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City Council on January 9, 2018

Agenda

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, December 21, 2017
    2. Claims
    3. Liquor License Application, Hoosier Creek Conservation Event – 1/26/18
    4. Liquor License Renewal, Walgreens
    5. Phase I Water System Improvements – Division I Water Treatment Plant Project, Pay Application Number 15, Portzen Construction, $601,560.43
    6. North Liberty Road Project, Pay Application Number 11, Metro Pavers, Inc., $110,501.42
    7. Phase II WWTP Improvements, Work Change Directive No. 10, Tricon Construction $121,435.91
    8. Phase II WWTP Improvements, Pay Application Number 28, Tricon Construction Group, $39,024.33
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. Assistant City Administrator Report
  10. City Administrator Report
  11. Mayor Report
  12. FY 17 Audit
    1. Resolution Number 2018-01, A Resolution accepting the Audit Report for Fiscal Year 2017 as completed by Winkel, Parker & Foster CPA, PC
  13. ICCSD School Property Rezoning
    1. Second consideration of Ordinance Number 2017-13, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by the Iowa City Community School District located in North Liberty, Iowa to those set forth in the Municipal Code for the P-Public Zoning District
  14. Automatic Aid Agreement-Fire
    1. Resolution Number 2018-02, A Resolution approving the Automatic Aid Agreement between Solon Tri-Township Emergency Response Agency and the City of North Liberty
  15. Forevergreen Road Project
    1. Resolution Number 2018-03, A Resolution Approving Purchase Agreements for the Forevergreen Road Project (Project: IMN-380-6(344)2—OE-52)
  16. Front Street Project
    1. Resolution Number 2018-04, A Resolution approving the Temporary Construction Easements for the 2018 North Front Street and related improvements Project between various owners and the City of North Liberty
  17. Trail Connection Project
    1. Resolution Number 2018-05, A Resolution approving the Temporary Construction Easement Agreement between Donald A. Kelchen and Laurie A. Kelchen and the City of North Liberty
  18. Old Business
  19. New Business
  20. Adjournment

Minutes

Call to order
Mayor Terry Donahue called the January 9, 2018 Regular Session of the North Liberty City Council to order at 6:32 p.m. Councilors present: Jennifer Goings, Chris Hoffman, Sarah Madsen, Annie Pollock and Jim Sayre.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Steve Kuhl, Steve Troyer, Evan Runkle, Drew Lammers, Chief Brian Platz and other interested parties.
Approval of the Agenda
Goings moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda
Heiar presented information regarding the Work Change Directive relating to the wastewater plant project. Steve Troyer, Fox Engineering presented additional information regarding the changes. Drew Lammers, Wastewater Superintendent, spoke regarding the revision, as well.

Hoffman moved, Sayre seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on December 21, 2017; the attached list of Claims; Liquor License Application, Hoosier Creek Conservation Event – 1/26/18; Liquor License Renewal, Walgreens; Phase I Water System Improvements – Division I Water Treatment Plant Project, Pay Application Number 15, Portzen Construction, $601,560.43; North Liberty Road Project, Pay Application Number 11, Metro Pavers, Inc., $110,501.42; Phase II WWTP Improvements, Work Change Directive No. 10, Tricon Construction $121,435.91; and Phase II WWTP Improvements, Pay Application Number 28, Tricon Construction Group, $39,024.33. The vote was all ayes. Consent Agenda approved.

Public Comment
No public comment was received.

City Planner Report
City Planner Dean Wheatley presented a graphic regarding the value of all permitted construction and the number of housing units permitted in the City. He responded to a comment regarding residential occupancy where the author stated the average cost of a house is $325,000 with the low end being $127,000. Wheatley reported that the average assessed value is $198,000 and the median assessed value is $176,900. Council discussed the report with Wheatley.

City Engineer Report
City Engineer Kevin Trom reported that the water plant construction project is going along well on schedule. The raw water main project has not had much work due to cold weather and the holiday. About a third of the pipe work is outstanding as well as the restoration after. The contractor is working on Birch Court. Alliant Energy is working on undergrounding overhead electric for Highway 965/Ranshaw Way, Phase 3. The construction project will be bid in Ames on February 20. The Trail Network Updates Project final staff review was today. The plans will be released. The public hearing is scheduled for January 23 with the award in February. The Front Street Project final plans will be submitted on Friday. The project will be bid February 20 and awarded February 27. Alliant Energy undergrounding and tree removals will be happening soon. Trom thanked all the utility companies for being good to work with and being ahead of the project. He reported that much time has been spent meeting with various property owners coordinating the work for the RISE Kansas Avenue Project. The next submittal will be to city staff on January 19. The project will be bid in late April. The Penn Street Project preliminary engineering will be to staff by the end of January. Council
discussed the report with Trom.

