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City Council on February 14, 2017

Agenda

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, January 24, 2017
    2. City Council Minutes, Special Session, January 31, 2017
    3. Claims
    4. Liquor License Renewal, Pancheros Mexican Grill, Class B Beer with Sunday Sales endorsement
    5. Liquor License Application, Café Muse, Class C Liquor License with Sunday Sales endorsement
    6. Liquor License update, Bluebird Café, ownership change
    7. Phase I Water System Improvements, Division I – Water Treatment Plant, Pay Application Number 4, Portzen Construction, Inc., $131,556.86
    8. Phase II WWTP Improvements, Pay Application Number 17R, Tricon Construction Group, $327,215.36
    9. East Growth Area Water & Sewer Extensions, Change Order Number 7, Langman Construction Co., $18,952.58
    10. Phase I Water System Improvements Division III – Well Construction and Rehabilitation, Change Order Number 1, Gingerich Well & Pump Service, LLC, $19,050.00
    11. Phase I Water System Improvements Division III – Well Construction and Rehabilitation, Pay Application Number 2, Gingerich Well & Pump Service, LLC, $642,593.30
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. Assistant City Administrator Report
  10. City Administrator Report
  11. Mayor Pro Tem Report
  12. Phase I Water System Improvements, Division II – Water Mains
    1. Resolution Number 2017-10, A Resolution accepting the bid and authorizing execution of the contract for the Phase I Water System Improvements Division II – Water Mains Project, North Liberty, Iowa
  13. Penn Street Improvements Project 2017
    1. Public Hearing regarding proposed plans, specifications, form of contract and estimate of cost for the Penn Street Improvements Project 2017
    2. Resolution Number 2017-11, A Resolution finally approving and confirming plans, specifications, form of contract and estimate of cost for the Penn Street Improvements Project 2017
  14. SRF – Water Projects
    1. Resolution Number 2017-12, A Resolution authorizing and approving a Water Revenue Loan and Disbursement Agreement and providing for the issuance and securing the payment of $23,000,000 Taxable Water Revenue Bonds
  15. Old Business
  16. New Business
  17. Property Acquisition
    1. Possible closed session pursuant to Iowa Code Section 21.5(j) to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property.
  18. Adjournment

Minutes

Call to order

Mayor Pro Tem Donahue called the February 14, 2017 Regular Session of the North Liberty City Council to order at 6:30 p.m.  Council members present:  Terry Donahue, Chris Hoffman, Annie Pollock, Jim Sayre and Brian Wayson.

 

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Megan Benischek, Chief Diane Venenga, Chengjie Huang and Brian Gotwals.

 

Approval of the Agenda

Hoffman moved, Pollock seconded to approve the agenda.  The vote was all ayes. Agenda approved.

 

Consent Agenda

Sayre moved, Hoffman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on January 24, 2017; City Council Minutes from the Special Session on January 31, 2017; the attached list of Claims; the Liquor License Renewal for Pancheros Mexican Grill, Class B Beer with Sunday Sales endorsement; the Liquor License Application for Café Muse, Class C Liquor License with Sunday Sales endorsement; the Liquor License update for Bluebird Café, ownership change;  Pay Application Number 4 for the Phase I Water System Improvements, Division I – Water Treatment Plant Project to Portzen Construction, Inc. in the amount of $131,556.86; Pay Application Number 17R for Phase II WWTP Improvements Project to Tricon Construction Group in the amount of $327,215.36; Change Order Number 7 for the East Growth Area Water & Sewer Extensions to Langman Construction Co. in the amount of $18,952.58; Change Order Number 1 for the Phase I Water System Improvements Division III – Well Construction and Rehabilitation Project to Gingerich Well & Pump Service, LLC in the amount of $19,050.00; and Pay Application Number 2 for the Phase I Water System Improvements Division III – Well Construction and Rehabilitation Project to Gingerich Well & Pump Service, LLC in the amount of $642,593.30.  After discussion, the vote was all ayes. Consent agenda approved.

 

Public Comment

Chengjie Huang from Café Muse spoke regarding the opening of his new business, Café Muse. Council discussed Café Muse with the owner.

 

City Planner Report

City Planner Wheatley reported on fixed route transit service. In January, there were 30 trips. $24 in fares received.  The City was billed for $3,666.00 for a cost of $122 per trip.  Council discussed the report with Wheatley.

