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City Council on February 26, 2019

Agenda

Regular Session, 6:30 p.m., City Council Chambers, 1 Quail Creek Circle

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, February 12, 2019
    2. Claims
    3. January Revenues
    4. January Treasurer’s Report
    5. Liquor License Application, Jalapeno’s
    6. Liquor License Update, Bluebird Café, ownership change
    7. Phase II WWTP Improvements, Change Order Number 17, Tricon Construction Group, ($50,000.00) and Contract Times revision
    8. Phase II WWTP Improvements, Pay Application Number 33R, Tricon Construction Group, $754,030.01
    9. Phase II WWTP Improvements, Approval of the Engineer’s Statement of Completion
    10. Phase I Water System Improvements Div. I Water Treatment Plant, Portzen Construction, Inc., $37,368.00 and Contract Times revision
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. Assistant City Administrator Report
  9. City Administrator Report
  10. Mayor Report
    1. Proclamation of February 27, 2019 as Honey Bee Day
  11. Main Street Improvements Project
    1. Resolution Number 2019-26, A Resolution accepting the bid and authorizing execution of the contract for the Main Street Improvements Project, North Liberty, Iowa
  12. North Bend Improvements Project
    1. Public Hearing regarding proposed plans, specifications and contract
    2. Resolution Number 2019-27, A Resolution finally approving and confirming plans, specifications and estimate of cost for the North Bend Improvements Project
  13. Andrews Drive Project
    1. Resolution Number 2019-28, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery, Inc. for the St. Andrews Drive Improvements Project
  14. Southwest Utilities Expansion Project
    1. Resolution Number 2019-29, A Resolution approving Task Order Number 2489-18A-1 between the City of North Liberty and Fox Engineering for the Southwest Growth Area Utility Improvements Project
  15. FY 2020 Budget
    1. Public Hearing regarding proposed FY 2020 Annual Budget and Capital Improvements Plan
    2. Resolution Number 2019-30, A Resolution adopting the Annual Budget and Capital Improvements Plan for the Fiscal Year ending June 30, 2020 for the City of North Liberty, Iowa
  16. ROW Vacation – North Front Street
    1. Third consideration and adoption of Ordinance Number 2019-01, An Ordinance vacating a portion of Right-of-Way in North Liberty, Iowa
    2. Resolution Number 2019-31, A Resolution setting the public hearing on the disposition of Real Estate owned by the City of North Liberty
  17. The Preserve Rezoning
    1. Second consideration of Ordinance Number 2019-02, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by Watts Group Development, Inc. located in North Liberty, Iowa to those set forth in the Municipal Code for the RD-8 Residential District
  18. Zoning Ordinance Amendments
    1. Second consideration of Ordinance Number 2019-03, An Ordinance amending various sections of the North Liberty Code of Ordinances to provide necessary updates
  19. Old Business
  20. New Business
  21. Adjournment

Minutes

Call to order 

At 6:30 p.m., Mayor Terry Donahue called the February 26, 2019 Regular Session of the North Liberty City Council to order.  Councilors present:  Jennifer Goings, Chris Hoffman, Sarah Madsen and Annie Pollock.

Others present: Ryan Heiar, Tracey Mulcahey, Kevin Trom, Dean Wheatley, Joel Miller, Jennifer Ruddy, Andrew Brown, RaQuishia Harrington, Susan O’Dell and other interested parties.

Approval of the Agenda

Pollock moved, Madsen seconded to approve the agenda. The vote was all ayes. Agenda approved.

Consent Agenda

Hoffman moved, Madsen seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on February 12, 2019; the attached list of Claims; January Revenues; January Treasurer’s Report; the Liquor License Application for Jalapeno’s; the Liquor License Update for Bluebird Café for the ownership change; Change Order Number 17 for the Phase II WWTP Improvements to Tricon Construction Group for a deduct of $50,000.00 and Contract Times revision; Pay Application Number 33R for the Phase II WWTP Improvements to Tricon Construction Group in the amount of $754,030.01; Approval of the Engineer’s Statement of Completion for the Phase II WWTP Improvements; and Change Order Number 15 for the Phase I Water System Improvements Div. I Water Treatment Plant to Portzen Construction, Inc. in an increase of $37,368.00 and Contract Times revision.  The vote was all ayes. Consent agenda approved.

Public Comment

RaQuishia Harrington, Council Candidate in the upcoming special election, introduced herself. Andrew Brown, 647 Molly Drive, spoke about the upcoming Penn and Front Street Project. Trom responded regarding appearance of the roundabout and detour plans.  Heiar offered to meet with Mr. Brown to review the project.  Susan O’Dell, 170 Juniper Court, expressed issues regarding drainage in her yard.  She is requesting access to the storm sewer.  Staff will work with the property owner on this issue.

City Planner Report

City Planner Dean Wheatley reported he has prepared a couple of grant applications for North Liberty Road trail and the last phase of Highway 965.  The City has taken advantage of federal grant programs for multiple street projects.  Wheatley has met with three different graduate school groups of students working on three different projects including recommendations for public art, Cherry Street civic corridor, and a housing study.  Council discussed the report with Wheatley

City Engineer Report

City Engineer Kevin Trom reported on the Penn and Front Street Corridor schedule.  The project is supposed to start by March 18, which will not happen unless the winter weather breaks. The Main Street Project award is on the agenda tonight with the preconstruction expected in early April.  Design has started on the Trail Network Updates project. The North Bend Drive public hearing is being held tonight. Bids will be accepted on March 7. The award will be at the March 12 City Council meeting. Sanitary Sewer Upgrades Bid Package Number 3 Project is scheduled for public hearing on March 26 and bid opening in April. Council discussed the report with Trom.

