North Liberty
PLANNING AND ZONING COMMISSION
Meeting Minutes
January 4, 2005

Meeting was called to order by Chairperson Sittig at 6:30 pm.

MEMBERS PRESENT: Shrader, Leick, Jones, Sittig, Smith, Osterholt, Mausser.

ALSO PRESENT: City Engineer, Kevin Trom, City Administrator, Brian James, MMS Consultant, Duane Musser, Mayor Clair Mekota Council Member, Tom Salm and other concerned citizens.

ELECTION OF OFFICERS:
Chairperson: Osterholt moved, seconded by Shrader to nominate Sittig as Chairperson. After discussion, the vote was: ayes—Shrader, Leick, Jones, Smith, Osterholt, Mausser; nays—none; abstain-Sittig. Motion carried.

Vice-Chairperson: Smith moved, seconded by Leick, to appoint Osterholt as Vice-Chairperson. After discussion the vote was: ayes—Shrader, Leick, Jones, Sittig, Smith, Mausser; nays—none; abstain--Osterholt. Motion carried.

Secretary position selection was set aside to the following month depending upon the outcome of City Council approval of the by-laws for Planning and Zoning Commission.

Liaison Position: Osterholt volunteered to accept the position for another term.

Smith moved, seconded Shrader to cease nomination. After discussion, the vote was: ayes—Shrader, Leick, Jones, Sittig, Smith, Osterholt, Mausser. Motion carried.

Smith moved, seconded by Shrader, to approve Osterholt as Liaison to City Council. After discussion, the vote was: ayes—Shrader, Leick, Jones, Sittig, Mausser, Smith; nays—none; abstain—Osterholt. Motion carried.

Request of Anderson Development to approve the Final Plat for Creekside Commons-Part Two which property is located on South Front Street, at the intersection of Ashley Court and Sadler Drive. Musser made a presentation to Commission. Staff noted that because engineer for Anderson Development failed to provide a final plat when needed for review, staff would not be able to make a recommendation. Osterholt moved, seconded by Smith to table action until next meeting. After discussion, the vote was: ayes—Shrader, Leick, Jones, Sittig, Smith, Osterholt, Mausser. Motion carried.

Request of Roy Browning to approve a site plan for Lot 8, I-380 Industrial Park which is located at Herky Drive and Stoner Court. Osterholt moved, seconded by Shrader to recommend to City Council to approve the site plan subject to one handicap parking space being required on each side of the building (total of two), based on the 17 parking spaces presented on this plan; and staff recommends that additional employee parking would need to be created/constructed when the bays are rented for use. Final occupancy would not be granted for any bay or building until any additional necessary employee parking would be constructed as required of the Building Official. After discussion, the vote was: ayes—Shrader, Leick, Jones, Sittig, Smith, Osterholt, Mausser. Motion carried.

PUBLIC HEARING: Request of Wilbur Turner to allow parking a U-Haul Truck in front of his building at 900 Highway 965 North #4 to promote his moving service. Osterholt moved, seconded by Leick, to extend the Public Hearing. No applicant was present at the meeting to explain application or respond to staff review. After discussion, the vote was: ayes—Shrader, Leick, Jones, Sittig, Smith, Osterholt, Mausser. Motion carried.

Proposed changes in By-Laws: Shrader moved, seconded by Smith to approve the changes to the By-Laws as presented and discussed at the meeting. After discussion, the vote was: ayes—Shrader, Leick, Jones, Sittig, Smith, Osterholt, Mausser. Motion carried.

Smith moved, seconded by Leick, to recommend to City Council the proposed changes. After discussion, the vote was: ayes—Shrader, Leick, Jones, Sittig, Smith, Osterholt, Mausser. Motion carried.

The Secretary Term will be discussed after the approval of the City Council.

By-Laws attached hereto.

Approve the Minutes of December 7, 2004. Osterholt moved, seconded by Shrader to approve the minutes subject to the date being changed from 6th to 7th, and the motion for Brown National Leasing being changed to read that the trees were needed to be moved off of the Utility Easement and take out of the motion that the trees being added for aesthetics purposes. After discussion, the vote was: ayes—Osterholt, Mausser, Jones, Sittig, Smith, Shrader, Leick; nays—none. Motion carried.

New Business: The commission would like Public Comment added to the beginning of Agenda.

Request to forward Zoning Info: Copy of State of Iowa Code on Establishment of Planning and Zoning Commission and other descriptive items to new members of Commission.

Have Comp Plan info sent to new members from Chad Sands and City Administrator.

Adjournment.

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Mary Byers, Deputy City Clerk