City Council on November 27, 2018
Agenda
Work Session: 6:00 p.m.
Regular Session: 6:30 p.m.
City Council Chambers, 1 Quail Creek Circle
- Call to order
- Roll call
- Approval of the Agenda
- FY 2020 Budget Work Session
- Discussion regarding goal setting for FY 2020 Budget
- Consent Agenda
- City Council Minutes, Regular Session, November 13, 2018
- Claims
- October Revenues
- October Treasurer’s Report
- Liquor License Application, The Leaderboard
- Public Comment
- City Planner Report
- City Engineer Report
- Assistant City Administrator Report
- City Administrator Report
- Mayor Report
- Fund Balance Policy
- Resolution Number 2018-145, A Resolution approving the General Fund Financial Reserve Policy for the City of North Liberty, Iowa
- Main Street Right of Way Vacation
- Second consideration of Ordinance Number 2018-11, An Ordinance vacating a portion of right-of-way in North Liberty, Iowa
- DERS 380 LLC, Moyna North LLC Rezoning
- Public Hearing regarding rezoning application of property from I-D Interim Development to C-2-A Commercial
- Planning Commission and Staff Recommendations
- First Consideration of Ordinance Number 2018-12, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by DES 380 LLC, Moyna North LLC to those set forth in the Municipal Code for the C-2-A Commercial District
- 2019 Trail Network Upgrades
- Resolution Number 2018-146, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery for the 2019 Trail Network Upgrades Project
- Project Funding
- Resolution Number 2018-147, A Resolution setting the date for public hearings on proposals to enter into General Obligation Loan Agreements and to borrow money thereunder
- Annual Appropriations FY 20
- Resolution Number 2018-148, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Spotix, Inc.)
- Resolution Number 2018-149, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (A & M Development)
- Resolution Number 2018-150. A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Corridor Media Properties, LLC)
- FY 20 Annual Urban Renewal Draw
- Discussion and possible action on the Annual Urban Renewal funds request
- FY 18 Annual Urban Renewal Report
- Discussion and possible action on the Annual Urban Renewal Report
- Old Business
- New Business
- Adjournment
Minutes
Call to order
Mayor Terry Donahue called the November 27 Work and Regular Sessions of the North Liberty City Council to order at 6:00 p.m. Councilors present: Jennifer Goings, Chris Hoffman, Sarah Madsen, and Jim Sayre; absent: Annie Pollock.
Others present: Ryan Heiar, Tracey Mulcahey, Kevin Trom, Dean Wheatley, Joel Miller and other interested parties.
Approval of the Agenda
Madsen moved, Hoffman seconded to approve the agenda. The vote was all ayes. Agenda approved.
FY 2020 Budget Work Session
Council held the goal setting for FY 2020 Budget. Heiar presented information regarding the upcoming budget process. Council discussed the projects with City Staff. Councilor Pollock joined the meeting at 6:11 p.m. by phone.
Council moved out of the work session and into regular session at 6:31 p.m.
Consent Agenda
Goings moved, Madsen seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on November 13, 2018; the attached list of Claims; October Revenues; October Treasurer’s Report; and the Liquor License Application for The Leaderboard. The vote was all ayes. Consent Agenda approved.
Public Comment
No public comment was offered.
Pollock arrived at 6:32 p.m.
City Planner Report
City Planner Dean Wheatley reported that the Planning Commission will not meet in December. The only agenda items were ordinance amendments which will be delayed for a month. The dog park land was annexed by the Community Development Board last week. The final will be granted within thirty days. Wheatley presented information regarding the staff committee that reviews parking and stop signs. Council discussed the process with staff. Wheatley provided Council with the latest street map.
City Engineer Report
City Engineer Kevin Trom reported that he had a conference call today with IDOT regarding Forevergreen Road. The contractor is pretty much done for the year. The second project will be let in January. The Highway 965 Project is almost complete. The Kansas Avenue Project is pretty much shut down for the winter. Council discussed the report with Trom.
Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reported on the update to Alliant Energy bills. Starting Jan 1, there will be a listing in the charges for Energy Efficiency programs. This is not a new charge, rather a split out on billing per law change. Highway 965/Ranshaw Way construction speed limit has been lifted. The original speed limit of 35 mph is back in place.
