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City Council on April 14, 2020

Agenda

Regular Session
6:00 p.m. (Earlier Start Time for Closed Session)

NOTICE: Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected].

This meeting may be accessed by the public as follows:

By internet video:

By phone:

  • Call 1 (312) 626 6799. You will need a touch-tone phone and to enter the meeting ID: 588 846 517 and then the password: 742849

Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Closed Session – Council action to enter into a Closed Session under Iowa Code Section 21.5(1)(c), To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation
  5. Consent Agenda
    1. City Council Minutes, Regular Session, March 24, 2020
    2. Claims
    3. Liquor License Renewal, Bluebird
    4. Liquor License Application, Table Restaurant
    5. Police Department Construction, Pay Application Number 8, Tricon General Construction, $507,837.86
    6. Police Department Construction, Pay Application Number 9, Tricon General Construction, $459,774.56
  6. City Engineer Report
  7. City Administrator Report
  8. Mayor Report
    1. Discussion and possible action for additional allocation from General Fund surplus funds
  9. Urban Renewal Plan Amendment & Tax Increment Finance Ordinance
    1. Second consideration, Ordinance 2020-01, An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the March, 2020 Addition to the North Liberty Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa
    2. Public Hearing on Proposed Development Agreement with Diamond Dreams Sports Academy, LLC
    3. Resolution Number 2020-32, A Resolution Approving Development Agreement with Diamond Dreams Sports Academy, LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement
  10. Aquatic Center HVAC Replacement
    1. Resolution Number 2020-33, A Resolution accepting the bid and authorizing execution of the Contract for the Aquatic Center HVAC Replacement Project, North Liberty, Iowa
  11. FY 20 Budget Amendment
    1. Public hearing regarding proposed FY Budget Amendment
    2. Resolution Number 2020-34, Approving amending the Current Budget for the Fiscal Year ending June 30, 2020
  12. Alliant Easement
    1. Resolution Number 2020-35, A Resolution approving the Underground Electric Line Easement Agreement between Interstate Power and Light Company and the City of North Liberty
  13. TL&L Easement
    1. Resolution Number 2020-36, A Resolution approving the Easement Agreement between T L & L, Inc. and the City of North Liberty
  14. Special Use Funds for Promotion of Local Businesses
    1. Resolution Number 2020-37, A Resolution declaring that Promotion of Local Businesses during the COVID-19 Pandemic by way of Joint Advertising Support Services serves a public purpose, and approval of Joint Advertising Support
  15. Southwest Growth Area Utilities Project
    1. Resolution Number 2020-38, A Resolution approving an Amendment to Task Order Number 2489-18A-1 between the City of North Liberty and Fox Engineering for the Southwest Growth Area Utility Improvements Project
  16. IOWARN Agreement
    1. Resolution Number 2020-39, A Resolution approving the Mutual Aid and Assistance Agreement for the Iowa Water/Wastewater Agency Response Network (IOWARN) and the City of North Liberty
  17. Old Business
  18. New Business
  19. Adjournment

Minutes

NOTICE: Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus.

Call to order 

Mayor Terry Donahue called the April 14, 2020 Regular Session of the North Liberty City Council to order at 6:12 p.m. Councilors present:  RaQuishia Harrington, Chris Hoffman, Annie Pollock, Brent Smith, and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Grant Lientz, Ryan Rusnak, Kevin Trom, Derek Blackman and other interested parties.

Approval of the Agenda

Pollock moved, Wayson seconded to approve the agenda. The vote was all ayes. Agenda approved.

Closed Session 

At 6:13 p.m., Smith moved, Hoffman seconded to enter into a Closed Session under Iowa Code Section 21.5(1)(c), To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.  The vote was: ayes – Smith, Harrington, Wayson, Pollock, Hoffman; nays – none.

At 7:04 p.m., Wayson moved, Hoffman seconded to return to open session. The vote was: ayes – Smith, Hoffman, Pollock, Harrington, Wayson; nays – none.  Open session reconvened at 7:07 p.m.

Consent Agenda

Hoffman moved, Harrington seconded to approve the Consent Agenda including City Council Minutes from the  Regular Session on March 24, 2020; the attached list of Claims; the Liquor License Renewal for Bluebird; the Liquor License Application for Table Restaurant; Police Department Construction, Pay Application Number 8, Tricon General Construction, $507,837.86; and Police Department Construction, Pay Application Number 9, Tricon General Construction, $459,774.56. The vote was all ayes. Consent Agenda approved.

City Engineer Report

City Engineer Kevin Trom reported that the Dog Park contractor has completed their portion of the project.  The Parks Department has final seeding and a few small items to complete to open the park later this year.  Ranshaw Way, Phase 5 is 95% complete on survey work. Design work will be coming soon. The Southwest Growth Area Utilities Project preconstruction meeting is scheduled on Thursday of this week. The St. Andrews Drive contractor started work.  The contractor is working on stripping top soil and working grading for the road and installing storm sewer.  Council discussed the report with Trom.

