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City Council on June 9, 2020

Agenda

Regular Session, 6:30 p.m.

NOTICE: Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected].

This meeting may be accessed by the public as follows:

By internet video:

By phone:

  • Call 1 (312) 626 6799. You will need a touchtone phone and to enter the meeting ID: 837 0783 2558 and then the password: 074033.

Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, May 26, 2020
    2. Claims
    3. Liquor License Renewal, Kum & Go
    4. Police Department Construction Project, Pay Application Number 11, Tricon General Construction, $72,717.99
    5. Penn and Front Construction Project, Change Order Number7, All American Concrete, Inc., ($2,951.38)
    6. Penn and Front Construction Project, Pay Application Number 8, All American Concrete, Inc., $30,455.42
    7. Penn and Front Construction Project, Final Acceptance
  5. City Engineer Report
  6. City Administrator Report
  7. Mayor Report
  8. Moxie Solar
    1. Presentation by Jason Hall
    2. Discussion and possible action on funding request
  9. Board/Commission Appointments
    1. Discussion and possible action on Mayoral Board and Commission appointments
  10. Zoning Ordinance Updates
    1. Second consideration of Ordinance Number 2020-03, An Ordinance amending Chapter 167 Code of Ordinances of North Liberty, Iowa, entitled “Zoning Code – Definitions” by amending Section 167.01, entitled “Definitions” by Deleting the definitions “Congregate Residence”, “Family” And “Sign” and by amending the definition “Dwelling Unit” and Amending Chapter 173 Code of Ordinances of North Liberty, Iowa, entitled “Zoning Code – Sign Regulations” by amending Section 173.02, entitled “Definitions” by amending the definition “Sign” and adding the definition “Sign, Window” and by amending Section 173.05, entitled “Exempt Signs” by amending Subsection 12 pertaining to window informational signs
  11. 2020A Bond Sale
    1. Public Hearing on proposal to enter into a General Purpose Loan Agreement
    2. Resolution Number 2020-50, A Resolution taking additional action on General Purpose Loan Agreement, setting date for the sale of General Obligation Corporate Purpose Bonds, Se
  12. CDBG – Emergency Childcare Program
    1. Public Hearing regarding the City’s awarded CDBG Project for the Emergency Childcare Program
    2. Resolution Number 2020-51, A Resolution approving the policies required by the Community Development Block Grant Program for the Emergency Childcare Program
  13. Water Rate Update
    1. Public Hearing regarding proposed water rate increase
    2. First consideration of Ordinance Number 2020-04, An Ordinance amending Chapter 92.02, entitled “Rates for Service,” of the Municipal Code of North Liberty by adopting a new section 92.02 to increase the charges for water used
  14. Dahnovan Estates Storm Water Management Facility Maintenance Agreement
    1. Resolution Number 2020-52, A Resolution approving the amendment of the Storm Water Management Facility Maintenance Agreement and Easement for Dahnovan Estates
  15. Old Business
  16. New Business
  17. Adjournment

Minutes

Call to order 

Mayor Terry Donahue called the June 9, 2020 Regular Session of the North Liberty City Council to order at 6:30 p.m.  Councilors present:  RaQuishia Harrington, Chris Hoffman, Annie Pollock, Brent Smith and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Grant Lientz, Ryan Rusnak, Kevin Trom, Derek Blackman and Jason Hall.

Approval of the Agenda

Harrington moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Hoffman moved, Smith seconded to approve the Consent Agenda including City Council Minutes from the  Regular Session on May 26, 2020; the attached list of Claims; the Liquor License Renewal for Kum & Go; Police Department Construction Project, Pay Application Number 11, Tricon General Construction, $72,717.99; Penn and Front Construction Project, Change Order Number7, All American Concrete, Inc., ($2,951.38); Penn and Front Construction Project, Pay Application Number 8, All American Concrete, Inc., $30,455.42; and the Penn and Front Construction Project, Final Acceptance. The vote was all ayes. Consent agenda approved.

City Engineer Report

City Engineer Kevin Trom reported that the contractor for the St. Andrews Drive Project reports being two weeks behind. The contractor for the Community Center HVAC system reports that they are on schedule. The Ranshaw Way, Phase 5 staff review meeting was held last week. The next milestone is the 50% submittal in late July.

City Administrator Report

City Administrator Ryan Heiar provided an update on the City’s COVID-19 response. City Hall will be reopened to the public on Monday, June 15. Lap swimming will be available next week by appointment.  The playgrounds are open to be used at one’s own risk.  Ballfields opened this week for practice, and will open for games next week. NLCBS is not starting until next week.  Staff is discussing the reopening of the outdoor pool, Recreation Center and Library.  Heiar and Mulcahey were on a call with Moody’s today for an updated bond rating for the upcoming sale.  Heiar reminded Council about the review of the Official Statement.

Mayor Report

Mayor Terry Donahue read two public comments into the record from Kelly Smith, 365 Lockview Avenue, and Jessica Baker, 1955 Silver Maple Trail.

