the award on April 13. A meeting with neighborhood will be held after bid is awarded.
•    Included in Council memos is a new feature, Fiscal Facts. This will provide some information as to where each fund is at that point in the fiscal year.

Councilor Kuhl stated that he found the graph very useful. He commented that it is a good goal to have frequent updates with Forevergreen Road residents.

Mayor Report.  Mayor Salm announced the appointment of the City Rehabilitation Committee including Mike Hendrickson, Chris Kivett-Berry, Isaac Stauffer, John Alpers, and Tracey Mulcahey. Donahue moved to approve the appointments, Chipman seconded.  The vote was: ayes – Wayson, Kuhl, Chipman, Donahue; nays – none; absent – Hoffman. Motion carried.

Hazard Mitigation Report.  Hilary Copeland of ECICOG presented information regarding the city’s Hazard Mitigation Plan.  Mayor Salm thanked everyone who participated in the process.

Donahue moved, Wayson seconded to approve Resolution Number 10-22, A Resolution Approving the Adoption of the North Liberty Hazard Mitigation Plan. After discussion, the vote was: ayes – Donahue, Wayson, Kuhl, Chipman; nays – none; absent – Hoffman. Motion carried.

Cedar Springs, Part 12 Rezoning. At 7:15 p.m., Mayor Salm opened the Public Hearing regarding the proposed rezoning of Cedar Springs, Part 12.  Kyra Corbett spoke regarding her opinion in favor of the rezoning. The public hearing was closed.   

Duane Musser, MMS Consultants made the rezoning application presentation.  Bill Mausser reported that the Planning Commission recommended approval of the application with no conditions.  

Kuhl moved, Donahue seconded to approve the first consideration of Ordinance Number 10-01, An Ordinance amending the Zoning Ordinance to change the use regulations on property owned by Cedar Springs Partners, LLC, located in North Liberty, Iowa to those set forth in the North Liberty Municipal Code for the RS-4 Single Family Residential District. The vote was: ayes – Chipman, Hoffman, Kuhl, Donahue, Wayson; nays – none; absent – Hoffman. Motion carried.

Cedar Springs, Part 12 Preliminary Plat. Duane Musser of MMS Consultants made the applicant’s presentation.  Council discussed the application with Musser. Bill Mausser reported that the Planning Commission recommended approval with no conditions.

Chipman moved, Kuhl seconded to approve Resolution Number 10-23 A Resolution approving the Preliminary Plat for Cedar Springs, Part 12, North Liberty, Iowa. The vote was: ayes – Wayson, Kuhl, Chipman, Donahue; nays – none; absent – Hoffman. Motion carried.

Deerfield Drive West Parking.  At 7:20 p.m., Mayor Salm opened the Public Hearing regarding limiting parking on Deerfield Drive West. No oral or written comments were received. The public hearing was closed.

Donahue moved, Kuhl seconded to approve the first consideration of Ordinance Number 10-02, An Ordinance amending Chapter 10.36 entitled “STOPPING, STANDING AND PARKING,” of the North Liberty Municipal Code by amending Section 10.36.050 to prohibit parking on Deerfield Drive West from Deer Drive to the termination of Deerfield Drive to the west. The vote was: ayes – Donahue, Wayson, Chipman, Kuhl; nays – none; absent – Hoffman. Motion carried.

Forevergreen Road Improvement Project.  Kuhl moved, Wayson seconded to approve Resolution Number 10-24, A Resolution Approving the Temporary Construction Easement Agreements and Public Easement Agreements for the Forevergreen Road Improvement Project between numerous property owners and the City of North Liberty, Johnson County, Iowa. The vote was: ayes – Chipman, Wayson, Kuhl, Donahue; nays – none; absent – Hoffman. Motion carried.

Assessment Resolution. Chipman moved, Kuhl seconded to approve Resolution Number 10-21, A Resolution authorizing the assessment of delinquent amounts owed to the City of North Liberty, Iowa to individual property taxes. The vote was: ayes – Kuhl, Chipman, Donahue, Wayson; nays – none; absent – Hoffman. Motion carried.

Old Business.  Councilor Kuhl requested a report with next council packet regarding where we are with the Census.

New Business.  Councilor Kuhl has received a request from the president of the ICCSD board to identify characteristics in new superintendent. He is gathering his own information and for those who use the school system.

Adjourn.  At 7:24 p.m., Kuhl moved, Chipman seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
Tuesday, February 16, 2010
Work Session

Call to order.  At 6:30 p.m., Mayor Salm called the Work Session of the North Liberty City Council order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson; absent – none.

Others present: Ryan Heiar, Tracey Mulcahey, Corinne Lemmage, and other interested citizens.

