City Council on December 14, 2021

Agenda

6:30 p.m. Regular Session
Council Chambers, 1 Quail Creek Circle

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Swearing in of elected and reelected officials
  5. Consent Agenda
    1. City Council Minutes, Regular Session, November 23, 2021
    2. Claims
    3. Aquatic Center Pool Water Heater Replacement, Change Order Number 1, Tricon General Contractor, $2,789.02
    4. Aquatic Center Pool Water Heater Replacement, Pay Application Number 3, Tricon General Construction, $44,596.36
    5. Centennial Park Loop Drive Project, Pay Application Number 3, All American Concrete, inc., $100,206.00
    6. Forevergreen Road Trail Improvements, Pay Application Number 1, TK Concrete, Inc., $94,772.00
    7. Ranshaw Way Phase 5 Improvements, Change Order Number 7, Peterson Contractors, Inc., ($19,449.67)
    8. Ranshaw Way Phase 5 Improvements, Pay Application Number 8, Peterson Contractors, Inc., $467,211.31
    9. Ranshaw House Renovation Phase 2, Change Order Number 5, Wolfe Contracting, Inc., ($552.00)
    10. Liquor License Renewal, Johncy’s
    11. Liquor License Renewal, Red’s Alehouse
    12. Liquor License Renewal, The Leaderboard
    13. Liquor License Renewal, The Depot
  6. Public Comment
  7. City Engineer Report
  8. City Administrator Report
  9. Mayor Report
  10. Voting Precincts
    1. Public hearing regarding proposed voting precincts
    2. First consideration of Ordinance Number 2021-19, An Ordinance amending Voting Precincts within Chapter 6.07 of the North Liberty Code of Ordinances
    3. Consideration of waiving the requirement of three separate readings on three separate dates
    4. Second consideration of Ordinance Number 2021-19, An Ordinance amending Voting Precincts within Chapter 6.07 of the North Liberty Code of Ordinances
    5. Third consideration and adoption of Ordinance Number 2021-19, An Ordinance amending Voting Precincts within Chapter 6.07 of the North Liberty Code of Ordinances
  11. Bowman Property LLC Rezoning
    1. Second consideration of Ordinance Number 2021-18, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property located at the Northeast Corner of West Forevergreen Road and South Kansas Avenue located in North Liberty, Iowa to those set forth in the Municipal Code for the RS-4 Single-Unit Dwelling District, RS-6 Single-Unit Dwelling District, RD-10 Two-Unit Residence District, RM-8 Multi-Unit Residence District, RM-12 Multi-Unit Residence District and C-2A Highway Commercial District
  12. Policy regarding payables for Council meetingResolution Number 2021-120, A Resolution establishing the policy for the payment of claims due to the cancellation of the second City Council meeting in December 2021
  13. Urban Renewal Plan Amendment
    1. Public Hearing on Proposed amendment to the North Liberty Renewal Area
    2. Resolution Number 2021-121, A Resolution to declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 4.04 of the Code of Iowa and Approve Urban Renewal Plan Amendment for the North Liberty Urban Renewal Area
    3. Resolution Number 2021-122, A Resolution setting the date for public hearing on proposal to enter into a General Obligation Urban Renewal Loan Agreement and to borrow money thereunder
  14. General Obligation Proceedings
    1. Public Hearing on proposal to enter into a General Obligation Swimming Pool Loan Agreement
    2. Resolution Number 2021-123, A Resolution taking additional action on proposal to enter into a General Obligation Swimming Pool Loan Agreement and repurposing bond proceeds
  15. Dubuque Street Phase 1 Project
    1. Resolution Number 2021-124, A Resolution accepting the bid and authorizing execution of the contract for the Dubuque Street Phase 1 Improvements Project, North Liberty, Iowa
  16. Fire Department Equipment Sale
    1. Resolution Number 2021-125, A Resolution approving the Vehicle Purchase Agreement between the City of North Liberty and the East Orchard Mesa Fire Department
  17. Commercial Drive Extension Improvement Project
    1. Resolution Number 2021-126, A Resolution establishing Fair Market Value and Just Compensation for the Acquisition of Certain Property for the Commercial Drive Extension Improvement Project
  18. Employee Handbook
    1. Resolution Number 2021-127, A Resolution approving the updated Employee Handbook
  19. Collective Bargaining Agreement
    1. Resolution Number 2021-128, A Resolution ratifying the Collective Bargaining Agreement amendments between the City of North Liberty Public Professional and Maintenance Employees Local 2003 IUPAT for the duration of the next contract
  20. Domestic Violence Intervention Program (DVIP) Social Services Funding Agreement
    1. Resolution Number 2021-129, A Resolution approving the Social Services Funding Agreement between the City of North Liberty and the Domestic Violence Intervention Program
  21. National Opioid Settlement
    1. Resolution Number 2021-130, A Resolution opting to participate in Nationwide Settlements with Opioid Distributors, McKesson, Cardinal Health, and Amerisource Bergen, and Opiod Manufacturer Janssen Pharmaceuticals, Inc.
  22. Old Business
  23. New Business
  24. Adjournment

Minutes

City Council
November 23, 2021
Work and Regular Sessions

Call to order
Mayor Terry Donahue called the November 23, 2021 Regular Session of the North Liberty City
Council to order at 6:00 p.m.