Moxie Solar

Jason Hall, Moxie Solar, presented information on a plan for development along Cherry Street.  Council discussed the proposal with Hall and staff.  The consensus was to move forward with the discussions.

Board/Commission Appointments

Pollock moved, Wayson seconded to approve the Mayoral Board and Commission appointments as follows: Planning Commission: Rebecca Keogh – Barry A’Hearn – Jessica Marks; Parks & Recreation Commission: Richard Grugin – Shannon Greene – Craig Sundell Tree/Storm Water Board: Kevin McGrane; Library Board: Jessica Beck; and Communications Commission: Mike Nicholls. The vote was all ayes. Appointments approved.

Zoning Ordinance Updates

Hoffman moved, Harrington seconded to approve the second consideration of Ordinance Number 2020-03, An Ordinance amending Chapter 167 Code of Ordinances of North Liberty, Iowa, entitled “Zoning Code – Definitions” by amending Section 167.01, entitled “Definitions” by Deleting the definitions “Congregate Residence”, “Family” And “Sign” and by amending the definition “Dwelling Unit” and Amending Chapter 173 Code of Ordinances of North Liberty, Iowa, entitled “Zoning Code – Sign Regulations” by amending Section 173.02, entitled “Definitions” by amending the definition “Sign” and adding the definition “Sign, Window” and by amending Section 173.05, entitled “Exempt Signs” by amending Subsection 12 pertaining to window informational signs. The vote was: ayes – Harrington, Wayson, Smith, Pollock, Hoffman; nays – none. Motion carried.

2020A Bond Sale

At 7:11 p.m., Mayor Donahue opened the Public Hearing on proposal to enter into a General Purpose Loan Agreement. No oral or written comments were received. The public hearing was closed.

Pollock moved, Smith seconded to approve Resolution Number 2020-50, A Resolution taking additional action on General Purpose Loan Agreement, setting date for the sale of General Obligation Corporate Purpose Bonds, Series 2020A. The vote was: ayes – Wayson, Pollock, Smith, Hoffman, Harrington; nays – none. Motion carried.

CDBG – Emergency Childcare Program

At 7:12 p.m., Mayor Donahue opened the public hearing regarding the City’s awarded CDBG Project for the Emergency Childcare Program.  Mulcahey presented the following:

  1. Need for the CDBG project. During the COVID-19 pandemic daycares and child care facilities were closing and/or limiting childcare opportunities.
    2. Description of the CDBG funded project & activities. The Emergency Childcare Program offered 8 weeks of free childcare to essential workers.
    3. The amount of CDBG funds for the project. $12,000 was received in the grant.
    4.  Estimated amount of CDBG assistance that will benefit low- and moderate-income persons.  It is hard to estimate with no income survey. The City estimates possibly 30%.
    5.  The location of project activities.  North Liberty Community Center.
  2. Any relocation that will have to take place as a result of the CDBG project. Not applicable.
    7. City/ County contact information for residents to contact with concerns or complaints regarding the project.   Tracey Mulcahey, City Clerk.
  3. Community Development and Housing Needs of low to moderate persons in the city/ county and any planned or potential activities to address these needs. A request for input from the Council and community was made. Any responses received will be incorporated into these minutes.
  4. Other Community Development and Housing needs and any planned or potential activities to address these needs. A request for input from the Council and community was made. Any responses received will be incorporated into these minutes.

The public hearing was closed.

Hoffman moved, Smith seconded to approve Resolution Number 2020-51, A Resolution approving the policies required by the Community Development Block Grant Program for the Emergency Childcare Program.  The vote was: ayes – Pollock, Wayson, Smith, Harrington, Hoffman; nays – none. Motion carried.

Water Rate Update

At 7:17 p.m., Mayor Donahue opened the public hearing regarding proposed water rate increase.   No oral or written comments were received. The public hearing was closed.

Hoffman moved, Wayson seconded to approve the first consideration of Ordinance Number 2020-04, An Ordinance amending Chapter 92.02, entitled “Rates for Service,” of the Municipal Code of North Liberty by adopting a new section 92.02 to increase the charges for water used.  After discussion, the vote was: ayes – Hoffman, Smith, Pollock, Wayson, Harrington; nays – none. Motion carried.

Dahnovan Estates Storm Water Management Facility Maintenance Agreement

Harrington moved, Pollock seconded to approve Resolution Number 2020-52, A Resolution approving the amendment of the Storm Water Management Facility Maintenance Agreement and Easement for Dahnovan Estates. After discussion, the vote was: ayes – Smith, Harrington, Hoffman, Wayson, Pollock; nays – none. Motion carried.

Old Business

No old business was presented.

New Business

Mayor Donahue reported that the June 23 Council meeting might be the last Zoom meeting.  Meeting in Council Chambers will be possible in July.  Councilor Smith thanked Councilor Harrington for hosting the Unity Event last week.  Councilor Harrington thanked everyone for their support and for listening to the community.

Adjournment

Mayor Donahue adjourned the meeting at 7:28 p.m

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