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City Council on October 13, 2020

Agenda

6:30 p.m. Regular Session, via Zoom

Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty public meetings to be held electronically, so as to limit the spread of the virus. The public is invited to submit questions and comments in advance of the meeting for consideration submitting them to the City Clerk Tracey Mulcahey via email at [email protected].

This meeting may be accessed live by the public on the internet at northlibertyiowa.org/live, on Facebook at facebook.com/northliberty or on YouTube at www.youtube.com/channel/UCrCw6ipAPjJnd-olpRgPJcg. You can also attend by phone; call 1 (312) 626 6799 with a touch-tone phone and to enter the meeting ID 817 4797 9181 and nine-digit meeting password 816719921. Meetings are rebroadcast on cable and available on-demand on northlibertyiowa.org.

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, September 22, 2020
    2. Claims
    3. Liquor License Renewal, Fareway Stores, #993
    4. Liquor License Application, Rancho Nuevo
    5. Police Department Project, Change Order Number 7, Tricon General Construction, Inc., ($ 26,952.20)
    6. Police Department Project, Pay Application Number 14, Tricon General Construction, Inc., $ 67,883.52
    7. Police Department Project, Pay Application Number 15, Tricon General Construction, Inc., $ 17,843.61
    8. Ranshaw House Renovation Project, Phase 2, Change Order Number 1, Wolfe Contracting, Inc., $32,358.81
    9. Cherry Street Sewer Project, Pay Application Number 3, Maxwell Construction, Inc., $35,100.00
    10. Aquatic Center HVAC Project, Pay Application Number 2, APEX Construction Company, Inc., $78,732.20
  5. City Engineer Report
  6. City Administrator Report
  7. Mayor Report
  8. FY 20 Audit Presentation
    1. Presentation by Dustin Opatz, Bergan KDV
    2. Resolution Number 2020-79, A Resolution approving the audit for Fiscal Year 2020 as completed by BerganKDV
  9. Greenbelt Trail Subdivision
    1. Resolution Number 2020-80, A Resolution approving the Escrow Agreement for Greenbelt Trail Subdivision
    2. Resolution Number 2020-81, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Greenbelt Trail, L.L.C. that establishes the terms and conditions under which Stormwater Management Facilities will be maintained for Greenbelt Trail Subdivision in the City of North Liberty, Iowa
    3. Resolution Number 2020-82, A Resolution approving the Final Plat and accepting improvements for Greenbelt Trail Subdivision, North Liberty, Iowa
  10. Harvest Estates II, Part 6
    1. Resolution Number 2020-83, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between of North Liberty and Greenbelt Trail, L.L.C. that establishes the terms and conditions under which Stormwater Management Facilities will be maintained for Harvest Estates II, Part 6 in the City of North Liberty, Iowa
    2. Resolution Number 2020-84, A Resolution approving the Final Plat and accepting improvements for Harvest Estates II, Part 6, North Liberty, Iowa
  11. FY 20 Annual Urban Renewal Report
    1. Discussion and possible action on the FY 20 Annual Urban Renewal Report
  12. Zoning Ordinance Update
    1. Second consideration of Ordinance Number 2020-14, An Ordinance revising and updating Chapters 167 and 169 of the City Zoning Code to modify certain definitions, permissible accessory building size and placement, yard, height and color restrictions, and resolving conflicts between existing setback provisions
  13. IT Coordinator Position
    1. Discussion and possible action on the creation of the IT Coordinator position
  14. Old Business
  15. New Business
  16. Adjournment

Minutes

Call to order 

Mayor Terry Donahue called the October 13, 2020 Regular Session of the North Liberty City Council to order at 6:30 p.m. Councilors present: RaQuishia Harrington, Chris Hoffman, Annie Pollock, Brent Smith, and Brian Wayson.

Others present: Ryan Heiar, Tracey Mulcahey, Grant Lientz, Ryan Rusnak, Kevin Trom, Dustin Opatz, Jennie Garner and other interested parties.