Approval of the Agenda. Chipman moved, Kuhl seconded to approve the agenda. The vote was: ayes – Hoffman, Wayson, Donahue, Kuhl, Chipman; nays – none. Motion carried.

FY 2011 Budget. City Administrator Heiar presented the revised budget proposal for FY 2011. The proposed wage increase is cost of living of 2% plus merit if employee review demonstrates.   Revised proposal for the levy is at $11.45 reduced from $11.55.

Council discussed the proposed revisions to the budget.  The consensus was to move forward with the budget proposal as presented with the tax levy amended to last year’s rate plus the additional debt service and reduction of the amount going into the general fund reserve to $50,000. Water and stormwater rate increases will be brought forward.

The budget public hearing will be held on March 9, 2010.

Adjourn. At 7:40 p.m., Wayson moved, Hoffman seconded to adjourn.  All ayes. Meeting adjourned.

Minutes
North Liberty City Council
February 9, 2010
Regular Session

Call to order. At 6:00 p.m., Mayor Salm called the Regular Session of the North Liberty City Council to order.  Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson. Absent – none.

Others present:  Ryan Heiar, Scott Peterson, Tracey Mulcahey, Corinne Lemmage, Gary Ray, Bill Stone, and Ryan Sawyer and other interested citizens.

Approval of the Agenda. Donahue moved, Kuhl seconded to approve the agenda with deletion of Item Number 15 “Assessment Resolution”.  The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Strategy Meeting regarding Union Negotiations. At 6:04 p.m. Chipman moved, Kuhl seconded to move into closed session under Iowa State Code Section 20.17(3), strategy meeting regarding union negotiations.  The vote was: ayes – Wayson, Donahue, Chipman, Kuhl, Hoffman; nays – none. Motion carried.

At 7:00 p.m., Kuhl moved, Donahue seconded to return to open session. The vote was: ayes – Kuhl, Hoffman, Chipman, Donahue, Wayson; nays – none. Motion carried.

Consent Agenda. Hoffman moved, Wayson seconded to approve the Consent Agenda including: City Council Minutes – Regular Meeting – January 25, 2010; City Council Minutes – Special Meeting – January 27, 2010; City Council Minutes – Special Meeting – February 1, 2010 and the attached list of claims. The vote was: ayes – Donahue, Wayson, Kuhl, Hoffman, Chipman; nays – none. Motion carried.

Public Comment.  No public comment was offered.

City Attorney Report.  No City Attorney report was offered..

City Administrator Report.  City Administrator Heiar reported on the following items:
•    The Chamber Washington DC Trip was canceled due to weather. The Chamber is working to line up teleconferences with legislative staff.
•    Cherry Street/Highway 965 update. The preconstruction meeting will be held in the next couple of weeks. At that time, the schedule will be firmed up for the project.
•    Highway 965 Project. Two mobile homes will be moved tomorrow if the weather cooperates.  Planning for April bid letting.
•    Upcoming Dates. The budget work session will be held on February 16 at 6:30 p.m. The Chamber banquet is scheduled for February 18 at 5 p.m. at the Coralville Marriott.
•    The Stormwater grant is official. The City is receiving $85,000 in IJOBS funds via IDNR for a pervious pavement, rain garden, bioswales, and other storm water quality improvements in Penn Meadows Park.
•    Wheatley updated Council on the stormwater informational meeting coming up next week.  Staff is hosting open dialog about how stormwater is managed in North Liberty specifically to the area around Harvest Estates, Part 2. The meeting will be held on February 18 at 5:30 p.m. in the Gerdin Conference Center.
•    Hoffman asked about refunds on the DC trip. Most refunds will be coming soon except for paper copies of materials that were to be handed out.
•    Kuhl asked about status of TIGER grant. Heiar will follow up but has not heard anything.

Mayor Report.  Mayor Salm provided an update on the Joint Emergency Communications Center.

Cedar Springs, Part 11.  Donahue moved, Hoffman seconded to approve Resolution Number 10-17, A Resolution Approving the Developer’s Agreement between the City of North Liberty and Cedar Springs Partners, LLC that establishes the terms and conditions under which Cedar Springs, Part 11 will be developed in the City of North Liberty, Iowa.  The vote was: ayes – Kuhl, Chipman, Hoffman, Wayson, Donahue; nays – none. Motion carried.

Library Expansion.  Hoffman moved, Kuhl seconded to approve Resolution Number 10-18, Resolution relating to financing of a proposed project to be undertaken by the City of North Liberty, Iowa; establishing compliance with reimbursement bond regulations under the Internal Revenue Code. The vote was: ayes – Chipman, Wayson, Kuhl, Donahue, Hoffman; nays –none. Motion carried.

