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City Council for August 14, 2018

Agenda

Regular Session
6:30 p.m.
City Council Chambers
1 Quail Creek Circle

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, July 24, 2018
    2. City Council Minutes, Special Session, August 7, 2018
    3. Claims
    4. Phase I Water System Improvements Div III – Well Construction and Rehabilitation, Project Acceptance, Gingerich Well and Pump Service, LLC
    5. Phase I Water System Improvements Div III – Well Construction and Rehabilitation, Pay Application Number 15, Gingerich Well and Pump Service, LLC, $142,437.89
    6. Front Street Improvements Project, Change Order Number 2, Dave Schmitt Construction, $3,533.05
    7. Front Street Improvements Project, Pay Application Number 5, Dave Schmitt Construction, $151,131.32
    8. Highway 965 Project Phase 3, Change Order Number 3, Streb Construction Co., Inc., $11,433.38
    9. Highway 965 Project Phase 3, Change Order Number 4, Streb Construction Co., Inc., Road Opening Bonus
    10. Highway 965 Project Phase 3, Pay Application Number 4, Streb Construction Co., Inc., $713,953.36
    11. Kansas Avenue RISE Improvements Project, Streb Construction, Change Order Number 1, $25,546.78
    12. Kansas Avenue RISE Improvements Project, Streb Construction, Pay Application Number 3, $479,822.93
    13. Phase I Water System Improvements, Division I – Water Treatment Plant, Pay Application Number 22, Portzen Construction, Inc., $640,739.35 (including early release of retainage)
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. Assistant City Administrator Report
  10. City Administrator Report
  11. Mayor Report
  12. Storm Drain Art Program
    1. Recognition of artists
  13. Recreation Center Rates
    1. Resolution Number 2018-106, A Resolution approving the Recreation Fee Structure
  14. Rezoning – Golf View Commercial Part 1, Lot 2
    1. Second consideration of Ordinance Number 2018-08, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by Streb Investment Partnership LC located in North Liberty, Iowa to those set forth in the Municipal Code for the C-2-B Commercial District
  15. Rezoning – Golf View Commercial Part 2, Lot 14
    1. Second consideration of Ordinance Number 2018-09, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by Streb Investment Partnership LC located in North Liberty, Iowa to those set forth in the Municipal Code for the C-2-B Commercial District
  16. Penn and Front Street Improvements Project
    1. Resolution Number 2018-107, A Resolution approving and ratifying the purchase of a parcel from BSquare Properties, LLC for the Penn Street and Front Street Project (490 N. Front Street)
    2. Resolution Number 2018-108, A Resolution approving and ratifying the purchase of a parcel from BSquare Properties, LLC for the Penn Street and Front Street Project (610 N. Front Street)
    3. Resolution Number 2018-109, A Resolution approving and ratifying the purchase of a parcel from Isaac J. Sanchez and Mary B. Maro-Sanchez for the Penn Street and Front Street Project (585 M/ Front Street)
  17. The Preserve
    1. Staff and Commission recommendations
    2. Applicant presentation
    3. Resolution Number 2018-110, A Resolution approving the Preliminary Plat Agreement between the City of North Liberty and Watts Group Development, Inc. that establishes the terms and conditions under which a Preliminary Plat will be approved for The Preserve in the City of North Liberty, Iowa
    4. Resolution Number 2018-111, A Resolution approving the Preliminary Plat of The Preserve, North Liberty, Iowa
  18. 2018A Bond Sale
    1. Resolution Number 2018-112, A Resolution setting the date for public hearings on proposals to enter into General Obligation Loan Agreements and to borrow money thereunder
    2. Resolution Number 2018-113, A Resolution approving the Engagement Letter between the City of North Liberty and Dorsey & Whitney LLP regarding Bond Counsel Services for the General Obligation Corporate Purpose Bond Sale, Series 2018A
  19. Reimbursement Resolution
    1. Resolution Number 2018-114, A Resolution relating to the financing of certain proposed projects to be undertaken by the City of North Liberty, Iowa; establishing compliance with reimbursement bond regulations under the Internal Revenue Code
  20. Initiative Goals
    1. Update on the progress on Council initiatives
  21. Old Business
  22. New Business
  23. Adjournment

Minutes

Call to order 

Mayor Terry Donahue called the August 14, 2018 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: Sarah Madsen, Annie Pollock and Jim Sayre; absent: Chris Hoffman, Jennifer Goings.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Dean Wheatley, Evan Runkle and other interested parties.

