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City Council on February 13, 2018

Agenda

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, January 23, 2018
    2. City Council Minutes, Special Session, January 25, 2018
    3. City Council Minutes, Special Session, January 29, 2018
    4. Claims
    5. Liquor License Renewal, Pancheros Mexican Grill
    6. Liquor License Renewal, el Cactus Authentic Mexican Cuisine
    7. Phase I Water System Improvements, Div. 1 Water Treatment Plant, Change Order Number 10, Portzen Construction, Inc., $38,108.00
    8. Phase I Water System Improvements, Div. 1 Water Treatment Plant, Pay Application Number 16, Portzen Construction, Inc., $981,577.88
    9. Phase II WWTP Improvements, Pay Application Number 29R, Tricon Construction Group, $3,434.48
    10. J. Phase I Water System Improvements, Div. III – Well Construction and Rehabilitation, Pay Application Number 11, Gingerich Well & Pump Service, $235,722.56
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. Assistant City Administrator Report
  10. City Administrator Report
  11. Mayor Report
    1. Black History Month Proclamation
  12. Johnson County Refuse Update
    1. Discussion regarding Johnson County Refuse
  13. ICCSD Site Plan
    1. Staff and Planning Commission Recommendations
    2. Applicant Presentation
    3. Resolution Number 2018-12, A Resolution approving the Development Site Plan for Lot 1, Grant Elementary School Subdivision, North Liberty, Iowa
  14. Mickelson First Addition, Final Plat
    1. Resolution Number 2018-13, A Resolution approving the Final Plat and accepting improvements for Mickelson First Addition, North Liberty, Iowa
  15. Lot 8 Golfview Site Plan
    1. Staff and Planning Commission Recommendations
    2. Applicant Presentation
    3. Resolution Number 2018-14, A Resolution approving the Development Site Plan for Lot 8, Golf View Commercial Subdivision, Part Two, North Liberty, Iowa
  16. Trail Network Project
    1. Resolution Number 2018-15, A Resolution accepting the bid and authorizing execution of the contract for the Trail Network Improvements Project, North Liberty, Iowa
  17. Ranshaw House Project
    1. Resolution Number 2018-16, A Resolution accepting the bid and authorizing execution of the contract for the Ranshaw House Renovation (Re-bid) Project North Liberty, Iowa
  18. Storage Shed Ordinance Amendment
    1. Second consideration of Ordinance Number 2018-01, An Ordinance amending Chapter 168 of the North Liberty Code of Ordinances by revising subsection regarding storage sheds
  19. Ranshaw Way (Highway 965), Phase 3 Improvements Project
    1. Public Hearing regarding the Ranshaw Way (Highway 965), Phase 3 plans, specifications, and estimate of costs for the project
    2. Resolution Number 2018-17, A Resolution finally approving and confirming plans, specifications, and estimate of cost for the Ranshaw Way (Highway 965), Phase 3 Improvements Project
  20. Front Street Project
    1. Public Hearing regarding the Front Street Project plans, specifications, and estimate of costs for the project
    2. Resolution Number 2018-18, A Resolution finally approving and confirming plans, specifications, and estimate of cost for the Front Street Improvements Project
  21. FY 19 Budget
    1. Discussion regarding proposed FY 19 Budget
  22. Old Business
  23. New Business
  24. Adjournment