Wheatley reported that staff is working on an 80-acre voluntary annexation.

City Attorney Report
City Attorney Scott Peterson reported that on the Front Street Project, twenty-six of twenty-seven signatures have been collected. The property owners have been appreciative of the City doing work in the older part of town. One more agreement is outstanding on the Trail Connection Project. He is working on ordinance amendments and agreements. Council discussed the report with Peterson.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported on the energy efficiency rebate from Linn County REC for the wastewater treatment plant project. She reported that the First Friday Coffee at Iowa Donor Network was a great networking success.

City Administrator Report
City Administrator Ryan Heiar reported that the budget packet will be distributed by the end of the week. The budget meeting is next Tuesday, January 16 with a 5:30 p.m. start. Tomorrow morning department heads will be meeting with Jeff Schott for Goal Setting. Council discussed the report with Heiar.

Mayor Report
Mayor Terry Donahue reported that it is reorganization time of year. Councilor Hoffman will remain as Mayor Pro Tem and will take the MPOJC position for the City. Councilor Sayre reported he has been appointed MPOJC representative for the University of Iowa. Mayor Donahue updated on the CIT meeting.

FY 17 Audit
Auditor Steve Kuhl provided information on the FY 17 audit. Council discussed the audit with Kuhl and staff. Hoffman moved, Goings seconded to approve Resolution Number 2018-01, A Resolution accepting the Audit Report for Fiscal Year 2017 as completed by Winkel, Parker & Foster CPA, PC. The vote was: ayes – Pollock, Madsen, Goings, Hoffman, Sayre; nays – none. Motion carried.

ICCSD School Property Rezoning
Goings moved, Madsen seconded to approve the second consideration of Ordinance Number 2017-13, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by the Iowa City Community School District located in North Liberty, Iowa to those set forth in the Municipal Code for the P-Public Zoning District. The vote was: ayes – Goings, Pollock, Sayre, Madsen, Hoffman; nays – none. Motion carried.

Automatic Aid Agreement-Fire
Chief Platz presented information on the Automatic Aid Agreement. Council discussed the agreement with Chief. Peterson presented additional information on the agreement. Madsen moved, Pollock seconded to approve Resolution Number 2018-02, A Resolution approving the Automatic Aid Agreement between Solon Tri-Township Emergency Response Agency and the City of North Liberty. After discussion, the vote was: ayes – Madsen, Sayre, Hoffman, Goings, Pollock; nays – none. Motion carried.

Forevergreen Road Project
Heiar presented information on the agreements. Hoffman moved, Sayre seconded to approve Resolution Number 2018-03, A Resolution Approving Purchase Agreements for the Forevergreen Road Project (Project: IMN-380-6(344)2—OE-52). The vote was: ayes – Pollock, Sayre, Madsen, Hoffman, Goings; nays – none. Motion carried.

Front Street Project
Peterson presented information regarding the agreements. Hoffman moved, Goings seconded to approve Resolution Number 2018-04, A Resolution approving the Temporary Construction Easements for the 2018 North Front Street and related improvements Project between various owners and the City of North Liberty. The vote was: ayes – Hoffman, Sayre, Madsen, Goings, Pollock; nays – none. Motion carried.

Trail Connection Project
Peterson presented information on the agreement. Hoffman moved, Madsen seconded to approve Resolution Number 2018-05, A Resolution approving the Temporary Construction Easement Agreement between Donald A. Kelchen and Laurie A. Kelchen and the City of North Liberty. After discussion, the vote was: ayes – Madsen, Hoffman, Pollock, Sayre, Goings; nays – none. Motion carried.

Old Business
No old business was presented.

New Business
Councilor Pollock reported on Beat the Bitter. Councilor Goings reported on the First Friday Coffee connection. These events will be recurring on the first Friday of the month at 7:30 a.m. Next month’s is on February 2 at the Corridor Business Journal. She thanked Heiar and staff for the tour and orientation.

Adjournment
At 7:40 p.m., Mayor Donahue adjourned the meeting.

Videos

Attachments

2018-01-09-00-complete-City-Council-packet.pdf
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