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City Council on September 10, 2019

Agenda

Regular Session
6:30 p.m.
City Council Chambers, 1 Quail Creek Circle

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, August 27, 2019
    2. Claims
    3. Liquor License Renewal, Mirabito’s Italian
    4. Liquor License Renewal, Gasby’s II
    5. Liquor License Application, Guadalajara Restaurant
    6. Well Number 5 Recasing, Change Order Number 1, The Northway Company, change in contract times adding lead time for delivery of equipment
    7. Trail Network Project, Change Order Number 1, Midwest Concrete, Inc., $1,145.00
    8. Trail Network Project, Pay Application Number 1, Midwest Concrete, Inc., $181,035.03
    9. Police Department Project, Pay Application Number 2, Tricon General Construction, $420,463.01
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. Assistant City Administrator/City Clerk Report
  10. City Administrator Report
  11. Mayor Report
  12. The Preserve, Part One Final Plat
    1. Staff recommendation
    2. Applicant Presentation
    3. Resolution Number 2019-94, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Watts Group Development, Inc. that establishes the terms and conditions under which stormwater management facilities will be maintained for The Preserve, Part One in the City of North Liberty, Iowa
    4. Resolution Number 2019-95, A Resolution approving the Escrow Agreement between the City of North Liberty and Watts Group Development, Inc. that establishes the terms and conditions under which an escrow will be accepted for site improvements in The Preserve Part One in the City of North Liberty, Iowa
    5. Resolution Number 2019-96, A Resolution approving the Final Plat and accepting improvements for The Preserve, Part One, North Liberty, Iowa
    6. Resolution Number 2019-97, A Resolution approving parking control devices in the City of North Liberty, Iowa
    7. Resolution Number 2019-98, A Resolution approving special speed limits in the City of North Liberty, Iowa
  13. Automatic Aid Agreement
    1. Resolution Number 2019-99, A Resolution approving the Automatic Aid Agreement between Interstate380 Jefferson Monroe Fire Department, Inc. and the City of North Liberty
  14. Dog Park Naming
    1. Resolution Number 2019-105, A Resolution selecting the official name for the new City Dog Park
  15. FY 2019 Street Finance Report
    1. Resolution Number 2019-100, A Resolution approving the City Street Financial Report for the Fiscal Year ending June 30, 2019
  16. Disclosure Policies
    1. Resolution Number 2019-101, A Resolution authorizing adoption of amended and restated policies and procedures regarding Municipal Securities Disclosure
  17. Andrews Drive Project
    1. Public hearing regarding the project and proposed acquisition for the project
    2. Resolution Number 2019-102, A Resolution issuing approval to proceed with a public improvement, the St. Andrews Drive Improvement Project
    3. Resolution Number 2019-103, A Resolution establishing fair market value and just compensation for the acquisition of certain properties for the St. Andrews Drive Project
  18. Alliant Energy Easement Sharing Agreement
    1. Resolution Number 2019-104, A Resolution approving the Easement Sharing Agreement between Interstate Power and Light Company and the City of North Liberty
  19. Old Business
  20. New Business
  21. Adjournment

Minutes

Call to order 

Mayor Pro Tem Chris Hoffman called the September 10, 2019 Regular Session of the North Liberty City Council to order.  Councilors present: Chris Hoffman, Sarah Madsen and Brent Smith. Absent: Mayor Terry Donahue, RaQuishia Harrington and Annie Pollock.

Others present: Ryan Heiar, Grant Lientz, Tracey Mulcahey, Kevin Trom, Dean Wheatley, Joel Miller, Harold Cameron, Chief Brian Platz, Guy Goldsmith, Megan Lehman, Jake Villhauer, Duane Musser and other interested parties.

Approval of the Agenda

Smith moved, Madsen seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Smith moved, Smith seconded to approve the Consent Agenda including City Council Minutes from the Regular Session on August 27, 2019; the attached list of Claims; the Liquor License Renewal for Mirabito’s Italian; the Liquor License Renewal for Gasby’s II; the Liquor License Application for Guadalajara Restaurant; Well Number 5 Recasing, Change Order Number 1, The Northway Company, change in contract times adding lead time for delivery of equipment; Trail Network Project, Change Order Number 1, Midwest Concrete, Inc., $1,145.00; Trail Network Project, Pay Application Number 1, Midwest Concrete, Inc., $181,035.03; and the Police Department Project, Pay Application Number 2, Tricon General Construction, $420,463.01. The vote was all ayes. Consent Agenda approved.

Public Comment

No public comment was offered.

City Planner Report

City Planner Dean Wheatley reported on the Planning Assistant position.

City Engineer Report

City Engineer Kevin Trom reported that staff met with IDOT and the contractor on the Forevergreen Road/I380 Interchange Project this morning.  The south two ramps will be open by early next week.  The Penn and Front Corridor Project paving is complete.  The contractor is working on lava rock installation, grading, backfilling and new pavement markings.  The Trail Networks Project final walk through was last week. A few items are on the punch list.  The Sanitary Sewer Project is almost complete. The final walk through is next week. The Dog Park Project preconstruction meeting is this week. Council discussed the report with Trom.