Approval of the Agenda

Harrington moved, Pollock seconded to approve the agenda. The vote was all ayes.  Agenda approved.

Consent Agenda

Pollock moved, Smith seconded to approve the Consent Agenda including City Council Minutes, Regular Session, September 22, 2020; the attached list of Claims; Liquor License Renewal, Fareway Stores, #993; Liquor License Application, Rancho Nuevo; Police Department Project, Change Order Number 7, Tricon General Construction, Inc., ($ 26,952.20); Police Department Project, Pay Application Number 14, Tricon General Construction, Inc., $ 67,883.52; Police Department Project, Pay Application Number 15, Tricon General Construction, Inc., $ 17,843.61; Ranshaw House Renovation Project, Phase 2, Change Order Number 1, Wolfe Contracting, Inc., $32,358.81; Cherry Street Sewer Project, Pay Application Number 3, Maxwell Construction, Inc., $35,100.00; and the Aquatic Center HVAC Project, Pay Application Number 2, APEX Construction Company, Inc., $78,732.20. The vote was all ayes.  Consent Agenda approved.

City Engineer Report

City Engineer Kevin Trom reported that City staff is spending considerable time restoring yards along the Forevergreen Road project.  In adjacent yards, staff removed rocks, aerated, added compost and topsoil.  Seeding will happen over the next month with a dormant seed that will germinate in the Spring.  Heiar reported that the City is working with IDOT for cost sharing.  Trom reported that the City has received speed studies for both Forevergreen Road and Kansas Avenue recommending an increase in the speed limit on both. Staff is meeting tomorrow to discuss. The St. Andrews Drive contractor is finalizing the punch list and making good progress.  The contractor for the Aquatic Center HVAC project is working on the punch list. A change order will be submitted soon for out of scope items. The change order will be funded half by project budget and half from operating budget. Ranshaw Way, Phase 5 check plan has been submitted to IDOT.  A presentation regarding this project is planned at the next City Council meeting. The Dubuque Street Project plan review meeting was held with staff. The Ranshaw House Renovation Project, Phase 2 is progressing well. The Community Center back drive will be closed for piping work for about a week.  There are items that have come up that are unexpected, water damage requiring repair and existing lattice on the front porch that needs replaced.  Council discussed the report with Trom.

City Administrator Report

City Administrator Ryan Heiar provided an update on the Neighborhood Project.  Twenty-four applications have been received to date. Ideally 35 ambassadors would be selected.  Applications are being accepted through the end of this month. The Communications Advisory Board will be deciding which applicants become ambassadors.  In November, the program is expected to be up to full steam. The Communications Department is working on “I Remember When,” a story telling project for residents to share stories and experiences. Anyone with a story to share is encouraged to reach out the Communications Department.  Heiar is updating the report on progress on equity and social justice issues.  He expects the updated, written report to be to Council before the next meeting.  Staff is working on a proposal for a Clean Up Day replacement.  A proposal will be on the next City Council agenda. Heiar provided an update on the changes to utility payment processes.  Penalties and shut offs will be reinstated in November.  All past due accounts were sent information on payment arrangements, social service agencies that can help and a state program that helps with past due utility payments.

Mayor Report

Mayor Donahue reported on the NLTAP program. The Committee will be adding additional allowed services including Walmart for all uses, picking up sick children from school and attending conferences at school.

FY 20 Audit Presentation

Dustin Opatz, Bergan KDV, presented the FY 20 Audit report. Council discussed the report with Opatz.

Pollock moved, Wayson seconded to approve Resolution Number 2020-79, A Resolution approving the audit for Fiscal Year 2020 as completed by BerganKDV.  The vote was: ayes – Smith, Hoffman, Pollock, Harrington, Wayson; nays – none. Motion carried.