Cherry Street Project. Kuhl moved, Donahue seconded to approve Resolution Number 10-19, A Resolution Approving the Agreement between the City of North Liberty and Advanced Electrical Services, Inc for Project Number ESL-5557(614)—7S-52, Traffic Signals at Highway 965 and Cherry Street. After discussion, the vote was: ayes – Wayson, Donahue, Hoffman, Kuhl, Chipman; nays – none. Motion carried.

FY 2011 Budget.  Hoffman moved, Wayson seconded to approve Resolution Number 10-20, To fix a date for a public hearing on the FY 2011 Budget for the year ending June 30, 2011.  The vote was: ayes – Donahue, Kuhl, Chipman, Hoffman, Wayson; nays – none. Motion carried.

New Business.  Councilor Hoffman announced that the Executive Director hired for UNESCO will be made public by the end of the week.

Adjourn.  At 7:20 p.m., Chipman moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Council Minutes
North Liberty City Council
Monday, February 1, 2010
Work Session

Call to order.  At 6:30 p.m., Mayor Salm called the Special Session of the North Liberty City Council to order.  Council Members present:  Chipman, Donahue, Hoffman, Kuhl, and Wayson. Absent – none.

Others present: Ryan Heiar, Tracey Mulcahey, Corinne Lemmage, and Lori Lindner.

Approval of the Agenda.  Chipman moved, Hoffman seconded to approve the agenda.  The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Budget Presentation – FY 2011.  City Administrator Heiar presented the proposed budget for FY 11. Council discussed the budget plan with staff.

Strategy Relating to Employment Conditions of City Employees. At 8:20 p.m., Chipman moved, Donahue seconded to move into closed session pursuant to Iowa Code Section 21.9 to discuss strategy relating to employment conditions of City employees.  The vote was: ayes – Donahue, Chipman, Kuhl, Wayson, Hoffman; nays – none. Motion carried.

At 8:40 p.m., Kuhl moved, Wayson seconded to return to open session.  The vote was: ayes – Kuhl, Wayson, Hoffman, Donahue, Chipman; nays – none. Motion carried.

FY 2011 Budget.  Council provided direction regarding the FY 2011 budget.  Staff will make the requested amendments and provide updated budget documents.  Council will meet again in a work session on February 16, 2010 at 6:30 p.m. in Council Chambers regarding the FY 2011 Budget.

Adjourn.  At 9:05 p.m., Donahue moved, Hoffman seconded to adjourn. All ayes. Meeting adjourned.

North Liberty City Council
January 27, 2010
Special Session

At 4:00 p.m., Mayor Salm called the special meeting to order.

Council members present:  Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: City Administrator Ryan Heiar, Assistant City Administrator Tracey Mulcahey, and Jeff Schott from Institute of Public Affairs.

The Council held the Goal Setting Session with Jeff Schott from the Institute of Public Affairs.  Council discussed accomplishments for 2008 and 2009, listed specific priorities, concerns, trends, and goals for the next twenty-four months.

The session concluded at 8:00 p.m.

Minutes
North Liberty City Council
January 25, 2010
Regular Session

Call to order.  At 7:00 p.m., Mayor Salm called the Regular Session of the North Liberty City Council to order.  Council members present:   Chipman, Donahue, Hoffman, Kuhl, Wayson; absent:  none.

Others present: Ryan Heiar, Tracey Mulcahey, Erek Sittig, Kevin Trom, Dean Wheatley, Corinne Lemmage, Steve Kuhl and other interested citizens.

Approval of the Agenda.  Hoffman moved, Kuhl seconded to approve the agenda with the addition of reports, public comment and new and old business.  The vote was: ayes – Hoffman, Wayson, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Consent Agenda.  Hoffman moved, Donahue seconded to approve the Consent Agenda including City Council Minutes, January 12, 2010 Regular Session; City Council Minutes, January 19, 2010 Special Session; ASR Well Project, Bid Pack #2, Pay Application Number 4 – WRH, Inc. $446,836.50; ASR Well Project, Bid Pack #2, Change Order Number 3 – $47,994.52; the attached list of claims; and December Revenues.  The vote was: ayes – Wayson, Donahue, Chipman, Kuhl, Hoffman; nays – none. Motion carried.

Public Comment. None was offered.

City Engineer Report.  City Engineer Trom reported that the ASR Well final construction meeting was held last week. Mayor encouraged all to visit to see the quality of the structure.

City Attorney Report.   Sittig had no report tonight.

City Administrator Report.  City Administrator Heiar reported that he took Councilor Wayson to visit a number of community facilities and city departments.  He offered the opportunity to other council members that may be interested.

