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City Council on January 23, 2018

Agenda

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, January 9, 2018
    2. City Council Minutes, Special Session, January 16, 2018
    3. Claims
    4. December Treasurer Report
    5. December Revenues
    6. Liquor License Renewal, The Station II
    7. Liquor License Renewal, SugaPeach
    8. Liquor License Application, Beat the Bitter
    9. Phase I Water System Improvements, Division II Water Mains, Ricklefs Excavating, Ltd., Pay Application Number 3, $244,340.00
    10. Phase I Water System Improvements, Division II Water Mains, Ricklefs Excavating, Ltd., Change Order Number 1, ($6,775.12)
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. Assistant City Administrator Report
  10. City Administrator Report
  11. Mayor Report
  12. Commission Appointment
    1. Discussion and possible action regarding the Mayoral appointment of Dave Moore to Communications Advisory Commission effective immediately
  13. Trail Network Project
    1. Resolution Number 2018-06, A Resolution approving the Permanent Public Use Easement Agreement between Liberty’s Gate Part One Owner’s Association and the City of North Liberty
    2. Public Hearing regarding plans, specifications and the estimate of cost for the Trail Network Improvements Project
    3. Resolution Number 2018-07, A Resolution finally approving and confirming plans, specifications and the estimate of cost for the Trail Network Improvements Project
  14. Ranshaw House Project
    1. Public Hearing regarding plans, specifications and the estimate of cost for the Ranshaw House Improvements Project
    2. Resolution Number 2018-08, A Resolution finally approving and confirming plans, specifications and the estimate of cost for the Ranshaw House Improvements Project
  15. ICCSD School Property Rezoning
    1. Third consideration and adoption of Ordinance Number 2017-13, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by the Iowa City Community School District located in North Liberty, Iowa to those set forth in the Municipal Code for the P-Public Zoning District
  16. Storage Shed Ordinance Amendment
    1. Public Hearing regarding proposed amendment regarding storage sheds
    2. First consideration of Ordinance Number 2018-01, An Ordinance amending Chapter 168 of the North Liberty Code of Ordinances by adding subsection regarding storage sheds
  17. North Liberty Road/Dubuque Street Speed Limits
    1. Resolution Number 2018-09, A Resolution approving special speed limits in the City of North Liberty, Iowa
  18. Assessment Resolution
    1. Resolution Number 2018-10, A Resolution authorizing the assessments of amounts owed to the City of North Liberty, Iowa to individual property taxes
  19. CRANDIC Commuter Rail Study
    1. Discussion regarding the study and City’s participation
  20. Coral Ridge/Ranshaw Way Improvement Project
    1. Resolution Number 2018-11, A Resolution approving the 28E Agreement between the City of Coralville, Iowa and the City of North Liberty, Iowa for the reconstruction of Coral Ridge Avenue (Ranshaw Way) between Oakdale Boulevard in the City of Coralville and Forevergreen Road and Forevergreen Road in the City of Coralville and the City of North Liberty
  21. Old Business
  22. New Business
  23. Adjournment

Minutes

Call to order
Mayor Terry Donahue called the January 23, 2018 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: Jennifer Goings, Chris Hoffman, Sarah Madsen, Annie Pollock and Jim Sayre.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Evan Runkle and other interested parties.

Approval of the Agenda
Madsen moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda
Hoffman moved, Sayre seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on January 9, 2018; City Council Minutes from the Special Session on January 16, 2018; the attached list of Claims; December Treasurer Report; December Revenues; Liquor License Renewal, The Station II; Liquor License Renewal, SugaPeach; Liquor License Application, Beat the Bitter; Phase I Water System Improvements, Division II Water Mains, Ricklefs Excavating, Ltd., Pay Application Number 3, $244,340.00; and Phase I Water System Improvements, Division II Water Mains, Ricklefs Excavating, Ltd., Change Order Number 1, ($6,775.12). The vote was all ayes. Consent Agenda approved.

Public Comment
No public comment was offered.

City Planner Report
City Planner Dean Wheatley attended the MPO Technical Advisory Committee meeting today.

City Engineer Report
City Engineer Kevin Trom reported that the well pumps for the water system project should arrive next week. The raw water main project contractor has installed the main along Birch Court and made the connection to the existing water plant. 77% of the main has been installed. Alliant Energy continues work on undergrounding electric along the Highway 965, Phase 3 Project. The schedule has not changed. The public hearing will be held on February 13 with the award being made possibly on February 27, but likely on March 13. The final project audit for the Penn Street Improvements Project was completed last week. The IDOT had minor comments. One final change order will be presented for this project. The public hearing is tonight for the trail network update project. The bid will be awarded on February 13. The Front Street Project final owner review meeting was held last week. The public hearing is February 13, bids accepted on February 21 and awarded on February 27. Two large trees near Walnut Street have been removed. The Kansas Avenue RISE project design continues. Staff review meeting is tomorrow and meetings with utilities were last week. The Penn Street study and preliminary engineering project is planned to be completed in February. Council discussed the report with Trom.

