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City Council on November 13, 2018

Agenda

Regular Session
6:30 p.m.
City Council Chambers, 1 Quail Creek Circle

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, October 23, 2018
    2. Claims
    3. Ranshaw House Project, Change Order Number 1, Wolfe Contracting, Inc., $25,357.63
    4. Ranshaw House Project Pay, Application Number 3, Wolfe Contracting, Inc., $64,361.65
    5. Water Treatment Plant, Pay Application Number 24, Portzen Construction, Inc., $21,564.00
    6. Highway 965, Phase 3, Change Order Number 7, Streb Construction Co., Inc., $38,447.51
    7. Highway 965, Phase 3, Pay Application Number 7, Streb Construction Co., Inc., $483,698.22
    8. Kansas Avenue, Change Order Number 3, Streb Construction Co., Inc., $26,723.63
    9. Kansas Avenue, Pay Application Number 6, Streb Construction Co., Inc., $679,632.49
    10. Liquor License Renewal, The Depot North Liberty LLC
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. Assistant City Administrator Report
  9. City Administrator Report
  10. Mayor Report
    1. Proclamation of Hunger and Homelessness Awareness Week
  11. Harvest Estates
    1. Resolution Number 2018-141, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Glynmor, LLC that establishes the terms and conditions under which Stormwater Management Facilities will be maintained for Harvest Estates II, Part 5 in the City of North Liberty, Iowa
    2. Resolution Number 2018-142, A Resolution approving the Final Plat and accepting improvements for Harvest Estates II, Part 5, North Liberty, Iowa
  12. SRF Rate Reduction
    1. Resolution Number 2018-143, A Resolution providing for reduction of interest rate for Sewer Revenue Bond
  13. Main Street Right of Way Vacation
    1. Public Hearing regarding proposed right-of-way vacation
    2. First consideration of Ordinance Number 2018-11, An Ordinance vacating a portion of right-of-way in North Liberty, Iowa
  14. Fiscal Year 2018 Annual Financial Report
    1. Resolution Number 2018-144, A Resolution approving the Annual Report for the Fiscal Year ending June 30, 2018 for the City of North Liberty, Iowa
  15. Transit RFP
    1. Discussion and possible action regarding the proposed RFP for transit services
  16. Old Business
  17. New Business
  18. Adjournment

Minutes

Call to order 

Mayor Terry Donahue called the November 13, 2018 Regular Session of the North Liberty City Council to order.  Councilors present:  Jennifer Goings, Chris Hoffman, and Sarah Madsen; absent:  Annie Pollock and Jim Sayre.

Others present:  Ryan Heiar, Tracey Mulcahey, Kevin Trom, Dean Wheatley, Joel Miller and other interested parties.

Approval of the Agenda

Madsen moved, Goings seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Hoffman moved, Madsen seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on October 23, 2018; the attached list of Claims; Ranshaw House Project Change Order Number 1 to Wolfe Contracting, Inc. for an increase of $25,357.63; Ranshaw House Project Pay Application Number 3 to Wolfe Contracting, Inc. in the amount of $64,361.65; Water Treatment Plant Pay Application Number 24 to Portzen Construction, Inc. in the amount of $21,564.00; Highway 965, Phase 3 Change Order Number 7 to Streb Construction Co., Inc. in the amount of $38,447.51; Highway 965, Phase 3 Pay Application Number 7 to Streb Construction Co., Inc. in the amount of $483,698.22; Kansas Avenue  Change Order Number 3 to Streb Construction Co., Inc. in the amount of $26,723.63; Kansas Avenue Pay Application Number 6 for Streb Construction Co., Inc. in the amount of $679,632.49, and the Liquor License Renewal for The Depot North Liberty LLC. The vote was all ayes. Consent Agenda approved.