He reported that the move last week went very well. Everything was moved Friday morning and the City was open for business Monday. Staff did a good job of getting the word out of the move. The new city hall is located at 3 Quail Creek Circle. He offered a special thanks to all the staff who helped with this project. He also offered special thanks to Councilor Donahue for his assistance in the move.  Heiar is very proud of all the staff for the hard work and great job on the move.

The Police Department move started Saturday a.m. Heiar is scheduled to meet with Fire Department soon for their transition.

Proposed Budget meeting is scheduled for February 1 at 6:30 p.m. Telecommunications meeting has been moved to February.  

Heiar relayed that Cheryle Caplinger offered a reminder that Super Bowl party is February 7 at the Gerdin Center.

Council Goal setting will be held on Wednesday starting at  4 p.m.  

JCCOG Policy Board has called meeting on proposed stimulus funds, part 2.  North Liberty was recommended for $400,000 for Phase 1 of Hwy 965. Mayor will be attending on behalf of the City.

Mayor’s Report.  City hall was a busy place on Friday with smiling faces everywhere. By Saturday everything was settled in. Mayor Salm commented on the budget planning process with Department heads. He is comfortable that we will have a good, working budget when all is done.

Ranshaw House.  Council discussed the proposed Ranshaw House project.  Donahue moved,Hoffman seconded to approve Resolution Number 10-16, A Resolution Authorizing the Assessment of the Viability of the Ranshaw House Project.  After discussion, the vote was: ayes – Donahue, Kuhl, Hoffman, Chipman, Wayson; nays – none. Motion carried.

Labor Negotiator Contract. Chipman moved, Kuhl seconded to approve Resolution Number 10-11, A Resolution Approving the Contract between the City of North Liberty and Ray and Associates for Labor Negotiation Services. After discussion, the vote was: ayes – Kuhl, Chipman, Wayson, Hoffman, Donahue; nays – none. Motion carried.

Arlington Ridge Subdivision.  Donahue moved, Hoffman seconded to approve Resolution Number 10-12, A Resolution Approving the Extension for the Preliminary Plat for Arlington Ridge Subdivision, North Liberty, Iowa from February 9, 2010 to August 9, 2011.  The vote was: ayes – Chipman, Wayson, Hoffman, Donahue, Kuhl; nays – none. Motion carried.

Cherry Street Signalization.  Chipman moved, Kuhl seconded to approve Resolution Number 10-13, A Resolution Approving the Agreement between the City of North Liberty and Advanced Electrical Services, Inc. for the Cherry Street Signalization Project. After discussion, the vote was: ayes – Hoffman, Donahue, Kuhl, Wayson, Chipman; nays – none. Motion carried.

Kuhl asked about the schedule for the project. Heiar indicated that the timeline will be ironed out during the preconstruction meeting.

FY 09 Audit. Auditor Steve Kuhl from Greenwood and Crim, P.C. presented the Audit Report for Fiscal Year 2009.  Hoffman asked about the TAG authorized signers.  Heiar indicated that staff will be meeting to discuss this week.

Kuhl moved, Donahue seconded to approve Resolution Number 10-14, A Resolution Accepting the Audit Report for Fiscal Year 2009 as completed by Greenwood and Crim, P.C.  After discussion, the vote was: ayes – Donahue, Wayson, Chipman, Kuhl, Hoffman; nays – none. Motion carried.

Cedar Springs, Part 10.  Hoffman moved, Chipman seconded to approve Resolution Number 10-15, A Resolution Approving the Developer’s Agreement between the City of North Liberty and Cedar Springs Partners, LLC that establishes the terms and conditions under which Cedar Springs, Part Ten will be developed in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Wayson, Kuhl, Hoffman, Chipman, Donahue; nays – none. Motion carried.

New Business.  Councilor Wayson reported on his tour of the City. He stated that city staff are doing a fine job and enjoy their jobs.

Adjourn.  At 7:38 p.m., Chipman moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

Minutes
North Liberty City Council
January 19, 2010
Special Session

At 6 p.m., Mayor Salm called the Special Session of the North Liberty City Council meeting to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Lori Lindner, Lee Bowstead, Trent Dekoter, Mitch Seymour, Jess Bernhard, Creighton Regenwether, Chuck Tygart, Ryan Rockafellow, Joe Rasmussen, Corinne Lemmage and other interested citizens.

Chipman moved, Kuhl seconded to approve the agenda.  The vote was: ayes – Wayson, Hoffman, Chipman, Donahue, Kuhl; nays – none. Motion carried.

Kuhl moved, Chipman seconded to approve the resolution appointing a Labor Negotiator to represent the City in negotiations with the employees of the North Liberty Police Department union.  After discussion, the vote was: ayes – Donahue, Kuhl, Chipman, Wayson, Hoffman; nays – none. Motion carried.
At 6:10 p.m., Hoffman moved, Donahue seconded to adjourn. All ayes. Meeting adjourned.

