City Council on January 28, 2020
Agenda
City Council
January 28, 2020
Work and Regular Sessions
6:00 p.m.
City Council Chambers
1 Quail Creek Circle, North Liberty, Iowa
- Call to order
- Roll call
- Approval of the Agenda
- Work Session
- Budget Presentation – FY 2021
- Remaining Operational Budget Items
- Capital Improvements
- Budget Presentation – FY 2021
- Consent Agenda
- City Council Minutes, Regular Session, January 14, 2020
- City Council Minutes, Special Work Session, January 21, 2020
- Claims
- December Revenues
- December Treasurer’s Report
- Liquor License Renewal, Pancheros
- Liquor License Renewal, The Station II
- Main Street Improvements, Pay Application Number 5, Schrader Excavating and Grading Co., $13,727.22
- Main Street Improvements, Pay Application Number 6, Schrader Excavating and Grading Co., $37,858.65
- Public Comment
- City Planner Report
- City Engineer Report
- City Attorney Report
- Assistant City Administrator Report
- City Administrator Report
- Mayor Report
- Southwest Growth Area Utility Improvement Project
- Resolution Number 2020-08, A Resolution approving the purchase of easements from Robert D. Mickelson for the Southwest Growth Area Utility Improvement Project
- Andrews Drive Project
- Resolution Number 2020-09, A Resolution accepting the bid and authorizing execution of the contract for the St. Andrews Drive Improvements Project, North Liberty, Iowa
- The Evermore Subdivision
- Resolution Number 2020-10, A Resolution approving the Final Plat and accepting improvements for The Evermore, Part One, North Liberty, Iowa
- Shared Road Maintenance
- Resolution Number 2020-11, A Resolution modifying Shared Road Maintenance Responsibilities between Johnson County, Iowa, and the City of North Liberty, Iowa
- Recreation Center HVAC Agreement
- Resolution Number 2020-12, A Resolution approving a Preproduction Agreement between Mechanical Services, Inc. and the City of North Liberty, Iowa
- Old Business
- New Business
- Adjournment
Minutes
Call to order
Mayor Donahue called the January 28, 2020 North Liberty City Council Work and Regular Sessions to order. Councilors present: RaQuishia Harrington, Chris Hoffman, Annie Pollock, Brent Smith, Brian Wayson.
Others present: Ryan Heiar, Grant Lientz, Tracey Mulcahey, Ryan Rusnak, Kevin Trom, Joel Miller, Chief Brian Platz, Guy Goldsmith, Matt Eckhart, Shelly Simpson, Michael Pentecost and Mike Wolfe and other interested parties.
Approval of the Agenda
Hoffman moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.
Work Session -Budget Presentation – FY 2021
Council discussed Social Service Fund. $120,000 was in the proposed budget. The consensus was to increase to $125,000. At the end of FY 19, there are funds in the General Fund that should be allocated to projects per the Fund Balance Policy. The tier one projects were all accepted by consensus. The balance should be allocated as follows: $250,000 – Access Center; $100,000 – Dog Park; $250,000 – Fire Station Land acquisition; $50,000 for City Hall safety upgrades; $84,000 for future projects to be determined.
Council discussed the Capital Improvements Plan for FY 21. The consensus was to keep the training tower infrastructure in the plan. All Parks projects in the CIP were maintained by consensus. The repainting of both pools with funds on hand was kept in the plan. Council discussed stormwater projects and fees with staff. The consensus was to move ahead with the projects and discuss fees soon. Street projects in the proposed CIP will be advanced to the final plan.
Council discussed ICAD funding. ICAD will be at a meeting in the next month or so to share an update. The Council consensus was to leave ICAD funding as proposed.
At 7:54 Council recessed. At 8:00 Council reconvened for the Regular Session.
