A proclamation is an official announcement issued by the Mayor to recognize a day, week or month that will have a major citywide impact. The goal of a proclamation is to honor, celebrate or create awareness of an event, special occasion, cause or significant issue. They should generally be related to a community benefit or organization or City of North Liberty operations. In addition, the document should convey a positive message to North Liberty residents.
Guidelines for Proclamation Requests
The City receives many requests to present both new and annually recurring proclamations each and every month. As such, formal presentation of proclamations at City Council meetings is limited and the following guidelines have been established by the Mayor’s office to ensure all requests can be appropriately considered and reviewed in advance.
- All proclamation requests must be submitted to the Mayor through the City Clerk’s office at least 30 days in advance of the preferred issue date to allow for the approval process and production of the document itself. A draft of the proclamation should be included with the request by letter or email.
- Proclamations are not automatically renewed each year. Proclamations that may occur every year must be requested annually. If the request is for a repeat of a previous proclamation, a copy of that document should be included with the request.
- The Mayor’s office reserves the right to approve or decline the production of a proclamation request and to edit any drafted material for final wording.
- Each proclamation request must come from a North Liberty resident and/or organization. This includes requests from national, international, or out-of-state organizations – in such instances, a local chapter or office should be associated with the request.
- A proclamation should reflect inclusiveness, not exclusiveness, and recognize that the strength of our democracy is our diversity. It must not take sides in matters of political, ideological or religious controversy or individual convictions.
- Proclamations must have a citywide significance and demonstrate relevancy to North Liberty
Presentation at Council Meetings
Requests for proclamations will be reviewed by City Staff and the Mayor, after which the City will provide notification of how and when the proclamation will be presented. If a formal presentation at a City Council meeting is available, the entity or organization requesting the proclamation is encouraged to be present to receive the proclamation from the Mayor. The representative may be invited to make brief comments – no more than 2-3 minutes. North Liberty City Council meets the second and fourth Tuesday of each month at 6:30 p.m..
Instructions for accepting proclamations and recognition at a City Council meeting:
- Proclamations and recognitions are presented near the beginning of the meeting. It is advised that you arrive a few minutes before the start time of the meeting.
- If you or anyone in your party has mobility issues, please let City Staff know beforehand so we can have staff deliver the proclamation or recognition to you during the meeting.
- The Mayor will begin by reading all or a portion of the proclamation/recognition. If a representative is present, they may come forward to accept the proclamation, and may be invited to say a few words at the podium. The representative may bring others with them.
- The representative should identify themselves and anyone else with them by name, organization and title. The representative may, if invited, make brief comments (about 2-3 minutes).
- After accepting the proclamation or recognition, the representative and their guests may be seated or feel free to leave the meeting.