MINUTES
North Liberty City Council
December 22, 2009
Regular Session

Call to order. At 7:00 p.m., Mayor Salm called the December 22, 2009 regular session of the North Liberty City Council to order.  Council members present:  Chipman, Donahue, Kuhl, Hoffman, Wozniak; absent – none.

Others present:  Ryan Heiar, Scott Peterson, Dean Wheatley, Tracey Mulcahey, Corinne Lemmage, Sheriff Lonny Pulkrabek, Police Chief Jim Warkentin, Adam Bohr, Lori Lindner, Brian Wayson and other interested parties.

Official Swearing In Ceremony.  Assistant City Administrator/City Clerk Tracey Mulcahey swore in newly elected officers; Councilor Brian Wayson, Councilor Gerry Kuhl, and Mayor Tom Salm.

Approval of the Agenda.  Hoffman moved, Wozniak seconded to approve the agenda as updated.  After discussion, the vote was: ayes – Wozniak, Donahue, Hoffman, Kuhl, Chipman; nays – none. Motion carried.

Consent Agenda.  Wozniak moved, Hoffman seconded to approve the Consent Agenda including City Council Minutes from the regular meeting on December 8, 2009, the attached list of claims, November revenues, and the Liquor License Renewal for Red’s Alehouse.  After discussion, the vote was: ayes – Donahue, Kuhl, Chipman, Wozniak, Hoffman; nays – none. Motion carried.

Public Comment.  No public comment was offered.

City Attorney Report.  City Attorney Peterson reported that he has been working closely with the police department on their review of policies and the recodification process.

City Administrator Report.  City Administrator Heiar reported on the following items:
•    Quality Care will not be going through with flood bonds. After further consultation, Dean Moore decided not to use the flood bonds.
•    With regards to TARP funds, Heiar has exchanged emails with Richard Bender.  House passed bill to redirect $75 billion to projects.  Harkin would like to get something passed in the Senate.  
•    The City is expecting snowfall over Christmas holiday. The city will be declaring snow emergencies if necessary. Heiar encouraged residents to get visitors’ cars off street.
•    The Planning Commission meeting has been rescheduled to January 6.
•    The Goal Setting session will be held on Wednesday, January 27 from 4-8 p.m.  Paperwork for this session is due by end of the month.
•    City offices are closed December 24, 25, and 31 and January 1except for Streets and Police.

Mayor Report. Mayor Salm wished everyone a Merry Christmas and Happy Holidays.

Johnson County Sheriff.  Sheriff Pulkrabek spoke regarding his annual visit to the City.  The contract as required is being exceeded with the amount of service hours provided. He offered compliments to the police department for providing back up to the Sheriff’s Office in instances where necessary.  He estimates we are one-half to one fiscal year away from ending the dispatch contract. Along with Chief Warkentin he offered to answer questions Council might have about the Sheriff contract.

Councilor Hoffman asked what will happen with the Joint Communications Center opening.  Pulkrabek reported that this is a serious upgrade to the system.  This will help NLPD in staying in communication with other departments. He offered the example of a suspect fleeing from Iowa City PD through North Liberty.

Chipman asked about the upgrade’s impact on disaster response. Pulkrabek reported that it would be nothing but positive.
Relocation Agreements – Highway 965 Project.  Hoffman moved, Chipman seconded to approve Resolution Number 09-142, A Resolution Approving the Residential Moving Expense Reimbursement Agreement between the City of North Liberty and Charyn and Connie Deaton.  The vote was: ayes – Kuhl, Wozniak, Chipman, Hoffman, Donahue; nays – none. Motion carried.

Kuhl moved, Chipman seconded to approve Resolution Number 09-143, A Resolution Approving the Residential Moving Expense Reimbursement Agreement between the City of North Liberty and Cory and Mary Barta.  After discussion, the vote was: ayes – Hoffman, Donahue, Chipman, Wozniak, Kuhl; nays – none. Motion carried.

City Hall Relocation.  At 7:19 p.m., Mayor Salm opened the public hearing regarding proposed lease for City Hall relocation. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Kuhl seconded to approve Resolution Number 09-144, A Resolution Approving and authorizing a Lease Agreement with rent payments in the aggregate amount of $185,000 and providing for the levy of taxes to pay the same. Councilor Donahue asked for negotiation on first right of refusal for purchase of the property.  Staff will provide an amendment or addendum to the agreement after that is negotiated. After discussion, the vote was: ayes – Chipman, Kuhl, Wozniak, Donahue, Hoffman; nays – none. Motion carried.