City Administrator Report
City Administrator Ryan Heiar reported that staff continues to work with the architect on the Police Station Project to evaluate cost savings. Additional funding will be required to make this project work. If no additional funding is approved, the project will need to be rebid. Additional information on this item will be presented at the December 11 Council meeting. Chief Venenga, Michael Pentecost and Heiar met with the cat trap and release group. Staff is doing additional research. This item will be held until after the first of the year for discussion. The Transit RFP was sent out last week. It was distributed directly to local cab companies, Uber, Lyft and IDOT. It is on the City website ass well. The responses are due by December 14. Heiar reminded Council that there will only be one meeting in December.
Mayor Report
Mayor Terry Donahue reported that the Iowa League of Cities Legislative Day is February 19. Alphagraphics 10 year anniversary open house is Thursday.
Fund Balance Policy
Mulcahey presented the draft Fund Balance Policy. Hoffman moved, Sayre seconded to approve Resolution Number 2018-145, A Resolution approving the General Fund Financial Reserve Policy for the City of North Liberty, Iowa. The vote was: ayes – Goings, Pollock, Madsen, Hoffman, Sayre; nays – none. Motion carried.
Main Street Right of Way Vacation
Pollock moved, Goings seconded to approve the second consideration of Ordinance Number 2018-11, An Ordinance vacating a portion of right-of-way in North Liberty, Iowa. The vote was: ayes – Pollock, Goings, Hoffman, Madsen, Sayre; nays – none. Motion carried.
DERS 380 LLC, Moyna North LLC Rezoning
At 6:56 p.m., Mayor Donahue opened the Public Hearing regarding rezoning application of property from I-D Interim Development to C-2-A Commercial. Wheatley presented information on the application. Planning Commission and Staff recommended approval of this application. No oral or written comments were received on the application. The public hearing was closed at 6:58 p.m.
Goings moved, Madsen seconded to approve the first consideration of Ordinance Number 2018-12, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by DES 380 LLC, Moyna North LLC to those set forth in the Municipal Code for the C-2-A Commercial District. The vote was: ayes- Sayre, Madsen, Goings, Pollock, Hoffman; nays – none. Motion carried.
2019 Trail Network Upgrades
Heiar presented information on the agreement. Pollock moved, Heiar seconded to approve Resolution Number 2018-146, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery for the 2019 Trail Network Upgrades Project. The vote was: ayes – Pollock, Madsen, Hoffman, Goings, Sayre; nays – none. Motion carried.
Project Funding
Heiar presented information on this resolution. Goings moved, Hoffman seconded to approve Resolution Number 2018-147, A Resolution setting the date for public hearings on proposals to enter into General Obligation Loan Agreements and to borrow money thereunder. The vote was: ayes – Pollock, Hoffman, Madsen, Sayre, Goings; nays – none. Motion carried.
Annual Appropriations FY 20
Heiar presented information on the Annual Appropriations resolutions. Pollock moved, Madsen seconded to approve Resolution Number 2018-148, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Spotix, Inc.). After discussion, the vote was: ayes – Sayre, Madsen, Pollock, Goings; nays – none; abstain – Hoffman. Motion carried.
Madsen moved, Goings seconded to approve Resolution Number 2018-149, A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (A & M Development). The vote was: ayes – Hoffman, Pollock, Madsen, Sayre, Goings; nays – none. Motion carried.
Goings moved, Madsen seconded to approve Resolution Number 2018-150. A Resolution obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year (Corridor Media Properties, LLC). The vote was: ayes –Madsen, Sayre, Goings, Pollock; nays – none; abstain – Hoffman. Motion carried.
FY 20 Annual Urban Renewal Draw
Mulcahey presented information on the draw request. Hoffman moved, Goings seconded to approve the Annual Urban Renewal funds request. The vote was all ayes. Motion approved.
FY 18 Annual Urban Renewal Report
Mulcahey presented information on the report. Madsen moved, Pollock seconded to accept the FY 18 Annual Urban Renewal Report. The vote was all ayes. Report accepted.
Old Business
No old business was presented.
New Business
Councilor Pollock reported that the Library Cookie Walk is Saturday, December 8 from 9-12. Councilor Hoffman reported that the CVB’s annual lunch is December 11 from 11:45 – 1.
Adjournment
At 7:56 p.m., Mayor Donahue adjourned the meeting.