Approval of the Agenda

Madsen moved, Sayre seconded to approve the agenda. After discussion, the vote was all ayes. Agenda approved.

Consent Agenda

Pollock moved, Madsen seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session, July 24, 2018; City Council Minutes from the Special Session on August 7, 2018; the attached list of Claims; Phase I Water System Improvements Div III – Well Construction and Rehabilitation, Project Acceptance, Gingerich Well and Pump Service, LLC; Phase I Water System Improvements Div III – Well Construction and Rehabilitation, Pay Application Number 15, Gingerich Well and Pump Service, LLC, $142,437.89; Front Street Improvements Project, Change Order Number 2, Dave Schmitt Construction, $3,533.05; Front Street Improvements Project, Pay Application Number 5, Dave Schmitt Construction, $151,131.32; Highway 965 Project Phase 3, Change Order Number 3, Streb Construction Co., Inc., $11,433.38; Highway 965 Project Phase 3, Change Order Number 4, Streb Construction Co., Inc., Road Opening Bonus; Highway 965 Project Phase 3, Pay Application Number 4, Streb Construction Co., Inc., $713,953.36; Kansas Avenue RISE Improvements Project, Streb Construction, Change Order Number 1, $25,546.78; Kansas Avenue RISE Improvements Project, Streb Construction, Pay Application Number 3, $479,822.93; and Phase I Water System Improvements, Division I – Water Treatment Plant, Pay Application Number 22, Portzen Construction, Inc., $640,739.35 (including early release of retainage).  After discussion, the vote was all ayes. Consent Agenda approved.

Councilor Jennifer Goings arrived at 6:31 p.m.

Public Comment

The owners of The Leaderboard, indoor golf facility and sports bar, located at 680 Meade Drive presented information regarding their upcoming opening.

City Planner Report

The Mayor thanked City Planner Dean Wheatley for facilitating the joint meeting.

City Engineer Report

Heiar reported for the City Engineer that the Front Street Project is very close to complete. The Ranshaw/965 Project is moving along nicely.  Zeller Street is scheduled to be open Tuesday, weather permitting.  Paving has started on the Kansas Ave Project.  Council discussed the report with Heiar.

City Attorney Report

City Attorney Scott Peterson had no report, but offered to answer questions.

Assistant City Administrator Report

Assistant City Administrator Tracey Mulcahey reported on City Scape publication, Summer Lunch Finale, Back 2 School Bash and Iowa Great Places redesignation.

City Administrator Report

City Administrator Ryan Heiar reported the City has not yet closed on dog park land. Eight applications were received for the City Attorney position.  There is a reception on August 28 in the Council vestibule from 4 – 6 p.m.

Mayor Report

Mayor Terry Donahue reported that he, Gerry Kuhl, Heiar and Wheatley met with Yellow Cab.  The County REAP Committee voted to send Iowa City and Coralville’s applications on to the State REAP.

Storm Drain Art Program

Jillian Miller presented a summary of the program.  Mayor Donahue recognized the artists responsible for painting the storm drain art projects and presented them with certificates of recognition.

Recreation Center Rates

Council discussed fees.  Recreation Director Shelly Simpson presented additional information.  Goings moved, Madsen seconded to approve Resolution Number 2018-106, A Resolution approving the Recreation Fee Structure.  The vote was: ayes – Sayre, Pollock, Goings, Madsen; nays – none.  Motion carried.

Rezoning – Golf View Commercial Part 1, Lot 2

Pollock moved, Madsen seconded to approve the second consideration of Ordinance Number 2018-08, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by Streb Investment Partnership LC located in North Liberty, Iowa to those set forth in the Municipal Code for the C-2-B Commercial District.  The vote was: ayes – Pollock, Sayre, Goings, Madsen; nays -none.  Motion carried.

