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City Council on April 28, 2020

Agenda

6:30 p.m., Regular Session, via Zoom

NOTICE: Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected].

This meeting may be accessed by the public as follows:

By internet video:

By phone:

  • Call 1 (312) 626 6799. You will need a touchtone phone and to enter the meeting ID: 948 5839 5445 and then the password: 488910

Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, April 14, 2020
    2. Claims
    3. March Revenues
    4. March Treasurer’s Report
    5. Andrews Drive Project, Pay Application Number 1, Metro Pavers, Inc., $111,571.42
    6. Dog Park Paving Project, Pay Applications Number 2 & 3, Midwest Concrete, $2,600
    7. Dog Park Paving Project Acceptance
  5. City Engineer Report
  6. City Administrator Report
  7. Mayor Report
  8. Urban Renewal – Diamond Dreams
    1. Third consideration and adoption, Ordinance 2020-01, An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the March, 2020 Addition to the North Liberty Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa
    2. Resolution Number 2020-40, A Resolution amending Development Agreement with Diamond Dreams Sports Academy, LLC, authorizing annual appropriation tax increment payments and pledging certain tax increment revenues to the payment of the agreement
  9. Employee Handbook
    1. Resolution Number 2020-41, A Resolution approving the revised personnel manual
    2. Resolution Number 2020-42, A Resolution declaring that certain fundraising activities by City of North Liberty employees serve a public purpose
  10. Old Business
  11. New Business
  12. Adjournment

Minutes

NOTICE: Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus.

Call to Order

Mayor Terry Donahue called the April 28, 2029 Regular Session of the North Liberty City Council to order at 6:30 p.m.  Councilors present:  RaQuishia Harrington, Chris Hoffman, Annie Pollock, Brent Smith and Brian Wayson. 

Others present:  Ryan Heiar, Tracey Mulcahey, Grant Lientz, Ryan Rusnak, Kevin Trom, Debra Hilton, Mike Bails, Kyle Sherman and other interested parties.

Agenda

Pollock moved, Harrington seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Hoffman moved, Smith seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on April 14, 2020; the attached list of Claims; March Revenues; March Treasurer’s Report; St. Andrews Drive Project, Pay Application Number 1, Metro Pavers, Inc., $111,571.42; Dog Park Paving Project, Pay Applications Number 2 & 3, Midwest Concrete, $2,600; and Dog Park Paving Project Acceptance. The vote was all ayes. Consent agenda approved.

City Engineer Report

City Engineer Kevin Trom reported that at the St. Andrews Drive construction progress meeting this week, the contractor reported on good progress including bringing in fill and compacting it.  The east entrance to Centennial Park is open. There will be a short window next week where flaggers will be at the entrance to let cars in and out.  Trom reported that design work has started on Ranshaw Way, Phase 5. The City staff review meeting will be soon.

City Administrator Report

City Administrator Ryan Heiar presented an update on the City’s COVID-19 response including extended building closures through May 31.  Staff will continue to evaluate the situation and will reopen incrementally.  The City’s Library and Recreation programming, except for Summer Camp, has been cancelled through June.  Sixty kids are enrolled in Summer Camp. The program will require distancing and hygiene requirements comparable to the Emergency Childcare Program. The Library’s Summer Reading Program will be held virtually.  The Library continues contactless curbside pickup.  The indoor and outdoor pools, splash pad and playgrounds are closed indefinitely. Ballfields are closed for organized sports through June.  City Clean Up Day was postponed to the Fall.  With all closures, cancellations, and changes happening, staff is working to be nimble. Staff’s goal is to set a standard that the rest of the community can follow.  The City continues to provide all the services possible. 

Heiar reported that the Police Department new building is very close.  Furnishings are installed. The walk through for the final punch list will be this week. 

The next meeting is a pretty full agenda.  The agenda will have social services applications, an update from ICAD and starting proceedings for upcoming borrowing. 

Council discussed the report with Heiar. 

Mayor Report

Mayor Terry Donahue reported on the communication from Sara Barron from the Johnson County Affordable Housing Coalition.  Council discussed the possibility of implementing a program for water/sewer relief.  Mulcahey provided a summary of the City’s current plan for assisting customers facing with financial difficulties due to COVID-19.  Council encouraged the requirement of proof of unemployment for the program.   

Urban Renewal – Diamond Dreams

Hoffman moved, Pollock seconded to approve the third consideration and adoption, Ordinance 2020-01, An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the March, 2020 Addition to the North Liberty Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa.  The vote was: ayes – Hoffman, Smith, Pollock, Harrington, Wayson; nays – none. Motion carried.

Kyle Sherman and Mike Bails from the Diamond Dreams project presented information on the plan.  Heiar summarized the agreement for the City Council. Smith moved, Wayson seconded to approve Resolution Number 2020-40, A Resolution amending Development Agreement with Diamond Dreams Sports Academy, LLC, authorizing annual appropriation tax increment payments and pledging certain tax increment revenues to the payment of the agreement. After discussion, the vote was: ayes – Harrington, Hoffman, Pollock, Smith, Wayson; nays – none. Motion carried.

Employee Handbook

Debra Hilton presented information on the updated employee handbook.  Council discussed the revisions with Hilton.  Harrington moved, Wayson seconded to approve Resolution Number 2020-41, A Resolution approving the revised personnel manual.  The vote was: ayes – Pollock, Smith, Wayson, Hoffman, Harrington; nays – none. Motion carried.  

Lientz presented information on the resolution. Smith moved, Hoffman seconded to approve Resolution Number 2020-42, A Resolution declaring that certain fundraising activities by City of North Liberty employees serve a public purpose.  The vote was: ayes – Pollock, Smith, Wayson, Harrington, Hoffman; nays – none. Motion carried.

Old Business

No old business was presented.

New Business

Councilor Hoffman thanked City staff for the ballfield conversations. The Mayor has sent a questionnaire to Matt Eckhart relating to the NLCBS upcoming season to create a planning document for the future.  Councilor Smith expressed his concerns regarding the announcement of closures of the ballfields through June and requested reconsideration of the closure date.  Mayor Donahue stated that all decisions are reviewable and will be revisited with data updates. 

Mayor Donahue asked all on the call their status. 

Adjournment

Mayor Donahue adjourned the meeting at 7:25 p.m.

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