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City Council on December 22, 2020

Agenda

Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected].

This meeting may be accessed live by the public on the internet at northlibertyiowa.org/live, on Facebook at facebook.com/northliberty or on YouTube at www.youtube.com/channel/UCrCw6ipAPjJnd-olpRgPJcg. You can also attend by phone; call 1 (312) 626 6799 with a touch-tone phone and to enter the meeting ID 814 6414 4322 and nine-digit meeting password 554931865. Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Work & Regular Session, December 8, 2020
    2. Claims
    3. November Revenues
    4. November Treasurer Report
    5. Liquor License Renewal, Red’s Alehouse
    6. Ranshaw House Project, Pay Application Number 2, Wolfe Contracting, Inc., $160,222.54
    7. Aquatic Center HVAC Project, Pay Application Number 3, Apex Construction Company, Inc., $15,747.00
    8. Andrews Drive, Pay Application Number 8, Metro Pavers, $135,163.52
  5. City Engineer Report
  6. City Administrator Report
  7. Mayor Report
  8. Auto Aid Agreements
    1. Resolution Number 2020-103, A Resolution approving the Automatic Aid Agreement – Interstate 380 between the City of Coralville and the City of North Liberty
    2. Resolution Number 2020-104, A Resolution approving the Automatic Aid Agreement – Interstate 380 between Tiffin Fire Association and the City of North Liberty
  9. Ranshaw Way Project
    1. Resolution Number 2020-105, A Resolution establishing Fair Market Value and just compensation for the acquisition of certain properties for the Highway 965 Phase 5 Improvement Project
    2. Resolution Number 2020-106, A Resolution establishing just compensation for acquisition of certain real property for a public improvement, the Highway 965 Phase 5 Improvement Project
    3. Resolution Number 2020-107, A Resolution approving the Federal Aid Agreement for a Surface Transportation Block Grant Program Project between the Iowa Department of Transportation and the City of North Liberty (Iowa DOT Agreement No: 6-20-STBGU-026)
  10. Street Name Change
    1. Resolution Number 2020-108, A Resolution authorizing and approving the change of the street name of North Kansas Avenue to Heartland Way in Saints Corridor Commercial Park – Part One in the City of North Liberty, Johnson County, Iowa
  11. Parking Resolution
    1. Resolution Number 2020-109, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa
  12. Comprehensive Plan
    1. Discussion and possible action regarding the Comprehensive Plan Update process
  13. Civic Campus
    1. Discussion and possible action regarding the proposed Civic Campus Project
  14. Old Business
  15. New Business
  16. Adjournment

Minutes

Call to order 

Mayor Terry Donahue called the December 22, 2020 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: RaQuishia Harrington, Chris Hoffman, Annie Pollock, and Brian Wayson; absent – Brent Smith.

Others present: Ryan Heiar, Tracey Mulcahey, Grant Lientz, Ryan Rusnak, Kevin Trom, and other interested parties.

Approval of the Agenda

Pollock moved, Harrington seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Councilor Smith arrived at 6:31 p.m.  Hoffman moved, Harrington seconded to approve the Consent Agenda including the City Council Minutes, Work & Regular Session, December 8, 2020; the attached list of Claims;  November Revenues; November Treasurer Report; Liquor License Renewal, Red’s Alehouse; Ranshaw House Project, Pay Application Number 2, Wolfe Contracting, Inc., $160,222.54; Aquatic Center HVAC Project, Pay Application Number 3, Apex Construction Company, Inc., $15,747.00; St. Andrews Drive, Pay Application Number 8, Metro Pavers, $135,163.52. The vote was all ayes. Consent Agenda approved.

City Engineer Report

City Engineer Trom reported on the I380/Penn Street interchange Project. IDOT has started the early design process. The project is projected to be bid in the summer of 2024. IDOT is also planning Interstate 380 improvements.   Trom reported that the contractor for the SW Growth Utilities Project is making decent progress.  Staff will be meeting with Shive-Hattery in early January for the Dubuque Street, Phase 1 final plan review. The contractor for the Ranshaw House Project has made good progress on the wood floors.  New windows have been ordered. Staff and the contractor have been discussing the north porch.

