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City Council on March 13, 2018

Agenda

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, February 27, 2018
    2. Claims
    3. Liquor License Renewal, Quail Creek Golf Course
    4. Liquor License Renewal, Adelitas
    5. Liquor License Renewal, Blue Bird Café
    6. Phase I Water System Improvements Division 1 – Water Treatment Plant; Pay Application Number 17, Portzen Construction, Inc., $818,657.18
    7. Phase I Water System Improvements Division 1 – Water Treatment Plant; Change Order Number 11, Portzen Construction, Inc., $48,385.00
    8. Phase II WWTP Improvements, Pay Application Number 30R, Tricon Construction Group, $43,131.23
    9. Phase I Water System Improvements Div. III – Well Construction and Rehabilitation, Change Order Number 2, Gingerich Well & Pump Service, LLC, ($65,278.80)
    10. Phase I Water System Improvements Div. III – Well Construction and Rehabilitation, Pay Application Number 12, Gingerich Well & Pump Service, LLC, $130,778.40
  5. Public Comment
  6. City Planner Report
  7. City Engineer Report
  8. City Attorney Report
  9. City Administrator Report
  10. Mayor Report
    1. Home Rule Proclamation
  11. Board/Commission appointments
    1. Approval of Mayoral appointments
  12. Police Department and Fire Department Authority and Responsibilities Ordinance
    1. Second consideration of Ordinance Number 2018-02, An Ordinance amending Chapters 5, 30 and 35 of the North Liberty Code of Ordinances by amending provisions concerning removal of officers and certain amendments regarding Police Department and Fire Department authority and responsibilities
  13. Showalter Property
    1. Public hearing regarding disposal of city owned real estate
    2. Resolution Number 2018-27, A Resolution disposing of certain real estate and approving issuance of a deed
  14. NL Penn Street & Front Street Corridor Improvements
    1. Resolution Number 2018-28, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery, Inc. for the NL Penn & Front Street Corridor Improvements Project
  15. Ranshaw Way/Hwy 965 Project, Phase 3
    1. Resolution Number 2018-29, A Resolution accepting the bid and authorizing execution of the contract for the Highway 965, Phase 3 Improvements Project, North Liberty, Iowa
  16. Community Center Locker Room Remodel
    1. Resolution Number 2018-30, A Resolution accepting the competitive quote and authorizing execution of the contract for the Community Center Men’s Locker Room Remodel Project, North Liberty, Iowa
  17. Streetlight Resolution
    1. Resolution Number 2018-31, A Resolution approving the removal of street lights according to the terms set forth in the existing Street Light Contract
  18. Old Business
  19. New Business
  20. Adjournment

Minutes

Call to order
Mayor Terry Donahue called the March 13, 2018 meeting to order at 6:30 pm. Councilors present: Jennifer Goings, Sarah Madsen, Annie Pollock, Jim Sayre; absent: Chris Hoffman.

Others present: Ryan Heiar, Scott Peterson, Dean Wheatley, Mary Byers, Evan Runkle, Brian Motley, Josiah Bilskemper and other interested parties.

Approval of the Agenda
Pollock moved, seconded by Sayre, to approve the agenda. All ayes. Agenda approved.

Consent Agenda
Mayor Donahue reported before the motion to approve the Consent Agenda to add an addendum to the Minutes of February 27, 2018 to reflect the discussion held during the Grant Elementary School site plan that the district would actively manage traffic during high volume times to avoid queuing on the city streets.

Pollock moved, seconded by Sayre, to approve the Consent Agenda including City Council Minutes, Regular Session, February 27, 2018; Claims; Liquor License Renewal, Quail Creek Golf Course; Liquor License Renewal, Adelitas; Liquor License Renewal, Blue Bird Café; Phase I Water System Improvements Division 1 – Water Treatment Plant; Pay Application Number 17, Portzen Construction, Inc., $818,657.18; Phase I Water System Improvements Division 1 – Water Treatment Plant; Change Order Number 11, Portzen Construction, Inc., $48,385.00; Phase II WWTP Improvements, Pay Application Number 30R, Tricon Construction Group, $43,131.23; Phase I Water System Improvements Div. III – Well Construction and Rehabilitation, Change Order Number 2, Gingerich Well & Pump Service, LLC, ($65,278.80); Phase I Water System Improvements Div. III – Well Construction and Rehabilitation, Pay Application Number 12, Gingerich Well & Pump Service, LLC, $130,778.40. After discussion, the vote was: ayes—Pollock, Madsen, Goings, Sayre; nays-none; absent: Hoffman. Motion carried.

