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City Council on December 8, 2020

Agenda

Work & Regular Session, 6:00 p.m., via Zoom

Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected]

This meeting may be accessed live by the public on the internet at northlibertyiowa.org/live, on Facebook at facebook.com/northliberty or on YouTube at www.youtube.com/channel/UCrCw6ipAPjJnd-olpRgPJcg. You can also attend by phone; call 1 (312) 626 6799 with a touch-tone phone and to enter the meeting ID 864 0400 6733 and six-digit meeting password 420371. Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. FY 21-22 Budget Worksession
  5. Consent Agenda
    1. City Council Minutes, Regular Session, November 24, 2020
    2. Claims
    3. Police Facility Project, Tricon General Construction, Inc., Change Order Number 9, $21,854.57
    4. Liquor License Renewal, Johncy’s
  6. City Engineer Report
  7. City Administrator Report
  8. Mayor Report
  9. Agreements with the City of Coralville
    1. Resolution Number 2020-101, A Resolution approving the 28E Agreement between the City of North Liberty and the City of Coralville for Shared Corporate Boundary Adjustments
    2. Resolution Number 2020-102, A Resolution accepting the transfer of ownership of Wheaten Road Right of Way and Utility Easements from the State of Iowa
  10. CDBG – COVID-19
    1. Public Hearing – SOFA – Emergency Childcare Program
    2. Public Hearing – SOFA – Summer Lunch & Fun Program
  11. Old Business
  12. New Business
  13. Adjournment

Minutes

Call to order 

Mayor Terry Donahue called the December 8, 2020 Work & Regular Session of the North Liberty City Council to order at 6:00 p.m. Councilors present: RaQuishia Harrington, Chris Hoffman, Annie Pollock, Brent Smith and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Grant Lientz, Ryan Rusnak, Kevin Trom, and other interested parties.

Approval of the Agenda

Smith moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.

FY  21-22 Budget Worksession

Heiar presented information for the FY 22 budget.  Council discussed the provided information for the upcoming budget year.

Consent Agenda

Hoffman asked about the change order for the Police Department Project. Heiar provided the update. Hoffman moved, Pollock seconded to approve the Consent Agenda including the City Council Minutes, Regular Session, November 24, 2020; the attached list of Claims; Police Facility Project, Tricon General Construction, Inc., Change Order Number 9, $21,854.57; and the Liquor License Renewal, Johncy’s.  The vote was all ayes. Consent Agenda approved.

City Engineer Report

City Engineer Trom reported that staff met with ICCSD regarding the Dubuque Street Project.  Staff met with the flooring contractor at the Ranshaw House.  Council discussed the report with Trom.

City Administrator Report

City Administrator Heiar provided a COVID-19 operations update.  Red Fern Dog Park will be closed from March 1 to May 31 to allow for the dormant seed planted this fall to get established.  Heiar reminded users of the park to only park in the parking lot, not on the grass. No membership will be required until June 1. Heiar presented a resident’s concerns regarding Muddy Creek and trash.   He issued a reminder that there will be a second Council meeting this month on December 22. Council discussed the report with Heiar.

Mayor Report

Mayor Donahue reported that he presented Keshia Fields with the Bravo award.  He encouraged Councilors that might be interested in serving on the ECICOG board to let him know.

Agreements with the City of Coralville

Heiar presented information on the agreements. Lientz presented additional information.

Harrington moved, Pollock seconded to approve Resolution Number 2020-101, A Resolution approving the 28E Agreement between the City of North Liberty and the City of Coralville for Shared Corporate Boundary Adjustments. After discussion, the vote was: ayes – Hoffman, Pollock, Wayson, Smith, Harrington; nays – none. Motion carried.

Smith moved, Hoffman seconded to approve Resolution Number 2020-102, A Resolution accepting the transfer of ownership of Wheaten Road Right of Way and Utility Easements from the State of Iowa.  The vote was: ayes – Harrington, Hoffman, Wayson, Smith, Pollock; nays – none. Motion carried.

CDBG – COVID-19

At 7:13 p.m., Mayor Donahue opened the Public Hearing for the Status of Funded Activities for the Emergency Childcare Program.  Mulcahey presented the following:

  1. Need for the CDBG project. During the COVID-19 pandemic daycares and child care facilities were closing and/or limiting childcare opportunities.
    2. Description of the CDBG funded project & activities. The Emergency Childcare Program offered 8 weeks of free childcare to essential workers.
    3. The amount of CDBG funds for the project. $12,000 was received in the grant.
    4.  Estimated amount of CDBG assistance that will benefit low- and moderate-income persons.  It is hard to estimate with no income survey. The City estimates possibly 30%.
    5.  The location of project activities.  North Liberty Community Center.
  2. Any relocation that will have to take place as a result of the CDBG project. Not applicable.
    7. City/ County contact information for residents to contact with concerns or complaints regarding the project.   Tracey Mulcahey, City Clerk.
  3. Community Development and Housing Needs of low to moderate persons in the city/ county and any planned or potential activities to address these needs. A request for input from the Council and community was made. Any responses received will be incorporated into these minutes.
  4. Other Community Development and Housing needs and any planned or potential activities to address these needs. A request for input from the Council and community was made. Any responses received will be incorporated into these minutes.

The public hearing was closed at 7:15 p.m.

At 7:15 p.m., Mayor Donahue opened the Public Hearing for the Status of Funded Activities for the summer Lunch & Fun Program.  Mulcahey presented the following:

  1. Need for the CDBG project. During the COVID-19 pandemic, children who typically receive their lunches during the school year from their schools. The Summer Lunch and Fun Program was started six years ago to supplement the summer need for feeding kids.  This summer presented a different challenge with the pandemic. The program sought funds to supplement the loss of donations and volunteers. The schools provided the program for kids, but the distribution locations were not proximate to some areas of the greatest food insecurity.
  2. Description of the CDBG funded project & activities. Summer Lunch and Fun provided lunches and activity packets for kids age birth to 18 at the Ranshaw House and at school lunch distribution sites.
  3. The amount of CDBG funds for the project. $14,400 was received in the grant.
    4. Estimated amount of CDBG assistance that will benefit low- and moderate-income persons.  It is hard to estimate with no income survey. The City estimates possibly 30%.
    5.  The location of project activities.  Lunches and activity packets distributed curbside and from the porch of the Ranshaw House.  Activity packets were distributed in Deerfield subdivision, at Garner Elementary and at North Bend Elementary.
  4. Any relocation that will have to take place as a result of the CDBG project. Not applicable.
    7. City/ County contact information for residents to contact with concerns or complaints regarding the project.   Tracey Mulcahey, City Clerk.
  5. Community Development and Housing Needs of low to moderate persons in the city/ county and any planned or potential activities to address these needs. A request for input from the Council and community was made. Any responses received will be incorporated into these minutes.
  6. Other Community Development and Housing needs and any planned or potential activities to address these needs. A request for input from the Council and community was made. Any responses received will be incorporated into these minutes.

At 7:17 p.m., the public hearing was closed.

Old Business

No old business was presented.

New Business

Councilor Smith reported on the signs installed by the Project Better Together Committee members and adopting healthcare workers. Councilor Wayson expressed appreciation for the signs. He offered that many more people than medical professionals are helping during this pandemic.

Adjournment

Mayor Donahue adjourned the meeting at 7:19 p.m.

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