Autumn Ridge.  At 7:24 p.m., Mayor Salm opened the public hearing regarding vacation and termination of easement in Autumn Ridge, Part 1.  No oral or written comments were received.  The public hearing was closed.

Chipman moved, Kuhl seconded to approve Resolution Number 09-145, A Resolution vacating and terminating a sanitary sewer easement within proposed subdivision called Autumn Ridge Part 1, North Liberty, Iowa.  The vote was: ayes – Wozniak, Hoffman, Kuhl, Donahue, Chipman; nays – none. Motion carried.

Highway 965 – Cherry Street Project. Donahue moved, Hoffman seconded to approve Resolution Number 09-146, A resolution setting the public hearing date regarding the plans, specifications, form of contract and estimate of cost for the Highway 965-Cherry Street Signalization Project. Heiar clarified that there are two Highway 965 project, the Cherry Street intersection and the bigger overall project. After discussion, the vote was: ayes- Hoffman, Kuhl, Donahue, Chipman, Wozniak; nays – none. Motion carried.

Old Business.   Councilor Kuhl talked about the Mediacom/Sinclair dispute.  He reported that Mediacom representative Grassley is urging citizens to write to the Federal Communications Commission.  He eEncouraged residents to contact FCC and requested that the address to be published on NLTV.

Councilor Kuhl thanked Councilor Wozniak for his service on the Council.

Councilor Hoffman provided an update on most recent UNESCO board meeting.  The group is working on an IPhone application, a documentary on the City of Literature and hiring an Executive Director.

New Business.  
Councilor Wozniak offered some comments regarding his term as this is his last meeting as a North Liberty City Council member.  He thanked many for their support and efforts during his term including staff, co-elected officials – current and past, and the citizens of the community.

Adjourn.  At 7:37 p.m., Wozniak moved, Kuhl seconded to adjourn. All ayes. Meeting adjourned.

Minutes

North Liberty City Council

November 30, 2009

Work Session

Call to order. At 6:00 p.m., Mayor Pro-tem Kuhl called the special session of the North Liberty City Council to order.  Council members present:  Chipman, Donahue, Kuhl, Wozniak; absent: Hoffman and Mayor Salm.

Others present:  Ryan Heiar, City Administrator; Dee Crowner, Librarian; Doug Neale, David Hoeksema; Corinne Lemmage; Brian Wayson; Jennie Garner; and other interested parties.

Introductions. The attendees introduced themselves.

Approval of the Agenda. Chipman moved, Donahue seconded to approve the agenda.  All ayes;  absent – Hoffman. Motion carried.

Proposed Library Expansion and Fundraising Project Discussion.

Crowner provided a tour of the Library.  The discussion involved Joint Purchasing from the State of Iowa; City of Literature designation; Great Places designation; and Vision Iowa for libraries.

Heiar presented the history of the process. Council has reviewed TIF availability, requested reduced scope, and asked for additional information/direction.

Council discussed the revised plan.  Crowner presented the case book for the project.  Hoeksema presented the tentative timeline.  He expects that the fundraising component will take approximately one year.

Heiar provided information about Vision Iowa. Hoeksema anticipates 20-25% in Vision Iowa funds, making Vision Iowa the lead donor on the project

Hoeksema advised Council on the presentation of the case with a revised project scale and better sense of optimism regarding the economy, fundraising is more in line with the preliminary meetings.

Chipman asked if the project will be done in phases. Crowner answered that the new construction will go first with the renovations in the old section after the new part is completed.

Kuhl read an email from Chris Hoffman regarding the project.  He is favor of the expansion, but wants to make sure that it comes in the correct order of facility expansions.  Since the project is to be funded with TIF, there will be no burden on the city tax rolls.

Wozniak asked about the pledging process and when it becomes stale.  Wozniak asked about the plan for construction of a new city hall. Heiar reported it is expected to be constructed in 2013 with design in 2012.  With leasing options, the construction can be delayed a bit.  Wozniak suggested beginning the process with having some flexibility after we know when the design for City Hall will be moving forward.  Wozniak stated that the City Hall process needs to be defined and ready to go before the Library goes forward.  Heiar reported that with City Hall requiring a referendum, it is difficult to guarantee the timing of the project.  Council discussed the timing of the library expansion project.

Kuhl stated that during the election, voters listed the priorities as Highway 965; Police and Fire Department improvements, City Hall improvements and then the Library expansion. No reason why this can’t go forward, if City Hall is started. Kuhl expressed concerns about staff number increase.

Wozniak would like to have some flexibility in the schedule including a couple of more seasons built into the schedule. He suggested allowing for additional time in the schedule, but it can move forward faster if the process goes that direction.

Hoeksema suggested a proposed timeline that includes other city projects. Donors are likely to ask for information about other city needs during the donation discussion.

