Parks and Recreation Commission for Aug. 1, 2019

Agenda

 7:00PM

NEW BUSINESS:

  1. Approve minutes: Approve June 6 meeting minutes; no July meeting, no minutes.
  2. Public Comments/Concerns: Guest introduction and concern.
  3. Welcome, new Board Members: Ann Graziano, Derrick Parker, Marcia Ziemer
  4. Board Member Appointments: Now or next month? Chair, Vice Chair, Secretary
  5. Building & Grounds Report: Parks Monthly Report
  6. RecDesk Software: Operations going good. We have computer stations set up in the main lobby; to ease process.Reminder to create your family account.
  7. Fall Activity Guide/Registration: Fall Activity Guides have been out to public since end of June, Registration begins Aug 5 – Residents; Aug 7 – non residents. Programs offered September-December.
  8. Upcoming Events: Outdoor Pool Deck Movie, Aug 6; Bounce into School, Aug 16; Tailgaters Dry Run, Aug 24; Community Slow Roll, Sept 12
  9. Key Issues Overview: Provide overview of key issues, both recent & future.
  10. Any new issues not on agenda?

OLD BUSINESS:

  1. Recreation Monthly Report: Recreation Review from previous month.
  2. Any old issues not on agenda?

CONCLUSION:

  1. Next Meeting: Next month meeting: Thursday, September 5, 2019, 7:00pm at City Council Chambers; 1 Quail Creek Circle
  2. Adjourn

 

Minutes

Board Members Present: Megan Lehman, Jerry Schimmel, Richard Grugin, Ann Graziano, Derrick Parker, Marcia Ziemer,
Amalia Gedney-Lose
Others Present: Shelly Simpson, Guy Goldsmith, Tim Hamer, and Brian Motley
NEW BUSINESS:
1. Approve minutes: Approved June 6 meeting minutes; no July meeting, no minutes.
2. Public Comments/Concerns: Pickle ball players from the community were present and requested
consideration of transforming two of the tennis courts into 6 permanent pickle ball courts. The tennis courts are going to
need to be resurfaced so this will be taken in to consideration with budgeting for next year.
3. Welcome, new Board Members: Ann Graziano, Derrick Parker, Marcia Ziemer
4. Board Member Appointments: Selected at this meeting and are as follows:
Chair: Megan Lehman
Vice Chair: Jerry Schimmel
Secretary: Amalia Gedney-Lose
5. Building & Grounds Report/ Parks Monthly Report:
Working on ongoing equipment repair and maintenance, especially in regards to the trails, parks, grounds and ponds.
Increased landscaping in progress with the addition of roundabouts, as well as on Hwy 965. There is quite a lot of
maintenance and watering to be done in these areas. Ball field maintenance is slowing down some. Have been working
on grass lines at Babe Ruth and batting cages with concrete. There are shade structures, bleachers, and foul ball
protection making good progress at Penn Meadows. There is now a pad behind the backstop for shade and bleachers at
Koser. Trail projects continue with concrete placement. The trails being opened in time for the school year is the ideal
goal. Some concern regarding the underground trail on 965 as there is a blind corner. Discussed consideration of lane
division, barricade or wide view mirror. Blues and BBQ were all hands on deck in July. Discussed cross way at Alexander
Way to Penn.
6. RecDesk Software:
Switch to rec desk went well with ongoing encouragement to sign up. There have been 4000+ registrants which is now
just prior to the September to December programming which will open August 5th for residents and August 7th for nonresidents. Rec desk anticipated $20-25K savings. Recreation department is paying fees for credit card use. Ongoing
encouragement to sign up and have bill pay/auto pay online with online renewal.
7. Fall Activity Guide / Registration:
Fall guide came out, with sign up starting Monday, August 5th.
8. Upcoming Events: Outdoor Pool Deck Movie Aug 6
Bounce into School – Aug 16 – same day as Back to School event.
Tailgaters Dry Run- Aug 24 – potluck item and pre-tailgate get together
Community Slow Roll Sept 12 – Family bike ride
9. Key Issues Overview:
Pool is around year 15 of 22 year expectancy. Locker room, aging maintenance, are goals. Looking for more opportunity
with splash pads. Looking to add parking and more facility space.
• Pool updates include new filtration system being placed which went well and has helped so far with cloudy
water. Also, switched back to previous chlorine tabs and added enzymes to help bind up the particles. The pump
was checked. The pool reps are seeking answers to see if other pools have had similar issues. There is
consideration of repainting the pool.
• Programming opportunities with goal to consider catching teens and tweens attention for engagement.
• Recreation reviews 5 year plan annually.
• Centennial park is a focal point for parks with amphitheater, shelters, finishing the playground, etc. Working
with UI Engineering.
• The dog park has a fencing bid and a concrete bid out with the goal of selecting in the next month. Goal for
dormant seeding this fall to be able to open summer 2020 but if seeding happens spring 2020, then there will be
a later opening date.
10. Any new issues not on agenda? Jerry discussed an exploratory committee to include a small portion of committee
members. The goal would be to develop a plan of action to present as a report for making changes and
recommendations. There are many topics and ideas discussed but the goal would be to help operationalize these things.
Look to include data points for better understanding of plans. Shelly will check with City Attorney.
OLD BUSINESS:
1. Recreation Monthly Report: Recreation Review from previous month. AM/PM swim lessons, outdoor pool
yoga, youth triathlon, rec desk data, revenues taken in and July 1 comparisons discussed. Reports showed good data
regarding memberships, res/non-res, # of active members by category and daily drop in information.
2. Any old issues not on agenda? None
CONCLUSION:
1. Next Meeting: Thursday, September 5, 2019 at 7:00pm at City Council Chambers; 1 Quail Creek Circle
2. Adjourn: 8:01 pm.

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