Assistant City Administrator Report

Assistant City Administrator Tracey Mulcahey reported that she has been invited back to the Noble Knights program tomorrow. The youth have expressed an interest in potholes, safety in neighborhoods, stray animals and low-income needs.

City Administrator Report

City Administrator Ryan Heiar reported that the Police Station Project preconstruction meeting is scheduled for next week with a start date of March 18. This project is dependent upon weather.  Heiar provided a reminder on voting requirements and meeting attendance.

Mayor Report

Mayor Donahue reported on the Iowa League of Cities’ Legislative Day.  He proclaimed February 27, 2019 as Honey Bee Day in North Liberty, Iowa.

Main Street Improvements Project

Council discussed the project.  Pollock moved, Goings seconded to approve Resolution Number 2019-26, A Resolution accepting the bid and authorizing execution of the contract for the Main Street Improvements Project, North Liberty, Iowa.  The vote was: ayes – Hoffman, Madsen, Pollock, Goings; nays – none. Motion carried.

North Bend Improvements Project

Mayor Donahue opened the public hearing regarding proposed plans, specifications and contract for the North Bend Improvements Project at 6:55 p.m.  No oral or written comments were received. The public hearing was closed.

Goings moved, Hoffman seconded to approve Resolution Number 2019-27, A Resolution finally approving and confirming plans, specifications and estimate of cost for the North Bend Improvements Project.  After discussion, the vote was: ayes – Hoffman, Madsen, Goings, Pollock; nays – none. Motion carried.

St. Andrews Drive Project

Hoffman moved, Madsen seconded to approve Resolution Number 2019-28, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery, Inc. for the St. Andrews Drive Improvements Project.  After discussion, the vote was: ayes – Pollock, Hoffman, Madsen, Goings; nays – none. Motion carried.

Southwest Utilities Expansion Project

Jennifer Ruddy, Fox Engineering, presented information on the Southwest Utilities Expansion study and the proposed options. Council discussed the proposal with Ruddy.  Pollock moved, Madsen seconded to approve Resolution Number 2019-29, A Resolution approving Task Order Number 2489-18A-1 between the City of North Liberty and Fox Engineering for the Southwest Growth Area Utility Improvements Project.  The vote was: ayes – Madsen, Pollock, Hoffman, Goings; nays – none. Motion carried.

FY 2020 Budget

Mayor Donahue opened the public hearing regarding proposed FY 2020 Annual Budget and Capital Improvements Plan at 7:07 p.m.  No oral or written comments were received. The public hearing was closed.

Mulcahey summarized the budget for FY 2020.  Goings moved, Hoffman seconded to approve Resolution Number 2019-30, A Resolution adopting the Annual Budget and Capital Improvements Plan for the Fiscal Year ending June 30, 2020 for the City of North Liberty, Iowa.  After discussion, the vote was: ayes – Hoffman, Goings, Madsen, Pollock; nays – none. Motion carried.

ROW Vacation – North Front Street

Hoffman moved, Madsen seconded to approve the third consideration and adoption of Ordinance Number 2019-01, An Ordinance vacating a portion of Right-of-Way in North Liberty, Iowa. The vote was: ayes – Goings, Pollock, Hoffman, Madsen; nays – none. Motion carried.

Hoffman moved, Goings seconded to approve Resolution Number 2019-31, A Resolution setting the public hearing on the disposition of Real Estate owned by the City of North Liberty. The vote was: ayes – Pollock, Goings, Madsen, Hoffman; nays – none. Motion carried.

The Preserve Rezoning

Hoffman moved, Madsen seconded to approve the second consideration of Ordinance Number 2019-02, An Ordinance amending Chapter 167 of the North Liberty Code of Ordinances by amending the use regulations on property owned by Watts Group Development, Inc. located in North Liberty, Iowa to those set forth in the Municipal Code for the RD-8 Residential District. The vote was: ayes – Madsen, Pollock, Hoffman, Goings; nays – none. Motion carried.

Zoning Ordinance Amendments

Pollock moved, Hoffman seconded to approve the second consideration of Ordinance Number 2019-03, An Ordinance amending various sections of the North Liberty Code of Ordinances to provide necessary updates.  The vote was: ayes – Pollock, Madsen, Hoffman, Goings; nays – none. Motion carried.

Old Business

No old business was presented.

New Business

Councilor Hoffman reported that the Convention and Visitors’ Bureau is working with IEDA on a grant application. Councilor Madsen offered the reminder that the special election candidate forum is Thursday, February 28 and that applications for absentee ballots must be postmarked by Friday.   Voters can go to the Auditor’s Office to vote, also. Councilor Pollock reported on the Livable Community for Successful Aging Policy Board meeting. The board is planning programming for May for Older Americans Month.

Adjournment

At 7:15 p.m., Mayor Donahue adjourned the meeting.

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