Chipman stated that eighteen months is more viable. She would like to see more money raised before the project begins.  She would like to see other city projects included, but doesn’t want to confuse the fundraising process.  An educational program regarding TIF funding versus property tax funding is necessary for the success of all projects.  She suggested that giving funds here could affect the referendum outcome for city hall.

Wozniak stated he doesn’t have problem with moving forward with fundraising, but requested building a bit more time in the back end of the schedule.

Donahue asked what is the expectation from fundraising end to beginning construction.  Hoeksema reported that the timing varies in each community and varies based on the community’s comfort level. Citizens would like to see construction as soon as possible, but understand the responsibility to gather the funds first. Hoeksema appreciates the longer timeline with the ability to accelerate the project.

Donahue asked with the facility study all projects were projected to be funded with general obligation (tax levy) dollars.  With the use of TIF funds on the Library project, the City Hall and Library projects are actually two different problems now.  It is essential to move ahead with 965.  Donahue asked that if knowing what our potential revenue is going to be, can the library expansion be moved forward.  Heiar stated that yes it can be moved forward. The design of the expansion is currently programmed in FY 2011 as a part of the capital improvements plan.  Donahue would like to go to 18 month time period with a specific percentage of fundraising funds raised before design begins.

Wozniak stated that with knowing this, we need a really well designed plan for all the city projects including direction and plan to ensure a reasonable amount of success in fundraising.

Kuhl asked if there was a consensus of the council.  Council would like to see the fundraising be over an eighteen month period.  The contract with Renaissance Group will be presented at the second meeting in December.  A report on fundraising progress will be provided in June 2010 with subsequent reports at a minimum of every six months.  If the State of Iowa revised TIF rules, this project will be revisited. Information about other city projects will be included in the case book and during fundraising sessions.

Adjourn. At 7:25 p.m., Donahue moved, Wozniak seconded to adjourn. All ayes; absent – Hoffman. Meeting adjourned.

Minutes
North Liberty City Council
November 24, 2009
Regular Session

Call to order. At 7:00 p.m., Mayor Salm called the November 24, 2009 Regular Session of the North Liberty City Council to order. Council members present: Chipman, Donahue, Hoffman, Kuhl, Wozniak.

Others present: Ryan Heiar, City Administrator; Scott Peterson, City Attorney; Kevin Trom, City Engineer; Dean Wheatley, City Planner; Tracey Mulcahey, Assistant City Administrator/City Clerk; Corrine Lemmage; Brian Wayson; Lori Lindner; Chris Merrill; Josh Schamberger and other interested citizens.

Approval of the Agenda. Chipman moved, Kuhl seconded to approve the agenda as presented. The vote was: ayes – Donahue, Wozniak, Hoffman, Chipman, Kuhl; nays – none. Motion carried.

Consent Agenda. Hoffman moved, Wozniak seconded to approve the Consent Agenda including: City Council Minutes, Regular Meeting, November 10, 2009; ASR Well Bid Pack #2, Pay Application Number 3, WRH, Inc. – $397,178.41; the attached list of Claims; and October Revenues. The vote was: ayes – Hoffman, Kuhl, Chipman, Wozniak, Donahue; nays – none. Motion carried.

Public Comment. No public comment was recieved.

City Attorney Report. City Attorney Peterson offered to answer any questions councilors might have.

City Engineer Report. City Engineer Trom reported on the following:
• The ASR Well Construction progress meeting was held on November 12. The building is up. Subcontractors are working on the building now. Several issues with equipment arose that have all been remedied. The project is expected to be complete latter part of December. Another construction progress meeting is scheduled for December 10.
• Staff is working on an IJOBS Grant application for a Stormwater Quality Project.
• The draft of the Safety Study is being reviewed by staff.
• Trom attended Municipal Streets Conference in Ames.

The Council inquired about painting lines on streets. Staff will investigate.

City Administrator Report. City Administrator Heiar provided information about the following:
• Telecommunications Commission is not meeting in December
• On Monday, November 30, Council will hold a work session regarding the Library expansion project. Heiar will email room schedule.
• On Tuesday, December 8, Council will hold a work session with the Ranshaw House group at 6 p.m.
• Last meeting, Council approved a resolution to sell retired gas pumps. The only bid received was for $1,400.
• Heiar is a member of the Iowa City School Redistricting Committee. The committee is a group of 30 working with consultant to provide options to school board.
• Heiar reminded all that City offices are closed on Thursday and Friday in observance of the Thanksgiving holiday.

Council asked if one meeting or two would be held in December. Discussion was that there will be two.

