Library Board of Trustees on April 19, 2021

Agenda

Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected].

This meeting may be accessed live by the public on the internet at northlibertyiowa.org/live, on Facebook at facebook.com/northliberty or on YouTube at youtube.com/c/northliberty. You can also attend by phone; call 1 (312) 626 6799 with a touch-tone phone and enter the meeting ID 869 7490 3921 and meeting password 0342233. Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

1. Call to Order
2. Additions/Changes to the Agenda
3. Public Comment
4. Approval of Minutes
   1. March
5. Reports
   1. Budget
   2. Friends
   3. Director
   4. Staff Introduction
   5. Staff Reports – Questions
6. Policy Review
   1. Proctoring Policy
   2. Volunteer Policy
   3. VI. Old Business
   4. New Business
7. Adjourn
8. Next meeting date: May 17, 2021 at 6:30 p.m.

Minutes

DATE: April 19, 2021 6:30 P.M.

PRESENT: Heidi Wood, Chris Mangrich, Laura Hefley, Mike Healy, Scott Clemons,
Jessica Beck, Library Director Jennie Garner, Collection Development Librarian Andrew
Frisbie
ABSENT:

Call to Order (L. Hefley)

1) Additions/Changes to the Agenda
a) None
2) Public Comment
a) None
3) Approval of the Minutes
a) S. Clemons to remove ‘Participated in’ from (1)(a)
b) March meeting minutes as amended above motion to approve by M. Healy;
second S. Clemons; approved by voice vote

4) Reports
a) Staff Introduction
i) Collection Development Librarian Andrew Frisbie
(1) Checkouts over last 12 months
(a) Increase in primary content – perhaps due to curated selections
(2) Circulation numbers follow COVID restrictions and lag last year by about
40%
(3) cloudLibrary phone app card/account management with digital content
launch 3/1
(a) Similar to Digital Johnson County/Overdrive, but content shared with
new set of subscriber libraries
(4) Increase in Kanopy viewership invoices covered by decrease in DVD
purchases
(5) Demand Modeling
(a) Using patron usage statistics to inform collection development.
(b) Target – Reader Availability between .70 and .90 within each rhizome
(category) where availability is determined by idleness on shelf,
circulations, current status, and other statistics.
(c) State reporting shows consistent management of collection over last
year
b) Budget
i) At 67.59% against 75% average
ii) Going forward financial information presented to Trustees with new software
reporting
c) Director
i) Three new library assistants started – fully staffed
ii) A collaborative position, “Outreach & Equity Coordinator” under
Communications Department hoped to be hired later this year
iii) Reopening plan should complement area libraries and Recreation Center with
hours posted online
iv) Lighthouse in Library event was very well received
v) Endowment over $54,000
vi) Rotary Club Coralville-North Corridor president considering a grant project
focusing on our Family Place Libraries initiative programming

5) Policy Review
a) Motion to approve Proctoring Policy by L. Hefley; second J. Beck; approved by
voice vote
b) Motion to approve Volunteer Policy by M. Healy; second L. Hefley; approved by
voice vote
6) Old Business
a) None
7) New Business
a) None

Adjourn

Motion to adjourn by L. Hefley

NEXT MEETING DATE: May 17, 2021 at 6:30 P.M.

Meeting minutes recorded by S. Clemons

Videos

Attachments

Information Packet