Minutes

Call to order
Mayor Terry Donahue called the February 13, 2018 Regular Session of the North Liberty City Council to order at 6:31 p.m. Councilors present: Jennifer Goings, Chris Hoffman, Sarah Madsen, Annie Pollock, Jim Sayre.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Evan Runkle, Steve Smith and other interested parties.
Approval of the Agenda
Madsen moved, Pollock seconded to approve the agenda. All ayes. Agenda approved.
Consent Agenda
Council discussed the water plant change order. Hoffman moved, Sayre seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on January 23, 2018; the City Council Minutes from the Special Session on January 25, 2018; the City Council Minutes from the Special Session on January 29, 2018; the attached list of Claims; the Liquor License Renewal, Pancheros Mexican Grill; the Liquor License Renewal, el Cactus Authentic Mexican Cuisine; Phase I Water System Improvements, Div. 1 Water Treatment Plant, Change Order Number 10, Portzen Construction, Inc., $38,108.00; Phase I Water System Improvements, Div. 1 Water Treatment Plant, Pay Application Number 16, Portzen Construction, Inc., $981,577.88; Phase II WWTP Improvements, Pay Application Number 29R, Tricon Construction Group, $3,434.48; Phase I Water System Improvements, Div. III – Well Construction and Rehabilitation, Pay Application Number 11, Gingerich Well & Pump Service, $235,722.56. The vote was all ayes. Agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Dean Wheatley had no report.

City Engineer Report
City Engineer Kevin Trom updated on the Water System Project. New pumps were installed last week. The water main has all been installed for the Raw Water Main Project. The public hearings are tonight for the Highway 965, Phase 3 and Front Street Projects. The Trail Network Project will be awarded tonight. Alliant Energy is doing work on both the Highway 965 and Front Street Projects. Design and acquisitions continue for the Kansas RISE Project. Staff will be meeting tomorrow to discuss the Penn Street Study and Preliminary Engineering. Council discussed the report with Trom.

City Attorney Report
City Attorney Scott Peterson reported on the Kansas RISE Project. Council discussed the report with Peterson.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported that she helped represent the City’s storm water quality program at the Home Show on Sunday. Mulcahey reported that Playful City USA designations will not be given any longer.

City Administrator Report
City Administrator Ryan Heiar reported that he met with the Chamber and North Liberty businesses regarding needs and wants. Heiar would like to have a wok session on the February 27 Council meeting starting at 6 p.m. to discuss the Front Street and Penn Street Study. Heiar reported on the baseline email regarding the joint meeting/venture with ICAD and the Chamber. Council discussed the report with Heiar.

Mayor Report
Mayor Terry Donahue proclaimed February as Black History Month in North Liberty, Iowa. Donahue reported on the most recent MPOJC meeting. He has been reappointed to the Iowa League of Cities board as the Past President. The Legislative Day in Des Moines was well attended. Home rule was big in the discussion.

Johnson County Refuse Update
Mulcahey initiated the discussion regarding Johnson County Refuse’s proposal for revision of the City’s refuse system. Steve Smith, Johnson County Refuse, spoke regarding the proposal for moving to an automated system. Council discussed the proposal with Smith. Brenda Conry spoke in support of automation, but does not support the cost increase. Dick Bornkessel commented on the size of containers, costs, and carts. Andrew Brown spoke regarding the size of the containers, cost, wind and animal issues. Faraz Shah commented that this is a great opportunity to think outside the box. He encouraged that costs be mitigated by a state or city subsidy. Recycling and composting should be incentivized to reduce waste. William Wu has a family of five and uses one 20-gallon trash can. He wants to be able to place all of his trash in one bin and have it all be recycled or composted rather than a multi bin system. Council discussed the options. The consensus was to have additional discussion and research with a new proposal. The program as it stands does not need to be continued. The pricing model should be that the heavy trash user subsidizes recycling users.

Council recessed at 7:43 p.m. Council reconvened at 7:50 p.m.

ICCSD Site Plan
Wheatley presented the site plan. Staff and Planning Commission recommend approval of the site plan.

Luke Newton, MMS Consultants, was present on behalf of the applicant and presented information on the site plan proposal. Council discussed the application with Newton.

Hoffman moved, Pollock seconded to approve Resolution Number 2018-12, A Resolution approving the Development Site Plan for Lot 1, Grant Elementary School Subdivision, North Liberty, Iowa. After discussion, the vote was: ayes – Hoffman, Goings; nays – Madsen, Pollock, Sayre. Motion failed. After further discussion, Sayre moved, Goings seconded for reconsideration of the resolution at the February 27 City Council meeting. After discussion, the vote was: ayes – Goings, Hoffman, Madsen, Sayre, Pollock; nays – none. Motion carried.

