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Library Board of Trustees on October 19, 2020

Agenda

6:30 pm, via Zoom

Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected]

This meeting may be accessed live by the public on the internet at northlibertyiowa.org/live, on Facebook at facebook.com/northliberty or on YouTube at youtube.com/channel/UCrCw6ipAPjJndolpRgPJcg. You can also attend by phone; call 1 (312) 626 6799 with a touch-tone phone and to enter the meeting ID 854 3156 8289 and nine-digit meeting password 412073301. Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to Order
  2. Additions/Changes to the Agenda
  3. Public Comment
  4. Approval of Minutes
    1. September
  5. Reports
    1. Staff Introduction
    2. Budget
    3. Friends
    4. Director
    5. Staff reports – questions
  6. Policy Review
    1. Meeting Rooms Terms of Use
  7. Old Business
  8. New Business
  9. Adjourn

Minutes

DATE: October 19, 2020, 6:30 PM
PRESENT: Jessica Beck, Scott Clemons, Mike Healy, Laura Hefley, Chris Mangrich, Heidi
Wood. Library Director Jennie Garner, Library Engagement and Marketing Coordinator
Melanie Harrison
ABSENT: None
Call to Order
1) Additions/Changes to the Agenda
a) None
2) Public Comment
a) None
3) Approval of Minutes
a) September meeting minutes motion to approve J. Beck; second L. Hefley; approved
voice vote
4) Reports
a) Staff Introduction
a.i) Melanie Harrison, the Library Engagement and Marketing Coordinator
(a.i.1) Kids Vote event began with Satellite Voting 10/17
(a.i.2) Updates to home web page
(a.i.3) Considering Bibliotheca CloudLibrary
(a.i.4) Aerogarden display
(a.i.5) Halloween Costume photo contest
b) Budget
b.i) Overall 25.19% is within expected range for Total Library Services
b.ii) Coronavirus Aid, Relief, and Economic Security Act (CARES Act) payments
are expected
c) Friends
c.i) Met 10/6
c.ii) Planning “Make Memories at Home” Cookie Kit event where Friends will
assemble kits based upon pre-orders.
d) Director
d.i) Staffing Update
(d.i.1) Randall Schroeder Library Assistant I – Lisa Collier’s position – 10/20
start
(d.i.2) Title change for Melanie Harrison to Library Engagement and Marketing
Coordinator aligns with City’s Jillian Miller
(d.i.3) Outdoor lockers for touch-less checkout soon to be installed
(d.i.4) Hours may extend in November later closing 19:00
(d.i.5) Nurturing Every Student Together Safely (NESTS) hosting begins 10/28
(d.i.6) Presented at Association for Rural & Small Libraries (ARSL) 2020
conference
(d.i.6.a) Record number of staff (7) attended virtual conference
(d.i.7) Updated materials quarantine process improves work flow
d.ii) Staff reports – questions
(d.ii.1) None
5) Policy Review
a) Meeting Rooms Terms of Use
a.i) Minor punctuation edits in advance
a.ii) Motion to approve L. Hefley; second J. Beck; approved voice vote
6) Old business
a) None
7) New business
a) None
Adjourn
Next meeting date: November 16, 2020, 6:30pm

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Information Packet
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