City Administrator Report

City Administrator Ryan Heiar provided an update on the City’s COVID-19 response including the staffing plan which will continue through April 30.  The City has cancelled Recreation and Library programming through May.  Registration for programs is delayed until May.  NLYCS has delayed the start of their season until June 1.  The City will work with them if needs to be a longer season than usual.  The City team is staying positive.  The Police Station Project is inching along. The building really looks good.  Heiar is excited to get people in the building.  The Police Department will be occupying the facility by mid-May.  Tricon has been doing well in split shifts.  Heiar reported that Blues and BBQ has been cancelled. Scout troops 216 and 270 are watching the meeting tonight for badges.  Councilor Smith complimented North Liberty staff for their work. He reported that things will begin to come back slowly in May.

Mayor Report

Mayor Donahue provided information on use of the General Fund surplus allocation.  Smith moved, Pollock seconded to use $2,000 from General Fund surplus funds for support of the North Liberty Community Pantry. The vote was all ayes.  Motion carried.

Urban Renewal Plan Amendment & Tax Increment Finance Ordinance

Hoffman moved, Wayson seconded to approve the second consideration, Ordinance 2020-01, An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the March, 2020 Addition to the North Liberty Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa.  The vote was: ayes – Harrington, Wayson, Smith, Hoffman, Pollock; nays – none. Motion carried.

At 7:20 p.m., Mayor Donahue opened the Public Hearing on Proposed Development Agreement with Diamond Dreams Sports Academy, LLC.  No oral or written comments were received. The public hearing was closed. Mayor Donahue reported that additional comments will be accepted through Friday, April 17.

Hoffman moved, Harrington seconded to approve Resolution Number 2020-32, A Resolution Approving Development Agreement with Diamond Dreams Sports Academy, LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement. The vote was: ayes – Pollock, Smith, Wayson, Hoffman, Harrington; nays – none. Motion carried.

Aquatic Center HVAC Replacement

Trom presented information on the bids. Pollock moved, Hoffman seconded to approve Resolution Number 2020-33, A Resolution accepting the bid and authorizing execution of the Contract for the Aquatic Center HVAC Replacement Project, North Liberty, Iowa. The vote was: ayes – Harrington, Smith, Pollock, Wayson, Hoffman; nays – none. Motion carried.

FY 20 Budget Amendment

At 7:24 p.m., Mayor Donahue opened the public hearing regarding proposed FY 20 Budget Amendment. No oral or written comments were received. The public hearing was closed. The Mayor reported that comments will be accepted until Friday, April 17.

Harrington moved, Smith seconded to approve Resolution Number 2020-34, Approving amending the Current Budget for the Fiscal Year ending June 30, 2020. The vote was: ayes – Pollock, Wayson, Harrington, Hoffman, Smith; nays – none. Motion carried.

Alliant Easement

Lientz presented information on the easement.  Council discussed the easement with Lientz. Pollock moved, Wayson seconded to approve Resolution Number 2020-35, A Resolution approving the Underground Electric Line Easement Agreement between Interstate Power and Light Company and the City of North Liberty. The vote was: ayes – Hoffman, Harrington, Pollock, Wayson, Smith; nays – none. Motion carried.

TL&L Easement

Lientz presented information on this easement. Smith moved, Wayson seconded to approve Resolution Number 2020-36, A Resolution approving the Easement Agreement between T L & L, Inc. and the City of North Liberty.  The vote was: ayes – Harrington, Smith, Pollock, Hoffman, Wayson; nays – none. Motion carried.  

Special Use Funds for Promotion of Local Businesses

Heiar presented information on this item.  Council discussed this item with Heiar. Smith moved, Harrington seconded to approve Resolution Number 2020-37, A Resolution declaring that Promotion of Local Businesses during the COVID-19 Pandemic by way of Joint Advertising Support Services serves a public purpose, and approval of Joint Advertising Support.  The vote was: ayes – Pollock, Smith, Hoffman, Wayson, Harrington; nays -none. Motion carried.

Southwest Growth Area Utilities Project

Heiar presented information on this agenda item.  Trom presented additional information.  Hoffman moved, Harrington seconded to approve Resolution Number 2020-38, A Resolution approving an Amendment to Task Order Number 2489-18A-1 between the City of North Liberty and Fox Engineering for the Southwest Growth Area Utility Improvements Project.  The vote was: ayes – Wayson, Harrington, Pollock, Hoffman, Smith; nays – none. Motion carried.

IOWARN Agreement

Heiar presented information on the agreement.  Pollock moved, Hoffman seconded to approve Resolution Number 2020-39, A Resolution approving the Mutual Aid and Assistance Agreement for the Iowa Water/Wastewater Agency Response Network (IOWARN) and the City of North Liberty. The vote was: ayes – Pollock, Wayson, Smith, Harrington, Hoffman; nays – none. Motion carried.

Old Business

No old business was presented.

New Business

Councilor Wayson reminded people to stay home as things are starting to pick up at the hospital.  Councilor Smith attended an Optimists meeting with Ryan Rusnak by Zoom regarding the sign ordinance and Avenue of Flag signs in right of ways.  Mayor Donahue asked Councilor Wayson and Councilor Smith how they are holding up.  Councilor Smith applauded City staff for the efforts being put forward. Mayor Donahue asked about all the elected statuses in the situation. Council Hoffman recognized Mayor Donahue for all his work in COVID-19 updates.

Adjournment

Mayor Donahue adjourned the meeting at 7:46 p.m.

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