Public Comment
No public comment was offered.

City Planner Report
Wheatley is researching the cost of sanitary sewer extensions in North Liberty.

City Engineer Report / City Administrator Report
Heiar reported that: Front Street Paving Project has started and the contractor is meeting with the homeowners next week; preconstruction meeting on the trails project will be held next week and work is continuing on Kansas Ave. There is a joint meeting with the Park Board on April 5th and staff will get the agenda to the Council. Two items that will be on the next agenda will be the proposed changes to the trash/recycling program and a consultant for the new Police Station.

City Attorney Report
Peterson had nothing to report.

Mayor Report
Mayor Donahue read a Home Rule Proclamation.

Board/Commission appointments
Goings moved, seconded by Pollock to approve the Mayor’s appointment of Megan Lehman to the Park and Recreation Commission and D. Ryan Bevins to the Communications Advisory Committee. There was no appointment to the Board of Adjustments. The Mayor and staff are working to do something different with that board, but the current board will continue. The vote was: ayes—Sayre, Pollock, Madsen, Goings; nays-none; absent—Hoffman.

Police Department and Fire Department Authority and Responsibilities Ordinance
Goings moved, seconded by Pollock, to approve the second consideration of Ordinance Number 2018-02, An Ordinance amending Chapters 5, 30 and 35 of the North Liberty Code of Ordinances by amending provisions concerning removal of officers and certain amendments regarding Police Department and Fire Department authority and responsibilities. After discussion, the vote was: ayes- Pollock, Madsen, Goings, Sayre; nays—none; absent: Hoffman.

Showalter Property
A Public hearing was open at 6:40 p.m. regarding disposal of city owned real estate. No oral or written comments were received. The public hearing was closed.

Madsen moved, seconded by Pollock, to approve Resolution Number 2018-27, A Resolution disposing of certain real estate and approving issuance of a deed. The vote was: Madsen, Goings, Pollock, Sayre; nays—none; absent—Hoffman. Motion carried.

NL Penn Street & Front Street Corridor Improvements
Madsen moved, seconded by Pollock, to approve Resolution Number 2018-28, A Resolution approving the Services Agreement between the City of North Liberty and Shive-Hattery, Inc. for the NL Penn & Front Street Corridor Improvements Project. The vote was: Goings, Pollock, Madsen, Sayre; nays—none; absent: Hoffman. Motion carried.

Ranshaw Way/Hwy 965 Project, Phase 3
Goings moved, seconded by Madsen, to approve Resolution Number 2018-29, A Resolution accepting the bid and authorizing execution of the contract for the Highway 965, Phase 3 Improvements Project, North Liberty, Iowa The vote was: ayes—Madsen, Pollock, Goings, Sayre nays—none; absent—Hoffman. Motion carried.

Community Center Locker Room Remodel
Pollock moved, seconded by Goings, to approve Resolution Number 2018-30, A Resolution accepting the competitive quote and authorizing execution of the contract for the Community Center Men’s Locker Room Remodel Project, North Liberty, Iowa. The vote was: ayes—Goings, Madsen, Pollock, Sayre; nays—none; Absent—Hoffman. Motion carried.

Streetlight Resolution
Goings moved, seconded by Sayre, to approve Resolution Number 2018-31, A Resolution approving the removal of street lights according to the terms set forth in the existing Street Light Contract. The vote was: ayes—Pollock, Goings, Madsen, Sayre; nays-none; absent—Hoffman.

Old Business
Pollock recognized the good job on the Police Report in this agenda packet.

New Business
Nothing was reported

Adjournment
At 7:01 p.m., Mayor Donahue adjourned the meeting.

CITY OF NORTH LIBERTY

By: ___________________________________________
Terry L. Donahue, Mayor Attest:

__________________________________
Mary Byers, Deputy City Clerk

Videos

Attachments

2018-03-13-00-complete-City-Council-packet.pdf
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