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City Council for October 27, 2020

Agenda

Regular Session, 6:30 p.m. via Zoom

Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected].

This meeting may be accessed live by the public on the internet at northlibertyiowa.org/live, on Facebook at facebook.com/northliberty or on YouTube at www.youtube.com/channel/UCrCw6ipAPjJnd-olpRgPJcg. You can also attend by phone; call 1 (312) 626 6799 with a touch-tone phone and enter the meeting ID 848 8522 0281 and nine-digit meeting password 886800673. Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, October 13, 2020
    2. Claims
    3. September Revenues
    4. September Treasurer Report
    5. Liquor License Renewal, The Depot Express
    6. Liquor License Renewal, The Leaderboard
  5. City Engineer Report
  6. City Administrator Report
  7. Mayor Report
    1. Proclamation – National Injury Prevention Day
    2. Passenger Rail report discussion
  8. Ranshaw Way, Phase 5 presentation
    1. Shive-Hattery presentation and discussion
  9. GIS Agreement
    1. Resolution Number 2020-85, A Resolution approving the Professional Services Agreement between SAM LLC and the City of North Liberty for GIS Programs and Services
  10. South Slope Ground Lease Agreement
    1. Public Hearing regarding proposed ground lease agreement
    2. Resolution Number 2020-86, A Resolution approving the Ground Lease Agreement between South Slope Cooperative Telephone Company, Inc. and the City of North Liberty
  11. Traffic Stop Data Memorandum of Agreement
    1. Resolution Number 2020-87, A Resolution approving the Memorandum of Agreement between CR Research Group LC and the City of North Liberty
  12. Street Name Amendment
    1. Resolution Number 2020-88, A Resolution authorizing and approving the change of the Street Name of Ogden Drive and Ogden Court to Ogden Lane in Greenbelt Trail – Part One in the City of North Liberty, Johnson County, Iowa
  13. Purchasing Policy
    1. Resolution Number 2020-89, A Resolution approving the Purchasing Policy for the City of North Liberty, Iowa
  14. Settlement Agreement
    1. Resolution Number 2020-90, A Resolution approving the Settlement Agreement and Release and between D.W. Stoakes Properties, LLC and the City of North Liberty
  15. Parking Control Devices
    1. Resolution Number 2020-91, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa
  16. Speed Limits
    1. Resolution Number 2020-92, A Resolution approving special speed limits in the City of North Liberty, Iowa
  17. City Clean Up Day
    1. Resolution Number 2020-93, A Resolution authorizing Staff to create an alternate program to Spring Clean Up 2020
  18. Watts Group Development Rezoning
    1. Public hearing regarding proposed rezoning
    2. Planning Commission and Staff recommendations
    3. First consideration of Ordinance Number 2020-15, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property located at the southwest corner of Denison Avenue and Oak Terrace Avenue located in North Liberty, Iowa to those set forth in the Municipal Code for RS-4 PAD Single-Unit Residence Planned Area Development.
  19. Zoning Ordinance Update
    1. Third consideration and adoption of Ordinance Number 2020-14, An Ordinance revising and updating Chapters 167 and 169 of the City Zoning Code to modify certain definitions, permissible accessory building size and placement, yard, height and color restrictions, and resolving conflicts between existing setback provisions
  20. Old Business
  21. New Business
  22. Adjournment

Minutes

Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus.

Call to order 

Mayor Terry Donahue called the October 27, 2020 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: RaQuishia Harrington, Chris Hoffman, Brent Smith, and Brian Wayson; absent – Annie Pollock (joined at 6:31 p.m.).

Others present: Ryan Heiar, Tracey Mulcahey, Grant Lientz, Ryan Rusnak, Kevin Trom, Diane Venenga, Erin Allen, Josiah Bilskemper, Adam Hahn, Michael Pentecost, Emily Naylor, Pam Hoogerwerf, James Kincade and other interested parties.

Approval of the Agenda

Smith moved, Hoffman seconded to approve the agenda with removal of the South Slope lease agreement. The vote was all ayes.  Agenda approved.  Pollock joined at 6:31 p.m.

Consent Agenda

Harrington moved, Hoffman seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on October 13, 2020; the attached list of Claims; September Revenues; September Treasurer Report; Liquor License Renewal, The Depot Express; and Liquor License Renewal, The Leaderboard. The vote was all ayes. Consent Agenda approved.

City Engineer Report

City Engineer Kevin Trom reported that updated speeds based on the speed studies on Forevergreen Road and Kansas Avenue are on tonight’s agenda. The contractor on the Southwest Growth Area Project has had delays on the project.  The crew has been on site all week this week.  The St. Andrews Drive Project is almost complete with two major outstanding items, light poles and the bike repair station.  The contractor on the Aquatic Center HVAC project continues to work on the punch list. Check plans for Ranshaw Way, Phase 5 have been submitted to IDOT.  A project overview is later on tonight’s agenda.  Dubuque Street Phase 1 design continues. Staff will be meeting to review tomorrow. Utilities will be asked to make relocations in 2021.  Ranshaw House, Phase 2 work continues interior and exterior.  The parking lot is expected to be completed by winter.

City Administrator Report

City Administrator Ryan Heiar reported that the City continues to look for neighborhood ambassador candidates. Council is reminded to encourage potential candidates to apply.  Heiar presented information on the Social Justice and Racial Equity update contained in the packet.  Staff has started conversation with the United Way on housing agencies at the Ranshaw House and is seeking funding for furniture.  The start of a Mayor Youth Leadership Council will be brought back forward to the Council after the budget is put to bed for the year. Council discussed the report with Heiar.