Councilors present: RaQuishia Harrington Chris Hoffman, Annie
Pollock, Brent Smith, Brian Wayson; absent –none.
Others present: Ryan Heiar, Tracey Mulcahey, Grant Lientz, Kevin Trom, Kaila Rome, Erek Sittig,
Mike Bails, Jason Stone, Dale Larson and other interested parties.

Approval of the Agenda
Pollock moved; Harrington seconded to approve the agenda. The vote was all ayes. Agenda
approved.

Consent Agenda
Harrington moved, Smith seconded to approve the Consent Agenda including the City Council
Minutes, Ranshaw Way Phase 5 Project, Peterson Contractors, Inc., Change Order Number 6,
$16,759.88 and addition of one calendar day; Ranshaw Way Phase 5 Project, Peterson
Contractors, Inc., Pay Application Number 7, $714,292.21; and Aquatic Center Pool Heater
Replacement, Tricon General Construction, Pay Application Number 2, $109,521.11. The vote was
all ayes. Consent Agenda approved.

Public Comment
No public comment was offered.

City Engineer Report
City Engineer Trom provided an update on Ranshaw Way construction. Council discussed the
report with Trom.

City Administrator Report
City Administrator Heiar reported on the scheduled farewell reception for Mayor Donahue and
Councilor Pollock. There will be no second meeting in December. New elected officials will be
sworn in at the December 14 meeting.

Mayor Report
Mayor Donahue reported on the MPOJC meeting. He reported that a resolution will be on the
December 14 agenda to pay bills in lieu of a second meeting. He proclaimed November 27, 2021
as Small Business Saturday.
or bills.

FY 23 Budget Work Session
Heiar presented the slide deck for FY 23 budget. The Staff and Council discussed FY 23 Budget
goals.
The Regular Session began at 6:34 p.m.

American Rescue Plan Act
Council discussed and possible action regarding proposal on use of APRA funds. Council
discussion included funding social service needs, direct funding to individuals, expansion of
transportation, keeping water and sewer rates as low as possible, and getting funds back to the
community as a whole. Councilor Pollock left the meeting at 7:00 p.m. She returned at 7:02 p.m.

Reprecincting
Lientz presented information regarding proposed updated precinct plans the process. Staff
recommends precinct plan E. Hoffman moved, Wayson seconded to move forward with Precinct
Plan E. The vote was all ayes. Motion carried.

Bowman Property LLC Rezoning
At 7:19 p.m., Mayor Donahue opened the Public Hearing regarding proposed rezoning of 109.43
acres. No oral or written comments were received. The public hearing was closed.
Wayson moved, Hoffman seconded to approve the first consideration of Ordinance Number
2021-18, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by
amending the use regulations on property located at the Northeast Corner of West Forevergreen
Road and South Kansas Avenue located in North Liberty, Iowa to those set forth in the Municipal
Code for the RS-4 Single-Unit Dwelling District, RS-6 Single-Unit Dwelling District, RD-10 TwoUnit Residence District, RM-8 Multi-Unit Residence District, RM-12 Multi-Unit Residence District
and C-2A Highway Commercial District. After discussion, Hoffman moved, Harrington seconded
to amend the zoning on the northwestern seven lots from the pond to Kansas Avenue from RS-4
to RM-8. The vote on the amendment was: ayes- Hoffman, Harrington, Smith; nays – Wayson,
Pollock. Amendment passes. The vote on the amending first reading of the ordinance was: ayes –
Harrington, Hoffman, Smith, Wayson; nays – Pollock. Motion carried.

Jones Boulevard
Lientz presented additional information on the amendment to the agreement. Pollock moved,
Smith seconded to approve Resolution Number 2021-109, A Resolution approving the
Amendment to the Services Agreement between the City of North Liberty Shive-Hattery, Inc. for
the Jones Boulevard Project. The vote was: ayes – Wayson, Harrington, Hoffman, Smith, Pollock;
nays – none. Motion carried.