Consent Agenda
Pollock moved, Hoffman seconded to approve the Consent Agenda including City Council Minutes from the Regular Session, January 14, 2020; City Council Minutes from the Special Work Session, January 21, 2020; the attached list of Claims; December Revenues; December Treasurer’s Report; the Liquor License Renewal for Panchero’s; the Liquor License Renewal for The Station II; Main Street Improvements, Pay Application Number 5, Schrader Excavating and Grading Co., $13,727.22; and Main Street Improvements, Pay Application Number 6, Schrader Excavating and Grading Co., $37,858.65. The vote was all ayes. Consent Agenda approved.
Public Comment
No public comment was offered.
City Planner Report
Planning Director Ryan Rusnak had no report.
City Engineer Report
City Engineer Kevin Trom reported that the final pay application for the Main Street project is on the agenda tonight. The Southwest Growth Utilities Project will have a public hearing on February 25, bids received on March 3 and awarded on March 10. St. Andrews Drive bids were received last week. The contractor on the Muddy Creek project has removed almost all the trees and will start rip rapping next week. Four quotes were received for the Aquatic Center HVAC Project. The project will be bid on April 2. Council discussed the report with Trom.
City Attorney Report
City Attorney Grant Lientz reported that an easement for the Southwest Growth Area is on tonight’s agenda. Other agreements are coming.
Assistant City Administrator Report
Assistant City Administrator reported that the Summer Lunch & Fun Program will be hiring a part time Summer Lunch Coordinator. working on prepping for new financial software implementation which will start in March and the FY 21 budget.
City Administrator Report
City Administrator Ryan Heiar reported on Dean Wheatley’s retirement. Council discussed the report with Heiar.
Mayor Report
Mayor Terry Donahue reported on the invitation received by Council for the Eagle Scout Cord of Honor Ceremony for Dominick Shover. He sent the packet for the MPOJC meeting to the Council, as well.
Southwest Growth Area Utility Improvement Project
Lientz presented information on the agenda item. Pollock moved, Harrington seconded to approve Resolution Number 2020-08, A Resolution approving the purchase of easements from Robert D. Mickelson for the Southwest Growth Area Utility Improvement Project. The vote was: ayes- Wayson, Hoffman, Harrington, Smith, Pollock; nays – none. Motion carried.
St. Andrews Drive Project
Trom presented additional information on this agenda item. Council discussed the project with Trom. Smith moved, Harrington seconded to approve Resolution Number 2020-09, A Resolution accepting the bid and authorizing execution of the contract for the St. Andrews Drive Improvements Project, North Liberty, Iowa. After discussion, the vote was: ayes – Harrington, Smith, Pollock, Hoffman, Wayson; nays – none. Motion carried.
The Evermore Subdivision
Lientz presented information on this agenda item. Pollock moved, Hoffman seconded to approve Resolution Number 2020-10, A Resolution approving the Final Plat and accepting improvements for The Evermore, Part One, North Liberty, Iowa. The vote was: ayes – Hoffman, Harrington, Wayson, Pollock, Smith; nays – none. Motion carried.
Shared Road Maintenance
Lientz and Pentecost provided additional information on the agreement. Hoffman moved, Harrington seconded to approve Resolution Number 2020-11, A Resolution modifying Shared Road Maintenance Responsibilities between Johnson County, Iowa, and the City of North Liberty, Iowa. The vote was: ayes – Wayson, Hoffman, Smith, Harrington, Pollock; nays – none. Motion carried.
Recreation Center HVAC Agreement
Lientz presented additional information on the agreement. Wayson moved, Hoffman seconded to approve Resolution Number 2020-12, A Resolution approving a Preproduction Agreement between Mechanical Services, Inc. and the City of North Liberty, Iowa. After discussion, the vote was: ayes – Hoffman, Wayson, Harrington, Pollock, Smith; nays – none. Motion carried.
Old Business
Councilor Pollock reported on Beat the Bitter. Councilor Harrington spoke regarding Embody/Embrace. Councilor Hoffman offered information on the MPOJC meeting tomorrow night at Iowa City City Hall. North Liberty received recognition for Solarize Johnson County at the Capitol last week.
New Business
Councilor Smith reported on Fire Department Mutual Aid request for Swisher.
Adjournment
Mayor Donahue adjourned the meeting at 8:21 p.m.