City Administrator Report

City Administrator Heiar reported that staff working on budget process. He met with representatives from the equity group that reached out to Council to discuss goals. Heiar reported that as of now, he is anticipating going back to the regular staffing plan on January 4.  Community Center operations will be reviewed after the new year begins.

Mayor Report

Mayor Donahue had no report.

Auto Aid Agreements

Chief Platz presented additional information on the agreements. After discussion, Smith moved Harrington seconded to approve Resolution Number 2020-103, A Resolution approving the Automatic Aid Agreement – Interstate 380 between the City of Coralville and the City of North Liberty. The vote was ayes: Hoffman, Smith, Wayson, Pollock, Harrington; nays – none. Motion carried.

Hoffman moved, Wayson seconded to approve Resolution Number 2020-104, A Resolution approving the Automatic Aid Agreement – Interstate 380 between Tiffin Fire Association and the City of North Liberty. The vote was: ayes – Harrington, Wayson, Pollock, Smith, Hoffman; nays – none. Motion carried.

Ranshaw Way Project

Lientz provided additional information on this resolution relating to the Ranshaw Way, Phase 5 Project.  Wayson moved, Hoffman seconded to approve Resolution Number 2020-105, A Resolution establishing Fair Market Value and just compensation for the acquisition of certain properties for the Highway 965 Phase 5 Improvement Project. The vote was: ayes – Pollock, Smith, Wayson, Harrington, Hoffman; nays – none. Motion carried.

Lientz presented additional information on this resolution. Hoffman moved, Wayson seconded to approve Resolution Number 2020-106, A Resolution establishing just compensation for acquisition of certain real property for a public improvement, the Highway 965 Phase 5 Improvement Project.  After discussion, Smith moved to amend the amount for Raloseixom to $2,350 for just compensation. The vote on the amendment was all ayes.  The vote on the resolution as amended was: ayes – Harrington, Smith, Hoffman, Pollock, Wayson; nays – none. Motion carried.

Hoffman moved, Pollock seconded to approve Resolution Number 2020-107, A Resolution approving the Federal Aid Agreement for a Surface Transportation Block Grant Program Project between the Iowa Department of Transportation and the City of North Liberty (Iowa DOT Agreement No: 6-20-STBGU-026). The vote was: ayes – Hoffman, Wayson, Harrington, Smith, Pollock; nays – none. Motion carried.

Street Name Change

Pollock moved, Hoffman seconded to approve Resolution Number 2020-108, A Resolution authorizing and approving the change of the street name of North Kansas Avenue to Heartland Way in Saints Corridor Commercial Park – Part One in the City of North Liberty, Johnson County, Iowa. The vote was: ayes – Wayson, Harrington, Pollock, Hoffman, Smith; nays – none. Motion carried.

Parking Resolution

Rusnak presented additional information on the revision to the parking resolution. Harrington moved, Hoffman seconded to approve Resolution Number 2020-109, A Resolution approving Parking Control Devices in the City of North Liberty, Iowa. The vote was: ayes – Hoffman, Harrington, Wayson, Pollock, Smith; nays – none. Motion carried.

Comprehensive Plan

Rusnak presented information on the process for updating the Comprehensive Plan.  Rusnak estimated the cost in the $88,000 to $120,000 range depending on services provided. He plans to recruit from the national pool for a consultant. Council discussed the proposal for updating the plan. Pollock moved to allocate $75,000 from FY 20 surplus and start the RFP process for a firm to conduct the update.  Smith seconded.  After discussion, the vote was: ayes – Harrington, Pollock, Hoffman, Wayson, Smith; nays – none. Motion carried.

Civic Campus

Heiar presented information on the Civic Campus Project. Tandi Brannaman, Shive-Hattery, presented additional information on the proposed options.  Staff is recommending to move ahead with design on new civic campus connected to the police station.  Council discussed the proposals for buying and renovating the existing location and building new.  Hoffman moved to grant approval to begin the design work on the new facility, Harrington seconded. The vote was: ayes – Hoffman, Harrington, Wayson, Pollock, Smith; nays – none. Motion carried.

Old Business

No old business was presented.

New Business

No new business was presented.

Adjournment

Mayor Donahue adjourned the meeting at 7:20 p.m.

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