Public Comment

Amy Holcomb, 184 Golfview Court, Johnson County Humane Society spoke requesting adding language to allow community cats in the city’s code.  Council discussed the proposed ordinance amendment with Holcomb.  Sam Wilson, Program Coordinator, Iowa Humane Alliance offered additional information on community cats and trap, neuter and return.   Megan Johnson, 1537 Burr Drive, spoke regarding community cats. Amy McBeth, 2270 Mehaffey Bridge NE, offered an anecdote on the effectiveness of trap, neuter and return.  Jen Ashman, Iowa City, presented information on community cats living on the U of Iowa campus.

City Planner Report

City Planner Dean Wheatley reported that he distributed graphs on housing permits issued since 2005 and offered information on the report.

City Engineer Report

City Engineer Kevin Trom provided updates on the Coral Ridge Avenue Project, the Highway 965, Phase 3 Project, the Kansas Avenue RISE Project, the Penn/Front Corridor Project and the Main Street Improvements Project. Council discussed the report with Trom.

Assistant City Administrator Report

Assistant City Administrator Tracey Mulcahey reported that the Annual Financial Report is on the agenda tonight.

City Administrator Report

City Administrator Ryan Heiar reported on the Project Open House in February. He provided an update on the Police Station Project. The lowest bid was $1 million over the architect’s estimate. Council discussed the report with Heiar.  Scheduling updates include the November 27 meeting starting at 6 p.m. with the Budget Goal Setting Session and that December 11 is the only meeting in December.

Mayor Report

Mayor Donahue made the Proclamation of Hunger and Homelessness Awareness Week.  He reported on presentation with Chief Venenga to 8th graders at North Central Junior High.  Councilor Hoffman and Mayor Donahue attended 7th grade local government offices classes.  He will be attending the Business and BBQ, League of Cities meeting and other events.

Harvest Estates

Hoffman moved, Goings seconded to approve Resolution Number 2018-141, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Glynmor, LLC that establishes the terms and conditions under which Stormwater Management Facilities will be maintained for Harvest Estates II, Part 5 in the City of North Liberty, Iowa.  The vote was: ayes – Goings, Hoffman, Madsen; nays – none. Motion carried.

Madsen moved, Hoffman seconded to approve Resolution Number 2018-142, A Resolution approving the Final Plat and accepting improvements for Harvest Estates II, Part 5, North Liberty, Iowa.  The vote was: ayes –Madsen, Goings, Hoffman; nays – none. Motion carried.

SRF Rate Reduction

Heiar presented information on the resolution.  Goings moved, Hoffman seconded to approve Resolution Number 2018-143, A Resolution providing for reduction of interest rate for Sewer Revenue Bond.  The vote was: ayes –Madsen, Goings, Hoffman; nays – none. Motion carried.

Main Street Right of Way Vacation

Wheatley presented information regarding the proposed vacation.  At 7:15 p.m., Mayor Donahue opened the Public Hearing regarding proposed right-of-way vacation.  No oral or written comments were received. The public hearing was closed.

Hoffman moved, Madsen seconded to approve the first consideration of Ordinance Number 2018-11, An Ordinance vacating a portion of right-of-way in North Liberty, Iowa.  The vote was: ayes – Goings, Hoffman, Madsen; nays – none. Motion carried.

Fiscal Year 2018 Annual Financial Report

Mulcahey presented information on the report. Goings moved, Madsen seconded to approve Resolution Number 2018-144, A Resolution approving the Annual Report for the Fiscal Year ending June 30, 2018 for the City of North Liberty, Iowa.  After discussion, the vote was: ayes –Goings, Madsen, Hoffman; nays – none. Motion carried.

Transit RFP

Council discussed the proposed RFP for transit services.  Hoffman moved, Goings seconded to publish the RFP.  The vote was all ayes. RFP will be published as presented.

Old Business

No old business was presented.

New Business

Councilor Madsen reported on the Business and BBQ event at Mosely’s on November 15 from 5 – 6:30 p.m.  presented by the Iowa City Area Chamber of Commerce.

Adjournment

At  7:20 p.m., Mayor Donahue adjourned the meeting.

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Attachments

Packet Transit RFP
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