Mickelson First Addition, Final Plat
Wheatley presented information regarding the Final Plat. Madsen moved, Hoffman seconded to approve Resolution Number 2018-13, A Resolution approving the Final Plat and accepting improvements for Mickelson First Addition, North Liberty, Iowa. The vote was: ayes – Pollock, Goings, Hoffman, Madsen, Sayre; nays – none.

Lot 8 Golfview Site Plan
Wheatley presented the site plan application. Staff and Planning Commission recommend approval.

No applicant was present.

Goings moved, Madsen seconded to approve Resolution Number 2018-14, A Resolution approving the Development Site Plan for Lot 8, Golf View Commercial Subdivision, Part Two, North Liberty, Iowa. After discussion, the vote was: ayes – Sayre, Madsen, Hoffman, Goings, Pollock; nays – none. Motion carried.

Trail Network Project
Heiar presented information on the bids received. Hoffman moved, Sayre seconded to approve Resolution Number 2018-15, A Resolution accepting the bid and authorizing execution of the contract for the Trail Network Improvements Project, North Liberty, Iowa. After discussion, the vote was: ayes – Goings, Madsen, Hoffman, Sayre, Pollock; nays – none. Motion carried.

Ranshaw House Project
Mulcahey presented information on the bids received. Hoffman moved, Sayre seconded to approve Resolution Number 2018-16, A Resolution accepting the bid and authorizing execution of the contract for the Ranshaw House Renovation (Re-bid) Project North Liberty, Iowa. After discussion, the vote was: ayes – Madsen, Hoffman, Sayre, Goings; nays – Pollock. Motion carried.

Storage Shed Ordinance Amendment
Hoffman moved, Madsen seconded to approve the second consideration of Ordinance Number 2018-01, An Ordinance amending Chapter 168 of the North Liberty Code of Ordinances by revising subsection regarding storage sheds. After discussion, the vote was: ayes – Pollock, Goings, Madsen, Hoffman, Sayre; nays – none. Motion carried.

Ranshaw Way (Highway 965), Phase 3 Improvements Project
At 8:42 p.m., Mayor Donahue opened the public hearing regarding the Ranshaw Way (Highway 965), Phase 3 plans, specifications, and estimate of costs for the project. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Madsen seconded to approve Resolution Number 2018-17, A Resolution finally approving and confirming plans, specifications, and estimate of cost for the Ranshaw Way (Highway 965), Phase 3 Improvements Project. The vote was: ayes – Hoffman, Goings, Pollock, Sayre, Madsen; nays – none. Motion carried.

Front Street Project
At 8:43 p.m., Mayor Donahue opened the public hearing regarding the Front Street Project plans, specifications, and estimate of costs for the project. No oral or written comments were received. The public hearing was closed.

Goings moved, Madsen seconded to approve Resolution Number 2018-18, A Resolution finally approving and confirming plans, specifications, and estimate of cost for the Front Street Improvements Project. The vote was: ayes – Sayre, Pollock, Goings, Madsen, Hoffman; nays – none. Motion carried.

FY 19 Budget
After discussion regarding proposed FY 19 Budget, the consensus was to publish the notice and hold the public hearing on February 27. Councilor Hoffman left the meeting at 9:06 p.m.

Old Business
Councilor Pollock thanked all for Beat the Bitter.

New Business
Mayor Donahue and Council discussed scheduling the joint meeting with the Park Board.
Adjournment
At 9:19 p.m., Mayor Donahue adjourned the meeting.

CITY OF NORTH LIBERTY

Videos

Attachments

2018-02-13-00-complete-City-Council-packet_Part2.pdf 2018-02-13-00-complete-City-Council-packet_Part3.pdf 2018-02-13-00-complete-City-Council-packet_Part1_Part1.pdf 2018-02-13-00-complete-City-Council-packet_Part1_Part2.pdf
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