FY 2021 Annual Urban Renewal Report
Mulcahey presented information on the report. Council discussed the FY 21 Annual Urban Renewal
Report. Wayson moved, Hoffman seconded to approve and submit the report. The vote was all
ayes. Motion approved.

FY 2021 Annual Financial Report
Mulcahey presented information on this report. Council discussed the FY 21 Annual Financial
Report. Pollock moved, Wayson seconded to accept the FY 21 Annual Financial Report. The vote
was all ayes. Motion approved.

FY 2023 Annual Appropriations
Wayson moved, Smith seconded to approve Resolution Number 2021-110, A Resolution obligating
funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of Annual
Appropriation Tax Increment financed obligations which shall come due in the next succeeding
fiscal year – A & M Development. The vote was: ayes – Harrington, Smith, Wayson, Pollock; nays –
none; abstain – Hoffman. Motion carried.
Pollock moved, Harrington seconded to approve Resolution Number 2021-111, A Resolution
obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of
Annual Appropriation Tax Increment financed obligations which shall come due in the next
succeeding fiscal year- Spotix, Inc. The vote was: ayes – Pollock, Wayson, Smith, Harrington; nays
– none; abstain – Hoffman. Motion carried.
Wayson moved, Harrington seconded to approve Resolution Number 2021-111, A Resolution
obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of
Annual Appropriation Tax Increment financed obligations which shall come due in the next
succeeding fiscal year-Corridor Media Properties, L.L.C. The vote was: ayes – Smith, Pollock,
Wayson, Harrington; nays – none; abstain – Hoffman. Motion carried.

FY 23 Urban Renewal Draw
Council discussed the Annual Urban Renewal funds request for FY 23. Hoffman moved; Smith
seconded to approve the draw request. The vote was all ayes. Motion approved.

Dubuque Street Phase 1 Project
At 7:51 p.m., Mayor Donahue opened the Public Hearing regarding proposed plans, specifications,
and estimate of cost for the project. No oral or written comments were received. The public
hearing was closed.
Harrington moved, Pollock seconded to approve Resolution Number 2021-112, A Resolution finally
approving and confirming plans, specifications, and estimate of cost for the Dubuque Street
Phase 1 Project. After discussion, the vote was: ayes – Pollock, Wayson, Smith, Harrington,
Hoffman; nays – none. Motion approved.

Housing Rehabilitation Grant
Mulcahey presented information on the grant. Pollock moved, Smith seconded to approve
Resolution Number 2021-113, A Resolution approving the Community Development Block Grant
(CDBG) Program Contract between the City of North Liberty and the Iowa Economic
Development Authority. After discussion, the vote was: ayes – Smith, Wayson, Harrington,
Hoffman, Pollock; nays -none. Motion carried.

Smith moved, Hoffman seconded to approve Resolution Number 2021-114, A Resolution
approving the Community Development Block Grant Services Contract between the City of
North Liberty and the East Central Iowa Council of Governments. The vote was: ayes – Pollock,
Harrington, Smith, Wayson, Hoffman; nays – none. Motion carried.

Assessment Resolution
Harrington moved, Wayson seconded to approve Resolution Number 2021-115, A Resolution
assessing delinquent amounts owed to the City of North Liberty, Iowa to individual property taxes.
The vote was: ayes – Smith, Harrington, Hoffman, Pollock, Wayson; nays – none. Motion carried.

GO Loan Agreement
Wayson moved, Hoffman seconded to approve Resolution Number 2021-116, A Resolution setting
the date for a public hearing on proposal to enter into a General Obligation Swimming Pool Loan
Agreement and to borrow money thereunder in a principal amount not to exceed $95,000. The
vote was: ayes – Harrington, Pollock, Smith, Wayson, Hoffman; nays – none. Motion carried.

Commercial Drive Extension Project
Harrington moved, Hoffman seconded to approve Resolution Number 2021-117, A Resolution to
proceed with a Public Improvement, the Commercial Drive Extension Project. After discussion, the
vote was: ayes – Wayson, Harrington, Smith, Pollock, Hoffman; nays – none. Motion carried.

Cedar Springs Parking
Heiar presented additional information on this agenda item. Dale Larson, HOA President, was
present and offered to answer questions. Harrington moved, Pollock seconded to approve
Resolution Number 2021-118, A Resolution approving parking control devices in the City of North
Liberty, Iowa. The vote was: ayes – Smith, Harrington, Wayson, Pollock, Hoffman; nays – none.

Old Business
Councilor Hoffman spoke regarding MPOJC and JECC meetings. Councilor Pollock encouraged
all to be diligent during the pandemic. Councilor Wayson encouraged all to get the flu shot.

New Business
No old business presented.

Adjournment
Mayor Donahue adjourned the meeting at 8:06p.m.

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