Mayor Report. Mayor Salm reported on the Joint Emergency Communications Center. The building is essentially complete. A ribbon cutting for the building will be held in the spring. July 1 is the deadline for getting the towers installed. Anyone wishing to tour the facility should let Mayor Salm know. Councilor Kuhl suggested a work session to tour. Heiar will facilitate.

UNESCO Presentation. Josh Schamberger and Chris Merrill presented information regarding the UNESCO project. They are here to request that North Liberty consider investing in the UNESCO organization with a $10,000 contribution over the next three years. Schamberger reported that this amount represents ½ of 1% of the collection of hotel/motel tax. The return for the City and residents includes: 1- Having a Council member on the Board to assure the return on investment, 2- Available programming opportunities, 3- Great Places designation for the City of North Liberty, and 4- For the public libraries, the Community Reads Initiative. Merrill spoke regarding the Creative Cities network. UNESCO viewed the Iowa application as a model for other communities. This budget request is for FY 11.

Councilor Wozniak reported that this provides an explanation for citizens if the contribution is budgeted. This is an economic development tool that is not just giving funds to business. This project will attract visitors and attract potential residents. He stated that it is important to find funding for this.

Councilor Chipman requested a brief summary of meetings to see if additional ideas can be gathered for implementation of the program for the greatest impact to the citizens of North Liberty.

Coralville 28E Agreement. Kuhl moved, Hoffman seconded to approve Resolution Number 09-126, A Resolution Approving the Agreement between the City of North Liberty, Iowa and Coralville, Iowa concerning Building Code and Zoning Authority for Parkview Church Property. After discussion, the vote was: ayes – Kuhl, Wozniak, Donahue, Hoffman, Chipman; nays – none. Motion carried.

2009 Annual Financial Report. Chipman moved, Hoffman seconded to approve Resolution Number 09-132, A Resolution Approving the Annual Report for the Fiscal Year ending June 30, 2009 for the City of North Liberty, Iowa. The vote was: ayes – Wozniak, Hoffman, Chipman, Donahue, Kuhl; nays – none. Motion carried.

Annual Appropriations. Hoffman moved, Wozniak seconded to approve Resolution Number 09-133, A Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Energy Mizer). The vote was: ayes – Chipman, Kuhl, Donahue, Hoffman, Wozniak; nays – none. Motion carried.

Hoffman moved, Chipman seconded to approve Resolution Number 09-134, A Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (JM Swank). The vote was: ayes – Donahue, Wozniak, Hoffman, Kuhl, Chipman; nays – none. Motion carried.

Kuhl moved, Hoffman seconded to approve Resolution Number 09-135, A Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (North Liberty Hospitality). The vote was: ayes – Hoffman, Chipman, Kuhl, Wozniak, Donahue; nays – none. Motion carried.

Hoffman moved, Wozniak seconded to approve Resolution Number 09-136, A Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Heartland Express). The vote was: ayes – Kuhl, Donahue, Wozniak, Chipman, Hoffman; nays – none. Motion carried.

Chipman moved, Wozniak seconded to approve Resolution Number 09-137, A Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Maytag). The vote was: ayes – Wozniak, Hoffman, Chipman, Donahue, Kuhl; nays – none. Motion carried.

Autumn Ridge 1st Addition Streetlights. Hoffman moved, Kuhl seconded to approve Resolution Number 09-138, A Resolution Approving the installation of street lights in Autumn Ridge, 1st Addition, according to the terms set forth in the existing street light contract. The vote was: ayes – Chipman, Kuhl, Hoffman, Donahue, Wozniak; nays – none. Motion carried.

Old Business. Councilor Hoffman thanked Southslope and INS for grants to the North Liberty Unity Coalition, Optimists Club, and the North Liberty Library. Hoffman thanked NCJH for local elected officials’ day. He reported that Mulcahey provided a tour of Ranshaw House and encouraged other council members who have not toured house to visit it before the work session.

New Business. Councilor Donahue reported on the Hazard Mitigation Plan. The draft is available for review and comment at City Hall, Library, and online from December 1 to January 15.

Wheatley stated that Planning and Zoning Commission packets are on the table.

Police Bargaining Unit. At 7:35 p.m. Hoffman moved, Wozniak seconded to move into closed session pursuant to Iowa Code Section 20.17(3) to discuss strategy relating to police bargaining unit and negotiations with Brian Wayson being included. The vote was: ayes – Donahue, Wozniak, Hoffman, Kuhl, Chipman; nays – none. Motion carried.

At 8:13 p.m., Kuhl moved, Hoffman seconded to return to open session. The vote was: ayes – Hoffman, Kuhl, Chipman, Wozniak, Donahue; nays – none. Motion carried.

Adjourn. At 8:13 p.m., Hoffman moved, Wozniak seconded to adjourn. All ayes. Meeting adjourned.