 

City Engineer Report

City Engineer Trom reported on the Forevergreen Road utilities project. The preliminary plans are complete.  Trom met with city and IDOT staff. IDOT is hosting a public information meeting on April 13.  The wells component of the water system improvements project is progressing.  Wells three and four casings and grounding have been completed. Gingerich estimates a couple more weeks of drilling.  The raw water main project is on tonight’s agenda.  The wastewater treatment plant expansion project is 84.7% complete.  The North Liberty Road Phase 2 preconstruction meeting will be scheduled within the next two weeks.  Staff is preparing a 28E agreement with Johnson County.  The Penn Street Improvements Project public hearing is tonight. The bid letting is next week with award on February 28.  Alliant Energy installed the underground conductor along Penn Street. They are now waiting on Mediacom to remove their equipment from the poles which should happen in the next two weeks. Trees were removed along LL Pelling’s property today.  The water storage maintenance/brine building public hearing is March 14 with bids accepted on March 21 and the contract awarded March 28. The SRF Sponsored Water Quality Project contractor is back working on concrete and permeable pavers.

 

City Attorney Report

City Attorney Peterson had no specific report.

 

Assistant City Administrator Report

Assistant City Administrator Mulcahey reported that the budget has been published. The public hearing and adoption are on the agenda for the February 28 meeting. Mulcahey presented on SQR at a storm water symposium in Dubuque last week.

 

City Administrator Report

City Administrator Heiar reported that the budget model will be in the next packet, too.  A special Planning Commission meeting has been scheduled for next Wednesday for the Junge Ford site plan application. Heiar reminded Council that Don Cox will be at the March 14 City Council meeting to present his report on the Fire Department. Jessica Peckover will be at the March 28 Council meeting to discuss the CIT program.  Heiar offered legislative updates from the Iowa League of Cities Legislative Day.

 

Mayor Pro Tem Report

Mayor Pro Tem Donahue reported on the Iowa League of Cities Legislative Day.

 

Phase I Water System Improvements, Division II – Water Mains

Trom presented information regarding the bids received on this project.  Hoffman moved, Wayson seconded to approve Resolution Number 2017-10, A Resolution accepting the bid and authorizing execution of the contract for the Phase I Water System Improvements Division II – Water Mains Project, North Liberty, Iowa.  After discussion, the vote was: ayes – Hoffman, Donahue, Wayson, Sayre, Pollock; nays – none. Motion carried.

 

Penn Street Improvements Project 2017

At 6:55 p.m., Mayor Pro Tem Donahue opened the public hearing regarding proposed plans, specifications, form of contract and estimate of cost for the Penn Street Improvements Project 2017.  No oral or written comments were received. The public hearing was closed.

 

Trom provided information regarding the project. Hoffman moved, Wayson seconded to approve Resolution Number 2017-11, A Resolution finally approving and confirming plans, specifications, form of contract and estimate of cost for the Penn Street Improvements Project 2017. The vote was: ayes – Donahue, Wayson, Pollock, Sayre, Hoffman; nays – none. Motion carried.

 

SRF – Water Projects

Wayson moved, Pollock seconded to approve Resolution Number 2017-12, A Resolution authorizing and approving a Water Revenue Loan and Disbursement Agreement and providing for the issuance and securing the payment of $23,000,000 Taxable Water Revenue Bonds. After discussion, the vote was: ayes – Pollock, Wayson, Donahue, Hoffman, Sayre; nays – none. Motion carried.

 

Old Business

No old business was presented.

 

New Business

Councilor Wayson thanked staff who helped with Beat the Bitter.

 

Property Acquisition

Mayor Pro Tem Donahue asked City Attorney Peterson for his opinion on going into closed session.   At 7:04 p.m., Hoffman moved, Sayre seconded to move into closed session pursuant to Iowa Code Section 21.5(j) to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property.  The vote was: ayes – Sayre, Hoffman, Donahue, Pollock, Wayson; nays – none. Motion carried.  At 7:52 p.m., Hoffman moved, Pollock seconded to return to open session. The vote was: ayes – Pollock, Donahue, Sayre, Hoffman, Wayson; nays – none. Motion carried.

 

Adjournment

At 7:26 p.m., Hoffman moved, Wayson seconded to adjourn. All ayes. Meeting adjourned.

 

Videos

Attachments

2017-02-14-00-complete-City-Council-packet.pdf
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