Mayor Report

Mayor Donahue proclaimed November 18, 2020 as Injury Prevention Day.  Pam Hoogerwerf, the Community Outreach and Injury Prevention Manager at UIHC spoke regarding the proclamation.

Council and the Mayor discussed the Passenger Rail report.

Ranshaw Way, Phase 5 presentation

Emily Naylor & Josiah Bilskemper from Shive-Hattery presented information on the upcoming Ranshaw Way, Phase 5 Project. The Council discussed the presentation with staff.

GIS Agreement

Mulcahey presented information on the GIS Agreement.  Hoffman moved, Harrington seconded to approve Resolution Number 2020-85, A Resolution approving the Professional Services Agreement between SAM LLC and the City of North Liberty for GIS Programs and Services. The vote was: ayes –Harrington, Smith, Wayson, Hoffman; nays – none; absent – Pollock. Motion carried.

Traffic Stop Data Memorandum of Agreement

Heiar presented information on the agreement. Chief Venenga added additional information. Council discussed the MOA with staff. Pollock rejoined the meeting at 7:46 p.m. Pollock moved, Smith seconded to approve Resolution Number 2020-87, A Resolution approving the Memorandum of Agreement between CR Research Group LC and the City of North Liberty. The vote was: ayes – Hoffman, Smith, Pollock, Harrington, Wayson; nays – none. Motion carried.

Street Name Amendment

Rusnak presented information on the amendment. Harrington moved, Pollock seconded to approve Resolution Number 2020-88, A Resolution authorizing and approving the change of the Street Name of Ogden Drive and Ogden Court to Ogden Lane in Greenbelt Trail – Part One in the City of North Liberty, Johnson County, Iowa.  The vote was: ayes – Harrington, Pollock, Hoffman, Smith, Wayson; nays – none. Motion carried.

Purchasing Policy

Mulcahey provided information on the amendment. Wayson moved, Hoffman seconded to approve Resolution Number 2020-89, A Resolution approving the Purchasing Policy for the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Harrington, Smith, Pollock, Wayson; nays – none. Motion carried.

Settlement Agreement

Lientz presented information on the agreement. Smith moved, Pollock seconded to approve Resolution Number 2020-90, A Resolution approving the Settlement Agreement and Release and between D.W. Stoakes Properties, LLC and the City of North Liberty. After discussion, the vote was: ayes – Smith, Harrington, Wayson, Pollock, Hoffman; nays – none. Motion carried.

Parking Control Devices

Rusnak presented information on this item. Pollock moved, Harrington seconded to approve Resolution Number 2020-91, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa. The vote was: ayes – Harrington, Hoffman, Pollock, Wayson, Smith; nays – none. Motion carried.

Speed Limits

Trom presented information on the proposed speed limit changes. Heiar presented additional information on the amendments.  Pollock moved, Wayson seconded to approve Resolution Number 2020-92, A Resolution approving special speed limits in the City of North Liberty, Iowa. After discussion, the vote was: ayes – none; nays – Wayson, Hoffman, Smith, Harrington, Pollock. Motion failed.   Wayson moved, Hoffman seconded to reconsider. The vote was: ayes- Hoffman, Harrington, Pollock, Wayson; nays – Smith. Motion carried. Council discussed possible revision to the resolution.  Hoffman moved to approve the resolution with change of speed limit further west of Covered Bridge Road as per the City Planning Director’s recommendation.  Wayson seconded. After discussion, the vote was:  ayes – Pollock, Wayson, Smith, Harrington, Hoffman; nays – none. Motion carried.

City Clean Up Day

Heiar presented information on the proposal for a fall clean up. Hoffman moved, Harrington seconded to approve Resolution Number 2020-93, A Resolution authorizing Staff to create an alternate program to Spring Clean Up 2020.  The vote was: ayes – Harrington, Pollock, Wayson, Smith, Hoffman; nays – none. Motion carried.

Watts Group Development Rezoning

Rusnak presented the rezoning application. Rusnak reported that the Planning Commission and Staff recommended approval with 9 conditions. At 8:24 p.m., Mayor Donahue opened the public hearing regarding proposed rezoning. Adam Hahn, The Watts Group, spoke regarding the proposal. Council discussed the proposal with Hahn. The public hearing was closed.

Pollock moved, Wayson seconded to approve the first consideration of Ordinance Number 2020-15, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property located at the southwest corner of Denison Avenue and Oak Terrace Avenue located in North Liberty, Iowa to those set forth in the Municipal Code for RS-4 PAD Single-Unit Residence Planned Area Development.  After discussion, the vote was: ayes – Hoffman, Pollock, Wayson, Smith, Harrington; nays – none. Motion carried.

Zoning Ordinance Update

Wayson moved, Pollock seconded to approve the third consideration and adoption of Ordinance Number 2020-14, An Ordinance revising and updating Chapters 167 and 169 of the City Zoning Code to modify certain definitions, permissible accessory building size and placement, yard, height and color restrictions, and resolving conflicts between existing setback provisions. The vote was: ayes – Harrington, Hoffman, Smith, Pollock, Wayson; nays – none. Motion carried.

Old Business

Councilor Wayson reported that his neighbors were complimentary of staff’s handling of the zoning ordinance. He reported that the pandemic is starting to be in big force again in Iowa and encouraged all to wear masks, avoid big crowds and stay home. Councilor Smith reported on Project Better Together.

New Business

Councilor Pollock encouraged residents to apply for neighborhood ambassadors’ program. Pollock encouraged all to be safe this Halloween and presented additional Halloween options.  Pollock suggested all wear a mask and vote next Tuesday. The NLTAP program is offering free rides to polling places, if the applicant qualifies.

Adjournment

Mayor Donahue adjourned the meeting at 8:51 p.m.

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Attachments

Information Packet
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