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City Council on October 8, 2019

Agenda

Regular Session, 6:30 p.m.
City Council Chambers, 1 Quail Creek Circle

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, September 24, 2019
    2. City Council Minutes, Special Session, October 1, 2019
    3. Claims
    4. Liquor License Renewal, Rusciano’s
    5. Liquor License Renewal, J & A Tap
    6. Liquor License Renewal, Fiesta Mexican Restaurant
    7. Police Station Construction, Pay Application Number 3, Tricon General Construction, $379,856.96
    8. Well 5 Re-Casing Project, Pay Application Number 1, Northway Well & Pump Company, $52,834.25
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. Assistant City Administrator Report
  10. City Administrator Report
  11. North Liberty Visioning & Branding
    1. Process overview and update from de Novo
    2. Tagline and logo recommendation
    3. Council discussion and possible action
  12. Diamond Dreams Site Plan
    1. Commission and Staff recommendations
    2. Applicant presentation
    3. Resolution Number 2019-107, A Resolution approving the Development Site Plan for I-380 Industrial Park, Lot 11, North Liberty, Iowa
  13. Library Board Appointment
    1. Discussion and possible action on affirming the appointment to Library Board
  14. Lynch Dallas, P.C. Contract
    1. Resolution Number 2019-108, A Resolution approving the Contract Agreement between Lynch Dallas, P.C. and the City of North Liberty
  15. Penn and Front Street Improvement Project
    1. Resolution Number 2019-109, A Resolution approving the Temporary Construction Easement between Jeff D. Moses and Bonita L. Moses and the City of North Liberty
  16. Rescue Pumper Tanker Sale
    1. Resolution Number 2019-110, A Resolution approving the Bill of Sale and Security Agreement between the Cullom Fire Protection District and the City of North Liberty for the sale of the City’s 2006 Pumper Tanker
  17. New World Systems
    1. Resolution Number 2019-111, A Resolution approving the Licenses and Services Agreement between the City of North Liberty and Tyler Technologies, Inc. for the purchase and implementation of financial software
  18. Transportation Contract
    1. Discussion and possible action on removal from the table
    2. Resolution Number 2019-106, A Resolution approving the Transportation Services Agreement between Yellow Cab and the City of North Liberty
  19. Old Business
  20. New Business
  21. Adjournment

Minutes

Call to order 

Mayor Terry Donahue called the October 8, 2019 Regular Session of the North Liberty City Council to order.  Councilors present:  Chris Hoffman, Sarah Madsen, Annie Pollock and Brent Smith; absent:  RaQuishia Harrington.

Others present: Ryan Heiar, Grant Lientz, Tracey Mulcahey, Kevin Trom, Dean Wheatley, Joel Miller, Nick Bergus, Jill Mast, Jen Neumann, Mike Bails and other interested parties.

Approval of the Agenda

Pollock moved, Smith seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Madsen moved, Hoffman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on September 24, 2019; City Council Minutes from the Special Session on October 1, 2019; the attached list of Claims; the Liquor License Renewal for Rusciano’s; the Liquor License Renewal for J & A Tap; the Liquor License Renewal for Fiesta Mexican Restaurant; Police Station Construction, Pay Application Number 3, Tricon General Construction, $379,856.96; Well 5 Re-Casing Project, Pay Application Number 1, Northway Well & Pump Company, $52,834.25.  The vote was all ayes. Consent Agenda approved.

Public Comment

Kaila Rome, North Liberty Community Pantry, spoke regarding the Stone Soup Supper, Sunday October 27, thanked Council for contribution, and provided a recap of summer. She reported that Coat Distribution is on Saturday, October 12 from   9 a.m.  to noon in the church parking lot.

City Planner Report

City Planner Dean Wheatley reported on the summary distributed to Council regarding housing units.  Council discussed the report with Wheatley.

City Engineer Report

City Engineer Kevin Trom reported that the Forevergreen Road interchange ramps are now open. The paving between Covered Bridge and Jones is done.  The contractor is hoping to have the road open to traffic by October 18 for the incentive bonus date.   IDOT is beginning the project audit for the Highway 965, Phase 3 Project. Most of the punch list is completed for the Penn Street/Front Street Corridor Project.  Council discussed the report with Trom.

City Attorney Report

City Attorney Grant Lientz reported on the memo distributed to the Council.  Council discussed the report with Lientz.

Assistant City Administrator Report

Assistant City Administrator Tracey Mulcahey reported that she will be attending the Iowa Municipal Finance Officers Association conference next Wednesday to Friday.  She apologized for leaving Mayor’s Report off of agenda.