Greenbelt Trail Subdivision

Hoffman moved, Wayson seconded to approve Resolution Number 2020-80, A Resolution approving the Escrow Agreement for Greenbelt Trail Subdivision. The vote was: ayes- Wayson, Hoffman, Smith, Harrington, Pollock; nays – none. Motion carried.

Harrington moved, Smith seconded to approve Resolution Number 2020-81, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between the City of North Liberty and Greenbelt Trail, L.L.C. that establishes the terms and conditions under which Stormwater Management Facilities will be maintained for Greenbelt Trail Subdivision in the City of North Liberty, Iowa.  After discussion, the vote was: ayes – Hoffman, Smith, Wayson, Pollock, Harrington; nays – none. Motion carried.

Wayson moved, Hoffman seconded to approve Resolution Number 2020-82, A Resolution approving the Final Plat and accepting improvements for Greenbelt Trail Subdivision, North Liberty, Iowa.  The vote was: ayes – Hoffman, Harrington, Wayson, Smith, Pollock; nays – none. Motion carried.

Harvest Estates II, Part 6

Wayson moved, Harrington seconded to approve Resolution Number 2020-83, A Resolution approving the Stormwater Management Facility Maintenance Agreement and Easement between of North Liberty and Glynmor, LLC that establishes the terms and conditions under which Stormwater Management Facilities will be maintained for Harvest Estates II, Part 6 in the City of North Liberty, Iowa. The vote was: ayes – Harrington, Smith, Wayson, Pollock, Hoffman; nays – none. Motion carried.

Smith moved, Hoffman seconded to approve Resolution Number 2020-84, A Resolution approving the Final Plat and accepting improvements for Harvest Estates II, Part 6, North Liberty, Iowa. The vote was: ayes – Hoffman, Wayson, Pollock, Smith, Harrington; nays – none. Motion carried.

FY 20 Annual Urban Renewal Report

Mulcahey presented additional information on the FY 20 Annual Urban Renewal Report.  Pollock moved, Wayson seconded to approve the report for submission to the state.  The vote was all ayes. Report approved. The vote was: ayes – Smith, Wayson, Hoffman, Harrington, Pollock; nays – none. FY 20 AURR was approved.

Zoning Ordinance Update

Smith moved, Hoffman seconded to approve the second consideration of Ordinance Number 2020-14, An Ordinance revising and updating Chapters 167 and 169 of the City Zoning Code to modify certain definitions, permissible accessory building size and placement, yard, height and color restrictions, and resolving conflicts between existing setback provisions. The vote was: ayes – Wayson, Smith, Pollock, Hoffman, Harrington; nays – none. Motion carried.

IT Coordinator Position

Heiar presented information on the creation of the IT Coordinator position. Garner presented additional information.  Council discussed the position with staff.   Harrington moved, Hoffman seconded to approve the creation of the IT Coordinator position. The vote was:  ayes- Wayson, Smith, Harrington, Pollock, Hoffman; nays – none. Motion approved.

Old Business

Councilor Hoffman reported on the Transit Study by MPOJC.  He encouraged the Council to review Section 4 and provide feedback to him or Mayor Donahue before the upcoming MPOJC meeting. Councilor Pollock thanked Guy Goldsmith and his team for Red Fern Dog Park successful opening.

New Business

Councilor Smith provided an update on Project Better Together.  He encouraged all to check out the website, icareatogether.com.  The group has put together neighborhood NESTS project, compiled a list of black and brown owned businesses, has created face coverage signage for businesses, and worked on affordable housing issues.  Smith also thanked Mike O’Neil from the Cedar Rapids Parks Department, Guy Goldsmith and Brian Motley for bringing Cedar Rapids fall baseball to North Liberty as a result of derecho damage in Cedar Rapids.  Smith is working the ICCSD regarding open enrollment for Heritage Christian School students.  Mayor Donahue reported that early voting is available at the Library on Saturday (10/17) from 11 – 3 and Sunday (10/18) from 1 – 4.

Adjournment

Mayor Donahue adjourned the meeting at 7:34 p.m.

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