City Attorney Report

City Attorney Grant Lientz reported had had no report tonight.

Assistant City Administrator/City Clerk Report

Assistant City Administrator/City Clerk Tracey Mulcahey reported on the Iowa Housing Conference, FY 2021 Budget process and absence at next meeting.

City Administrator Report

City Administrator Ryan Heiar reported on staff work on the trail at Grant Elementary. Council will have a franchise fee discussion at the next meeting.  Staff has asked MPOJC to look at the Forevergreen Road/Jasper Avenue intersection.  Council discussed the report with Heiar.

The Preserve, Part One Final Plat

Wheatley reported that staff recommends approval with no conditions. Council discussed the plat with staff.

Duane Musser, Watts Group Development, Inc., was present on behalf of the applicant and offered information on the landscaping escrow.

Madsen moved, Smith seconded to approve Resolution Number 2019-94, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Watts Group Development, Inc. that establishes the terms and conditions under which stormwater management facilities will be maintained for The Preserve, Part One in the City of North Liberty, Iowa.  The vote was: ayes – Hoffman, Smith, Madsen; nays – none. Motion carried.

Madsen moved, Smith seconded to approve Resolution Number 2019-95, A Resolution approving the Escrow Agreement between the City of North Liberty and Watts Group Development, Inc. that establishes the terms and conditions under which an escrow will be accepted for site improvements in The Preserve Part One in the City of North Liberty, Iowa.  The vote was: ayes – Madsen, Hoffman, Smith; nays – none. Motion carried.

Madsen moved, Smith seconded to approve Resolution Number 2019-96, A Resolution approving the Final Plat and accepting improvements for The Preserve, Part One, North Liberty, Iowa. The vote was: ayes – Hoffman, Madsen, Smith; nays – none. Motion carried.

Madsen moved, Smith seconded to approve Resolution Number 2019-97, A Resolution approving parking control devices in the City of North Liberty, Iowa. After discussion, the vote was: ayes – Smith, Hoffman, Madsen; nays – none. Motion carried.

Smith moved, Madsen seconded to approve Resolution Number 2019-98, A Resolution approving special speed limits in the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Smith, Madsen; nays – none. Motion carried.

Automatic Aid Agreement

Smith moved, Madsen seconded to approve Resolution Number 2019-99, A Resolution approving the Automatic Aid Agreement between Jefferson Monroe Fire Department, Inc. and the City of North Liberty. After discussion, the vote was: ayes – Hoffman, Smith, Madsen; nays – none. Motion carried.

Dog Park Naming

Megan Lehman and Jake Villhauer presented a summary of the process to name the dog park. Council discussed the naming process with Lehman and Villhauer.  Smith moved, Madsen seconded to approve Resolution Number 2019-105, A Resolution selecting the official name for the new City Dog Park. The vote was: ayes – Madsen, Hoffman, Smith; nays – none. Motion carried.

FY 2019 Street Finance Report

Mulcahey presented information on the report. Smith moved, Madsen seconded to approve Resolution Number 2019-100, A Resolution approving the City Street Financial Report for the Fiscal Year ending June 30, 2019.  The vote was: ayes – Smith, Hoffman, Madsen; nays – none. Motion carried.

Disclosure Policies

Madsen moved, Smith seconded to approve Resolution Number 2019-101, A Resolution authorizing adoption of amended and restated policies and procedures regarding Municipal Securities Disclosure. After discussion, the vote was: ayes – Hoffman, Smith, Madsen; nays – none. Motion carried.

St. Andrews Drive Project

At 6:57 p.m., Mayor Pro Tem Hoffman opened the public hearing regarding the project and proposed acquisition for the project.  No oral or written comments were received. The public hearing was closed.

Madsen moved, Smith seconded to approve Resolution Number 2019-102, A Resolution issuing approval to proceed with a public improvement, the St. Andrews Drive Improvement Project.  The vote was: ayes – Hoffman, Madsen, Smith; nays – none. Motion carried.

Smith moved, Madsen seconded to approve Resolution Number 2019-103, A Resolution establishing fair market value and just compensation for the acquisition of certain properties for the St. Andrews Drive Project.  The vote was: ayes – Smith, Madsen, Hoffman; nays – none. Motion carried.

Alliant Energy Easement Sharing Agreement

Madsen moved, Smith seconded to approve Resolution Number 2019-104, A Resolution approving the Easement Sharing Agreement between Interstate Power and Light Company and the City of North Liberty.  After discussion, the vote was: ayes – Smith, Madsen, Hoffman; nays – none. Motion carried.

Old Business

No old business was presented.

New Business

Councilor Smith highlighted the social service reports in the packet.

Adjournment

Madsen moved, Smith seconded to adjourn at 7:03 p.m.  All ayes. Meeting adjourned.

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