City Administrator Report

City Administrator Ryan Heiar reported that the Police Station Project is moving along as planned.  He anticipates discussion on additional days for extending contract.  Chief is working with consultants and vendors on furnishings for the project. Staff is gearing up for budget discussions.  Schedule out in the next few weeks to get it on calendar.  Heiar reminded Council that the Joint Government meeting is at the City of Iowa City next Monday at 4 p.m. The City’s Communications Department for winning an award for the Trashelor video.

North Liberty Visioning & Branding

Nick Bergus presented the process overview.  Jill Mast and Jen Neumann provided an update from DeNovo on the process and the findings.  Mast presented the tagline and logo recommendation.  Council discussed the end product and process with Mast.  Smith moved to accept the conceptual drawing and branding as presented, Hoffman seconded. The vote was ayes: Smith, Pollock, Hoffman, Madsen; nays – none. Motion carried.

Diamond Dreams Site Plan

Wheatley presented the application and reported that the Commission and staff recommend approval of the application with no conditions.

Mike Bails was present on behalf of the applicant and offered to answer questions. Council discussed the development with Bails.

Madsen moved, Pollock seconded to approve Resolution Number 2019-107, A Resolution approving the Development Site Plan for I-380 Industrial Park, Lot 11, North Liberty, Iowa.  The vote was: ayes – Hoffman, Pollock, Madsen, Smith; nays – none. Motion carried.

Library Board Appointment

Madsen moved, Smith seconded to affirm the appointment of Scott Clemons to the recent vacancy on the Library Board.  The vote was all ayes. Appointment approved.

Lynch Dallas, P.C. Contract

Heiar presented information on the contract.  Hoffman moved, Pollock seconded to approve Resolution Number 2019-108, A Resolution approving the Contract Agreement between Lynch Dallas, P.C. and the City of North Liberty. The vote was: ayes – Madsen, Hoffman, Smith, Pollock; nays – none. Motion carried.

Penn and Front Street Improvement Project

Smith moved, Pollock seconded to approve Resolution Number 2019-109, A Resolution approving the Temporary Construction Easement between Jeff D. Moses and Bonita L. Moses and the City of North Liberty.  The vote was: ayes – Pollock, Madsen, Hoffman, Smith; nays – none. Motion carried.

Rescue Pumper Tanker Sale

Heiar presented information on the sale.  Madsen moved, Smith seconded to approve Resolution Number 2019-110, A Resolution approving the Bill of Sale and Security Agreement between the Cullom Fire Protection District and the City of North Liberty for the sale of the City’s 2006 Pumper Tanker.  The vote was: ayes – Pollock, Smith, Madsen, Hoffman; nays – none. Motion carried.

New World Systems

Mulcahey presented information on the decision-making process on new financial software. Hoffman moved, Madsen seconded to approve Resolution Number 2019-111, A Resolution approving the Licenses and Services Agreement between the City of North Liberty and Tyler Technologies, Inc. for the purchase and implementation of financial software. After discussion, the vote was: ayes – Madsen, Hoffman, Smith, Pollock; nays – none. Motion carried.

Transportation Contract

Pollock moved, Hoffman seconded to remove from the table. The vote was all ayes. Motion carried.

Council discussed the proposed contract with Yellow Cab.  Smith moved, Hoffman seconded to approve Resolution Number 2019-106, A Resolution approving the Transportation Services Agreement between Yellow Cab and the City of North Liberty.  Madsen moved, Pollock seconded to amend the contract to include substance abuse and mental health services.  The vote on the amendment was: ayes – Pollock, Madsen, Hoffman, Smith; nays – none. Amendment approved.  The vote on the original motion was: ayes – Smith, Pollock, Madsen, Hoffman; nays – none. Motion carried.

Old Business

Councilor Pollock thanked the Eastern Iowa Airport and the City for the Take Flight event this past weekend.  Councilor Smith reported on his attendance at the Iowa League of Cities conference.  Mayor Donahue reported that he retired from the Iowa League of Cities board.

New Business

Councilor Pollock reported on the Stone Soup Supper.  Councilor Smith attended the AAA Mechanical grand opening.  Councilor Madsen reported that the North Liberty Community Pantry’s coat giveaway is October 12 at Methodist church parking lot.  Her neighborhood donated 101 coats.  The NLCP is still accepting donations of coats.  Other donations being sought include full size toiletries, especially toothbrushes and toothpaste, and socks and underwear.  Councilor Hoffman reported that there are two events relating to City Council elections next week. The Chamber Roundtable and the League of Women Voters’ Candidate Forum.  Mayor Donahue reported that he and Coralville Mayor John Lundell met with an advisory committee at St. Thomas More regarding affording housing. He reported that the mobile home committee will be meeting for the final time next week.  He also reported that voting is now open.

Adjournment

At 7:47 p.m., Mayor Donahue adjourned the meeting.

Videos

Attachments

Information Packet (updated Oct. 8, 2019)
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