City Attorney Report
City Attorney Scott Peterson reported on the 28E Agreement with Coralville and distributed the map that is the exhibit with the agreement. Peterson reported on legislation in the Iowa State House.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported that there has been more interest in the Ranshaw House Project than in the last round of bidding. The City of North Liberty is partnering with Coralville to complete an IDALS water quality application. Council discussed the report with Mulcahey.

City Administrator Report
City Administrator Ryan Heiar reported on the Council Goal Setting Session. He requested that Council review the information, on behalf of Jeff Schott. The meeting will begin promptly at 4 p.m. and will be completed by 8 p.m. Monday evening is the second budget meeting starting at 6:30 p.m. The packet will be distributed by the end of the week. The Police Department Project design consultant is putting together the site layout and elevations. Council should expect to see something on the agenda by the second meeting in February.

Mayor Report
Mayor Terry Donahue reported on the Joint Entities meeting. Donahue reported that the Iowa City School boundary meeting was very well attended last night. The next meeting is next Monday night at 6 p.m. at Liberty High School in the library.

Commission Appointment
Pollock moved, Madsen seconded to approve the Mayoral appointment of Dave Moore to Communications Advisory Commission effective immediately. The vote was all ayes. Appointment approved.

Trail Network Project
Goings moved, Hoffman seconded to approve Resolution Number 2018-06, A Resolution approving the Permanent Public Use Easement Agreement between Liberty’s Gate Part One Owner’s Association and the City of North Liberty. After discussion, the vote was: ayes – Pollock, Hoffman, Sayre, Goings, Madsen; nays – none. Motion carried.

At 6:52 p.m., Mayor Donahue opened the public hearing regarding plans, specifications and the estimate of cost for the Trail Network Improvements Project. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Pollock seconded to approve Resolution Number 2018-07, A Resolution finally approving and confirming plans, specifications and the estimate of cost for the Trail Network Improvements Project. The vote was: ayes – Pollock, Sayre, Hoffman, Goings, Madsen; nays – none. Motion carried.

Ranshaw House Project
At 6:53 p.m., Mayor Donahue opened the public hearing regarding plans, specifications and the estimate of cost for the Ranshaw House Improvements Project. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Goings seconded to approve Resolution Number 2018-08, A Resolution finally approving and confirming plans, specifications and the estimate of cost for the Ranshaw House Improvements Project. After discussion, the vote was: ayes – Goings, Madsen, Hoffman, Sayre; nays – Pollock. Motion carried.

ICCSD School Property Rezoning
Wheatley updated on the progress of the school site application. Hoffman moved, Madsen seconded to approve the third consideration and adoption of Ordinance Number 2017-13, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by the Iowa City Community School District located in North Liberty, Iowa to those set forth in the Municipal Code for the P-Public Zoning District. The vote was: ayes – Pollock, Goings, Madsen, Sayre, Hoffman; nays – none. Motion carried.

Storage Shed Ordinance Amendment
Wheatley presented information on the proposed ordinance amendment. Council discussed the amendment with staff. At 7:12 p.m., Mayor Donahue opened the public hearing regarding proposed amendment regarding storage sheds. No oral or written comments were received. The public hearing was closed.

Goings moved, Madsen seconded to approve the first consideration of Ordinance Number 2018-01, An Ordinance amending Chapter 168 of the North Liberty Code of Ordinances by adding subsection regarding storage sheds. After discussion, the vote was: ayes – Sayre, Madsen, Pollock, Goings, Hoffman; nays – none. Motion carried.

North Liberty Road/Dubuque Street Speed Limits
Trom presented information on the speed study from the MPOJC. Council discussed the amendments with staff. Madsen moved, Pollock seconded to approve Resolution Number 2018-09, A Resolution approving special speed limits in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Madsen, Pollock, Goings, Hoffman, Sayre; nays -none. Motion carried.

Assessment Resolution
Sayre moved, Goings seconded to approve Resolution Number 2018-10, A Resolution authorizing the assessments of amounts owed to the City of North Liberty, Iowa to individual property taxes. After discussion, the vote was: ayes – Sayre, Hoffman, Madsen, Pollock, Goings; nays – none. Motion carried.

CRANDIC Commuter Rail Study
Mayor Donahue led the discussion regarding the study and City’s participation. Council discussed the study. Consensus was to find out what data will be obtained to finalize the City’s possible commitment. Rails to Trails inclusion consensus was yes.

Coral Ridge/Ranshaw Way Improvement Project
Heiar presented information on the agreement. Council discussed the agreement and the project. Hoffman moved, Madsen seconded to approve Resolution Number 2018-11, A Resolution approving the 28E Agreement between the City of Coralville, Iowa and the City of North Liberty, Iowa for the reconstruction of Coral Ridge Avenue (Ranshaw Way) between Oakdale Boulevard in the City of Coralville and Forevergreen Road and Forevergreen Road in the City of Coralville and the City of North Liberty. After discussion, the vote was: ayes – Madsen, Pollock, Hoffman, Sayre, Goings; nays – none. Motion carried.

Old Business
No Old Business was presented.

New Business
Councilor Pollock offered a Beat the Bitter reminder.

Adjournment
At 7:48 p.m., Mayor Donahue adjourned the meeting.

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