Rezoning – Golf View Commercial Part 2, Lot 14

Madsen moved, Goings seconded to approve the second consideration of Ordinance Number 2018-09, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by Streb Investment Partnership LC located in North Liberty, Iowa to those set forth in the Municipal Code for the C-2-B Commercial District. The vote was: ayes – Goings, Madsen, Pollock, Sayre; nays – none. Motion carried.

Penn and Front Street Improvements Project

Heiar presented information on the project. Madsen moved, Pollock seconded to approve Resolution Number 2018-107, A Resolution approving and ratifying the purchase of a parcel from BSquare Properties, LLC for the Penn Street and Front Street Project (490 N. Front Street).  The vote was: ayes – Goings, Madsen, Sayre, Pollock; nays – none. Motion carried

Madsen moved, Sayre seconded to approve Resolution Number 2018-108, A Resolution approving and ratifying the purchase of a parcel from BSquare Properties, LLC for the Penn Street and Front Street Project (610 N. Front Street).  The vote was: ayes – Sayre, Goings, Pollock, Madsen; nays – none. Motion carried.

Goings moved, Madsen seconded to approve Resolution Number 2018-109, A Resolution approving and ratifying the purchase of a parcel from Isaac J. Sanchez and Mary B. Maro-Sanchez for the Penn Street and Front Street Project (585 N. Front Street).  The vote was: ayes – Sayre, Goings, Madsen, Pollock; nays – none. Motion carried.

The Preserve

Wheatley presented the Preliminary Plat application and reported that Staff and Commission recommend approval with no conditions.

Duane Musser, Watts Group Development, was present on behalf of the applicant and additional information on the development.

Goings moved to approve Resolution Number 2018-110, A Resolution approving the Preliminary Plat Agreement between the City of North Liberty and Watts Group Development, Inc. that establishes the terms and conditions under which a Preliminary Plat will be approved for The Preserve in the City of North Liberty, Iowa.   The motion died for lack of a second.

Madsen moved, Goings seconded to table the agenda items relating to The Preserve.  The vote was: ayes – Madsen, Pollock, Goings; nays – Sayre. Motion carried.

2018A Bond Sale

Heiar presented information on the bond sale.  Pollock moved, Madsen seconded to approve Resolution Number 2018-112, A Resolution setting the date for public hearings on proposals to enter into General Obligation Loan Agreements and to borrow money thereunder. The vote was: ayes – Madsen, Goings, Sayre, Pollock; nays – none.  Motion carried.

Heiar presented information on the upcoming bond sale. Madsen moved, Pollock seconded to approve Resolution Number 2018-113, A Resolution approving the Engagement Letter between the City of North Liberty and Dorsey & Whitney LLP regarding Bond Counsel Services for the General Obligation Corporate Purpose Bond Sale, Series 2018A. The vote was: ayes – Madsen, Sayre, Pollock, Goings; nays – none. Motion carried.

Reimbursement Resolution

Heiar presented information regarding the resolution.  Pollock moved, Sayre seconded to approve Resolution Number 2018-114, A Resolution relating to the financing of certain proposed projects to be undertaken by the City of North Liberty, Iowa; establishing compliance with reimbursement bond regulations under the Internal Revenue Code. The vote was: ayes – Pollock, Goings, Madsen, Sayre; nays – none. Motion carried.

Initiative Goals

Heiar presented an update on the progress on Council initiatives.  Council requested a work session for RFP for the plan and to discuss revising goals.

Old Business

Councilor Pollock thanked the Library for kids’ activities at Porchfest.  She presented Centennial Park feedback.  Councilor Madsen asked about benches being installed at Centennial Park. Heiar reported that benches have been installed.

New Business

Councilor Pollock reported that Salute to Summer is this Saturday.  Pollock reported that Johnson County Livable Community Aging Policy Board will be hosting an event on 10/21 from 10 – 1.

Adjournment

At 7:31 p.m., Mayor Donahue adjourned the meeting

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